INTENT : The intent of this quote is for the immediate purchase and delivery of two (2) Tire MICHELIN 24R-21 XZL TIRE (no substitute) as specified, to be used by the Capital City Fire Rescue, on their ARFF Truck. This solicitation will also establish a ‘ Quick Quote (QQ) Approved Supplier List ’ (List) which will allow the CBJ to place future orders for additional tires on an as-needed basis with the lowest responsive, responsible bidder meeting all requirements. Suppliers who choose to be part of the ‘List’ will be given the opportunity to provide a ‘Quick Quote’ for future purchase and delivery of tires. Confirm your agreement to be added to the ‘Quick Quote Approved Supplier List’ on the Bidders Quote & Signature Page. QQ CONTRACT TERM : The QQ Supplier List will be effective from date of award of this quote through June 30, 2029, at which time a new supplier list will be solicited. SUBMISSION INSTRUCTIONS : Timely responses are accepted via Electronic Submission * to the CBJ Purchasing Division email:
contact@example.gov or through Public Purchase the CBJ’s eProcurement Provider. Late responses will not be accepted.To respond complete all required documents and email them to CBJ Purchasing Division or submit on Public Purchase. To respond using Public Purchase, you must already be registered or must complete the free online registration. Register early - Registration may take up to 24-hours to complete. Registered suppliers may submit a response on Public Purchase by: Access the solicitation online, Download the PDF Bidders Quote & Signature Page, fill out all fields indicated, sign and upload to Public Purchase. Use only the documents provided. Completeonline acknowledgement of the Terms & Conditions* (ATTACHMENT A). *Suppliers are provided the opportunity to acknowledge, acknowledge with exceptions, or not accept the required documents. CONTACT, QUESTIONS & ADDENDA : The sole point of contact for all matters pertaining to this solicitation is the CBJ Purchasing Division of Finance. Questions must be received a minimum of two (2) business days prior to the solicitation deadline, by email to
contact@example.gov . Any changes to CBJ issued documents will be though an addendum to the solicitation. All addenda will be issued as promptly as possible to all plan holders and will become part of the solicitation contract documents. QUICK QUOTE PROCESS : Suppliers who choose to be on the ‘Quick Quote Approved Supplier List’ agree to be contacted for future purchases and deliveries of the MICHELIN 24R-21 XZL TIRES. When requested by CCFR, the CBJ Purchasing Division will contact All Quick Quote Approved Suppliers via telephone and/or email, to request pricing. The Approved Suppliers will be given equal opportunity to respond in writing (via email or fax), with their best pricing, within the Quick Quote specified timeframe. All Prices must be FOB destination, guaranteed for a minimum of thirty (30) Calendar days and Suppliers must be able to meet the ARO specified. The Supplier with the lowest responsive, responsible bidder meeting all requirements will be awarded the purchase. QUOTE PRICE & F.O.B. POINT : Quote price is to include all related costs, including shipping and delivery to the final destination or FOB Point. Shipping costs must be imbedded into the unit price. The F.O.B. destination is: Capital City Fire Rescue, Glacier Station No. 3, 1700 Crest St, Juneau, Alaska, 99801, ATTN: CCFR Mechanic, Scott Reid. NOTE: If applicable, the quote price should not include fuel surcharges from Seattle dock to Juneau. Upon documented, and approved proof, Suppliers may claim reimbursement for fuel surcharges. FUEL SURCHARGE : If the Supplier incurs a fuel surcharge, in addition to actual freight charges, from Seattle to Juneau, they may request to be reimbursed for those surcharges. Suppliers must provide documentation. that clearly details the fuel surcharge as separate line item. For example; copy of original bill of lading, freight invoice showing fuel surcharge from Seattle and Juneau. The documentation must identify freight charges, and any fuel surcharge as a separate line item. If the documentation is approved, the Supplier may request reimbursement for the fuel surcharge by adding it as a separate line item on their billing invoice. INITIAL ORDER DELIVERY DATE & CCFR CONTACT : Initial Delivery at the final destination is requested within (30) thirty calendar days after receipt of order (ARO). Indicate on the Bidder’s Quote & Signature Page , the number of calendar days required for initial delivery. Subsequent QQ orders must be received at FOB point within sixty (60) calendar days (ARO) or sooner, if specified. The CCFR Contact for this contract will be the CCFR Administrative Officer II, or upon notification, an alternative assigned designee. QUANTITIES , NO SUBSTITUTE & NEW EQUIPMENT : The City anticipates issuing a purchase order for the quantities listed. If additional quantities are needed CBJ will contact Suppliers on the ‘Quick Quote Approved Suppliers’ and follow the ‘ Quick Quote’ Process as outlined in this solicitation. The City does not guarantee any minimum or maximum orders. When a specific brand name or item and the words no substitute is specified, no other brands or item will be accepted. Bidder represents that all equipment offered under this specification shall be new. Used, shopworn, demonstrator, prototype or discontinued models are not acceptable. ACCEPTANCE, RETURNS & REVIEW OF GENERAL TERMS & CONDITIONS : The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. Attached to this solicitation are documents required for this project (ATTACHMENT A,). Suppliers should carefully review all attachments. All Suppliers are expected to comply with these requirements. AWARD: Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. Note: Suppliers who choose to be on the ‘Quick Quote Approved Supplier List’ as described in this solicitation agree to be contacted for future purchases and deliveries of the MICHELIN 24R-21 XZL TIRES. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor and will hold the original Contractor responsible for any incidental and consequential damages incurred. TECHNICAL SPECIFICATIONS : MICHELIN 24R-21 XZL TIRES, NO SUBSTITUTE : Description: Self-cleaning, open shoulder tread design features offset elements to help enhance traction and floatation capabilities on varied terrains including snow, sand, mud and highway. Specifications : Size: 24R21 Ply Rating: 16PR Brand: Michelin Model: XZL Tread Depth (32nd): 31 Standard Rim / Flange: 21×18.00 Inflation Pressure (psi): 85 Max Load (lbs.) 15700 Overall Diameter (in): 54.6 Bias / Radial: radial Dimension (L x W x H) 54.6 x 54.6 x 23.9 Load Range: H Standard Rim Display: 21×18.00 TT / TL / Solid / Foam Filled: TL
