Tent Equipment Rental and Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Instructions to offerors (Tailored for quotes under FAR part 13), evaluation criteria, and all applicable FAR Provisions and Clauses are attached. The solicitation number is 70Z02923QNEWO0014 and issued as a Request for Quotation (RFQ). Where Federal Acquisition Regulation clause language is inconsistent with FAR 13.004, Legal Effect of Quotations, that language is hereby tailored in accordance with FAR 12.302 to be consistent with a request for quotations. This tailoring includes but is not limited to the following: In accordance with FAR 13.004, a quotation is not an offer, and any clause provision to the contrary is hereby modified to be consistent with FAR 13.004. Where the word "offer/offeror or a derivative of that word appears, it is changed to "quote/quoter or a derivative of that word. This is a small business set aside, the applicable NAICS is 532289 and small business size standard is $11M. This solicitation will result in a Firm-Fixed Price Service Order awarded to the offeror with the Lowest Price. Lowest price will be evaluated an award will be made. Offerors must be actively registered in System for Award Management - https://www.sam.gov. USCGC Harold Miller has a requirement to procure services for rental equipment, labor and technicians to include: Setup will include a detailed chair setup/placement recommendation that includes an 8 space between the front stage and first row of seating. Equipment needed for event includes: 30 x 40 x 10 Structure Tent with open gables, estimated amount needed is 1. 20 x 10 x 10 Structure Tent with open gable, estimated amount needed is 2. Structure Tent Sidewalls (3m x 3m) estimated amount needed is 4. Concrete blocks for anchoring, estimated amount needed at 22. Concrete block covers estimated amount needed at 22. Cooling fans for within tent, roughly 12-13 fans. Standard 15-amp Extension (50), estimated amount needed is 12. Standard 15-amp Extension (100), estimated amount needed is 8. 8 x 30 tables, estimated amount is 2. 90 x 156 linen table cover, estimated amount is 2. Chairs/seating (resin preferred) estimated amount is 100. Large Podium, quantity is 1. Black 4x4 Staging, quantity needed is 8. Exact dimensions of stage will be 8'x16'x24. Black Stair kit (24) for stage, quantity is 2. Professional production sound and audio equipment/package. 45KVA Generator for equipment, quantity is 1. Generator Fuel. 6P (100 Amp) Panel, quantity is 1. Equipment wiring. Cable Ramps estimated quantity is 10. Black Stage Skirting, 48 ft. Black astroturf, 128 sq. ft. Rental to include: install labor removal labor electrical tech for two days. Sound/AV/Lighting tech for two days. Delivery and Pickup. Timeline: Install will be on Monday, July 3rd in the morning. Breakdown will be on Saturday, July 8th. Electrician on Thursday/Friday, July 6th and 7th. Sound/AV/Lighting Tech on Thursday/Friday, July 6th and 7th. FAR 52.237-1 -- Site Visit (Apr 1984). Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Date and place of delivery and acceptance is on or before June 3, 2023. Principle Place of Performance: USCGC HAROLD MILLER 3000 FORT POINT ROAD GALVESTON, TX 77550 Period of Performance: The project shall be completed within the timeline presented in this scope of work. All quotes are due by the Close of Business 26 April 2023. Submit quotes to the following e-mail address(es): Primary E-Mail Address: Brandon.R.Thompson@uscg.mil Or Alternate E-Mail Address: Taneka.A.Montero@uscg.mil The Government Point of Contact (POC) for this work is LTJG Faith Snow @ Faith.N.Snow@uscg.mil or by phone @ (340) 277-5498. All work shall be coordinated through the POC. Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist at Brandon.R.Thompson@uscg.mil and Taneka.A.Montero@uscg.mil no later than 26 April 2023, 4:00PM Eastern Standard Time or the question may not be answered. Notice of information change: All supplies and services requested are listed in the Scope of Work attachment. The line item list on the SF-18 can be disregarded and only used to publish the offering on page 1 or 2 of the document.