This Solicitation opportunity from New York was posted on October 6, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Syllabus Management Solution

Closed

ESU-20346041State & Local

Submission Closed10/28/2025, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541512

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AI Contract Overview

The State University of New York, Empire State University, is seeking a responsive vendor to provide a modern, centrally managed Syllabus Management Solution for a five-year term. The selected solution must support the creation, storage, distribution, and version control of course syllabi, featuring workflow automation for approvals and updates. Key technical requirements include seamless integration with existing systems such as Brightspace, Banner, Advise, and Barnes & Noble, as well as support for data migration from legacy systems. The project will be awarded based on a best value determination, with evaluation weighted heavily toward the technical proposal at 60 points, followed by the cost proposal at 30 points, a system demonstration at 10 points, and additional points for preferred accessibility and diversity practices. Compliance with accessibility standards is a critical component of the contract, requiring adherence to WCAG 2.1 AA, Section 504, and Section 508 of the Rehabilitation Act. Vendors must provide a Voluntary Product Accessibility Template and ensure compatibility with screen readers like JAWS and NVDA. The procurement includes specific diversity goals, with a 15 percent goal for both Minority-Owned and Women-Owned Business Enterprises and a 6 percent goal for Service-Disabled Veteran-Owned Businesses. Proposals must be submitted by October 28, 2025, at 3:00 PM EST, and must include a notary acknowledgment, a separate sealed cost proposal, and a USB drive containing all required certifications and technical responses.

General Info

SUNY seeks a five-year syllabus management solution; proposals due October 28, 2025.

Agency

State University of New York (SUNY)

NAICS

541512 - Computer Systems Design Services

Place of Performance

2 Union Avenue, All NYS counties, NY, USA

Set-Aside

NONE

Documents

ESU-20346041 Cost Proposal Worksheet

specifications

High

ESU-20346041 Technical Specification Responses Document

specifications

High

Syllabus Management Solution Request for Proposal #ESU-20346041

54 pages · rfp

High

ESU-20346041 - Questions and Answers

q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedOct 6

Solicitation

Deadline changedOct 6

Response deadline time changed from 7:00 PM UTC to 8:00 PM UTC on Oct 28, 2025.

Response DeadlineOct 28

Deadline has passed

Submission Closed

10/28/2025, 07:00:00 PM UTC

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Organization & Contact Information

AgencyState University of New York (SUNY)

Contacts2 people available

OfficeN/A

Organization / AgencyState University of New York (SUNY)

Office AddressN/A

Contacts

Director of Procurement2 Union Avenue

contact@example.gov

+1 (555) 000-0000

Director of Procurement2 Union Avenue

contact@example.gov

+1 (555) 000-0000

Full Description

This Request for Proposal (RFP) is issued by the State University of New York (“SUNY”), Empire State University (“Empire”). SUNY Empire seeks a responsive and responsible vendor to provide a modern, centrally managed Syllabus Management Solution that integrates well with existing systems and provides enhanced functionality as defined in the specifications listed in the RFP (ESU-203735114). The results of the RFP will be used to award a contract for a Syllabus Management Solution for a 5 year term. The RFP will be awarded to the vendor determined to be determined to be the “best value” that meets the specifications and requirements as described in this RFP. This procurement's communications are restricted under NYS Finance Law 139j and 139k. You may only contact the designated contacts on this advertisement for information. Please send all inquiries via email to the contacts listed on the ad. The RFP and response forms are attached to this advertisement. Please make all inquiries are made by email and only to the designated contacts indicated in this advertisement. SUNY Empire reserves the right to award no contract. PLEASE BOOKMARK THIS ADVERTISEMENT AND CHECK BACK REGULARLY AS ANY UPDATES AND RFP BID ATTACHMENTS WILL BE UPLOADED HERE. Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 15% Women Owned Sub-Contracting Goal: 15% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Disadvantaged Owned Sub-Contracting Goal: 0% Due date:10/28/2025 3:00 PM Contract term: 5 years County(ies): All NYS counties Location: 2 Union Avenue Business entities awarded an identical or substantially similar procurement contract within the past five years: Lotus Notes