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TempTrak Enterprise Systems for Medication & Perishable Storage Monitoring - FPC Alderson

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ALD_AHSS_1Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Federal Prison Camp Alderson in West Virginia is conducting a market research effort to identify qualified vendors for the supply and installation of two complete Copeland TempTrak™ Enterprise temperature monitoring systems, specifically for the Health Services and Food Service Departments. This requirement is strictly for the brand-name system only, with no substitutions or equivalents accepted. The systems must monitor refrigerators, freezers, and controlled storage areas, meeting Bureau of Prisons IT security standards and Copeland OEM specifications. Vendors are expected to provide new equipment, including wireless sensors, probes for various temperature environments, mounting hardware, and local displays where applicable. The software component should include server or approved cloud deployment, secure centralized data storage, audit trails for regulatory compliance, and reporting features. The solution must allow continuous real-time temperature tracking with configurable alarms and automated notifications via email or text, along with 24/7 remote access. Installation includes physical setup, system configuration in compliance with BOP IT rules, sensor calibration, validation, and initial user training for staff. Interested vendors must submit company details, a capability statement proving experience with Copeland TempTrak systems, and confirmation of authorization to supply or install these systems. No pricing information should be included in responses, which are voluntary and due by June 23, 2026. The government will not compensate for information provided, and all communications must be submitted via email to the designated contract specialist.

General Info

Federal Prison Camp Alderson seeks qualified vendors for Copeland TempTrak™ temperature monitoring systems.

Agency

Department Of Justice → Fpc Alderson

NAICS

811210 - Electronic and Precision Equipment Repair and Maintenance View NAICS

Place of Performance

WV, 24910, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhaseSources Sought
Posted

Sources Sought

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Justice → Fpc Alderson
Contacts1 person available
OfficeALDERSON, WV, 24910, USA
Organization / Agency
Department Of Justice → Fpc Alderson
Office AddressALDERSON, WV, 24910, USA
Contacts
Allison Hedrick
contact@example.gov

Full Description

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Copeland TempTrak™ Enterprise Temperature Monitoring Systems
FPC Alderson, West Virginia


THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
This notice is issued solely for market research and planning purposes. No solicitation exists at this time, and responses are not offers that can be accepted by the Government to form a contract. The Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.


1. PURPOSE


The Federal Prison Camp Alderson (FPC ALD), Alderson, WV, is conducting market research to identify qualified vendors capable of supplying and installing Copeland TempTrak™ Enterprise remote temperature monitoring systems.


This requirement is BRAND‑NAME ONLY.  No substitutes or equivalent systems will be accepted.


Two separate and complete TempTrak systems are required:


  1. Health Services Department – Monitoring of medication refrigerators, freezers, and controlled storage areas.
  2. Food Service Department – Monitoring of perishable subsistence storage including refrigerators, freezers, walk‑ins, and other temperature‑controlled units.

All components must be new, delivered to FPC Alderson, and installed in accordance with BOP IT security requirements and Copeland OEM specifications.


2. SYSTEM REQUIREMENTS


Vendors must be able to provide a complete, functional installation of the Copeland TempTrak™ Enterprise system, including:


Hardware & Sensors


  • Wireless temperature monitoring sensors (900 MHz)
  • Probes suitable for refrigeration, freezing, and ambient environments
  • Mounting hardware, wiring, and installation materials
  • Local displays (if applicable for medication areas)

Software & Network Requirements


  • TempTrak Enterprise server software or approved cloud‑based deployment
  • Secure, centralized data storage
  • Time‑stamped audit trails and reporting functions used for regulatory compliance (e.g., Joint Commission, CDC vaccine storage guidelines, HACCP applications)

Monitoring & Alerting


  • Real‑time continuous temperature tracking
  • Configurable high/low threshold alarms
  • Automated email/text alerts
  • 24/7 remote monitoring access capability

Installation & Integration


  • Full physical installation
  • System configuration and network integration as permitted under BOP IT security rules
  • Calibration and validation of sensors
  • Initial user training for Health Services and Food Service staff

3. INFORMATION REQUESTED


Interested vendors shall submit the following:


  1. Company Name & Address
  2. Point of Contact
    • Name
    • Title
    • Phone number
    • Email address
  3. Unique Entity Identifier (UEI) registered in SAM.gov
  4. Capability Statement demonstrating the ability to provide and install Copeland TempTrak equipment (brand‑name only).
  5. Confirmation of Authorization to supply/install Copeland TempTrak systems (if applicable: distributor, reseller, certified integrator).
  6. Any information interested vendor believes pertinent to this notice.

Do NOT submit pricing information.


4. ADDITIONAL INFORMATION


  • Responses are voluntary and will not be returned.
  • Information marked “Proprietary” will be handled accordingly.
  • Telephonic inquiries will not be accepted.

5. RESPONSE SUBMISSION


Please email all responses by June 23, 2026 to:
Allie Hedrick
Supervisory Contract Specialist
Email: arhedrick@bop.gov

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