INTENT : The intent of this quote is to establish a term contract to purchase and deliver Calcium Chloride to be used by the City and Borough of Juneau (CBJ), Public Works Streets & Fleet division (PWSF). SUBMISSION INSTRUCTIONS : Timely responses are accepted via Electronic Submission at Public Purchase the CBJ’s eProcurement Provider. *Late responses will not be accepted. To respond complete the free online registration.Tips: Registration is a two-step process; Use the ‘Help’ Menu Tab Public Purchase , Register early - Registration may take up to 24-hours to complete. Vendors who successfully register may submit a response by doing the following: Access the solicitation online at Public Purchase and complete pricing for the line item listed, or download the provided PDF sheet, fill out all fields and upload to Public Purchase.Do not submit more than one pricing schedule. Download PDF Quote Schedule & Signature Page, fill out all fields indicated, sign and upload Public Purchase. Use only the documents provided. Completeonline acknowledgement of the Terms & Conditions* (ATTACHMENT A), Vendors must acknowledge, or acknowledge with exceptions. Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA : CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to
contact@example.gov or fax
+1 (555) 000-0000. You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of three (3) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation, and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. CONTRACT PERIOD : The contract will be in effect from date of award, through June 30, 2025 with an automatic annual renewal period for three (3) additional years, with the final expiration date of June 30, 2028. Contractor or Vendor may provide written notice to terminate the contract without penalty providing the notice is given sixty (60) days prior to the upcoming renewal period. CONTRACT PRICE: Contract prices are to remain firm for the duration of the contract period including any automatic annual renewal or hold over periods unless a price adjustment is requested and agreed upon. CONTRACT ADMINISTRATOR: The contract administrator for this contract will be Scott Gray, Streets & Fleet Superintendent or upon notification, an alternative assigned designee. PRICE & F.O.B. POINT : Quote price is to include all related costs, including shipping and delivery to the final destination or FOB Point. Shipping costs must be imbedded into the unit price. F.O.B. destination is: City and Borough of Juneau, Public Works Streets & Fleet Division, 7100 Glacier Highway, Juneau, AK 99801, ATTN: Scott Gray. DELIVERY DATE : Indicate on the Bidder’s Signature Page , the number of calendar days required for delivery after receipt of order (ARO). QUANTITIES : The City anticipates issuing a purchase order for the quantities listed. Additional quantities may be needed during the contract or renewal periods. Product is for seasonal usage and will be ordered on an as needed basis. The City does not guarantee any minimum or maximum orders. ACCEPTANCE & RETURNS : The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. REFERENCES : If the City is considering an equivalent, the bidder may be asked to provide references from clients currently using the brand/model being offered. Failure to produce acceptable references upon request may deem the brand/model offered unacceptable and the bid non-responsive. References may be a factor in determining the bidder’s ability to provide a quality product for the City. PERMITS , PACKAGING, SHIPPING, & DAMAGE CLAIMS : The Vendor must comply with all applicable Federal, State, City laws which have bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. Items will be boxed, shrink wrapped and/or palletized or whatever best packaging method is needed to minimize the possibility of damage during transit. All items will be shipped as economically as possible and packaged as appropriate to contents and to ensure on-time delivery depending on the specified ARO. It is the Vendor’s responsibility for filing any claims subsequent to shipment regarding shortages or damage. Any loss incurred will be resolved by the Vendor at their expense. MANUFACTURING : Materials will be free of contamination and will conform to generally accepted industry standards, manufactures published specifications, and required technical specifications. Review of General Terms & Conditions : Attached to this solicitation are documents required for this project (ATTACHMENT A). Vendors should carefully review all attachments. Awarded Vendor is expected to comply with these requirements. AWARD : Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor and will hold the original Contractor responsible for any incidental and consequential damages incurred. TECHNICAL SPECIFICATIONS. Supply Calcium Chloride described as Anhydrous Calcium Chloride mini-pellets, industrial grade. that meets or exceeds the following specifications: CALCIUM CHLORIDE: Type S, Grade 3, Class B Pellet. Must meet requirements of the most current revision of ASTM D-98, and AASHTO M 144 requirement for purity. Packaged for delivery in bags, (bag size to be determined by bidder) and 1-ton super sacks. The product will contain: CaCl2 min. percent 94.0 Total alkali chlorides (as NaCl), max. percent 6.0 Total magnesium as MgCl2 max. percent 0.5 Calcium Hydoxide, percent 0.2 Other impurities (not including water) max. percent 1.0 Physical Requirements: Sieve Size Percent Passing 9.5 mm (3/8”) 100 4.75mm (No. 4) 80-100 0.850mm (No. 20) 0-10 0.600 mm (No. 30) 0-5 Bag Specifications: Bidders may determine the size of the bags, however bags will weigh no less than 40lbs and no greater than 70lbs. at delivery. Bidder’s must specify the size and number of bags packaged per pallet on the Quote Schedule page. Chemicals requested in bags must be packaged in multi-layered moisture-proof bags with polyethylene (or equal) liners of 2 mil. Bags will be properly secured to pallets, banded and completely shrink-wrapped (top and sides) to protect bags in transit and when placed in outside storage. Double-stacked vans or poorly secured loads will be rejected at the Contractors expense. 1-Ton Super Sack: Will be made from heavy duty woven polypropylene, resistant to UV and water damage. Mus be equipped with corner straps, which allow for easy lifting and transportation using a forklift without needing special equipment or pallets, with the capacity to hold up to 3,000 pounds. SEE ATTACHED DOCUMENTS FOR COMPLETE DETAILS
