Tennis Program

REQUEST A BID PACKAGE:
Notice – Request for Proposal Date Issued:  December 11, 2017                                                                     RFP #38-011 Sealed submittals from firms will be received by the Purchasing Department of the Hall County Commissioners at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA  30504 until 3:00 pm, legally prevailing time on December 28, 2017, for:   Request for Proposal for Contract Services for the Hall County Parks and Leisure Services Tennis Program After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read.  No further information will be read, discussed or provided until the evaluation of all submittals is completed.  No extension of the bidding period will be made other than by a formal written addendum.  The Hall County Board of Commissioners is soliciting to engage a Contractor to provide a well-developed tennis program, including instructional classes, team development and tournament play, at all Hall County Parks Tennis Facilities. Contractor shall provide tennis programming and ancillary services on behalf of Hall County, which shall include the following areas:  (a) group lessons of three (3) or more; (b) private or semi-private lessons with one (1) or two (2) participants; (c) team coaching of teams developed within the program; (d) tournaments established within the program; (e) tennis camps for short-term intensive instruction; (f) provision of tennis-related equipment and services, such as racquet stringing; (g) service as Team and League Director; and (h) comprehensive youth tennis program.  The Contractor chosen will have the exclusive privilege of running instructional, social and competitive tennis programs and ancillary services for Hall County at all Hall County Park Tennis Facilities.  The Contractor should have the proven expertise, training and certification to render such programming and services.  The purpose of this process is to select the organization that can offer the highest quality service to Hall County. Proposal documents may be obtained by going to our website at hallcounty.org then click on Bids & Proposals in the left hand column.  Click on the Bid # 30-011 and fill out the requested information and click submit and this will send an automatic request to our office. You can also contact us in the Purchasing Office at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA  30504 or via Phone (+1 (555) 000-0000) Fax +1 (555) 000-0000 to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same. All proposals will be evaluated in accordance with applicable Hall County rules, regulations and laws.  Factors to be considered in the evaluation include: professional qualifications, experience on similar projects, performance on past projects and references for same services.  The bid chosen whose proposals are selected for further consideration may be asked to make a personal presentation and/or answer questions in advance of final selection.  The County reserves the right to retain all proposals submitted and use any idea (s) in a proposal regardless of whether that proposal is selected. Your submittal must have a signature in its “original form”.  Hall County suggests you provide a “cover letter” to submittal to ensure this.  All responses must be in writing.  Three (3) copies of proposal are to be submitted.  One (1) marked “original” and two (2) marked “copy”. Proposals that do not clearly outline responses to each criterion may be eliminated from further consideration.  All proposals become the property of Hall County Board of Commissioners and will not be returned. Bid, payment, and performance bonds will not be required.  Successful bidders shall provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by the terms and conditions section of the bid package.    Contract, if awarded, will be on a lump sum or individual basis, whichever is in the best interest of the County.   No proposal may be withdrawn for a period of (60) sixty days after time has been called on the date of opening. The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work.  Award of Contract will not be solely based on bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion.  The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder. The County shall have the right to waive any informality or irregularity in any bid received. All questions should be directed to Debra Howington, Hall County Purchasing Buyer, 2875 Browns Bridge Road, 4th Floor, Gainesville, GA, 30504, phone: +1 (555) 000-0000, fax: +1 (555) 000-0000; email: document.write('dhowington'+'@'+'hallcounty.org')For security reasons, you must enable JavaScript to view this E-mail address.. for actual bid or Mike Little (+1 (555) 000-0000) document.write('mlittle'+'@'+'hallcounty.org')For security reasons, you must enable JavaScript to view this E-mail address..
Hall County Board of Commissioners Debra Howington Buyer