INTENT : The intent of this quote is to establish a contract for a qualified firm to provide mechanical testing and ultrasonic inspection for the City and Borough of Juneau, Eaglecrest Ski Area aerial ski lifts and associated equipment. SUBMISSION INSTRUCTIONS : Timely responses are accepted via Electronic Submission at Public Purchase the CBJ’s eProcurement Provider, or via email to
contact@example.gov *Late responses will not be accepted. To respond complete the free online registration. Registration is a two-step process; Use the Public Purchase ‘Help’ Menu Tab, Register early - Registration may take up to 24-hours to complete. Vendors who successfully register may submit a response by doing the following: Access the solicitation online at Public Purchase and complete pricing for the line item listed, or download the provided PDF forms, fill out all fields and upload to Public Purchase or email to
contact@example.gov . Do not submit more than one pricing schedule. Download provided PDF Quote Schedule & Equivalent/Variance page, and Bidders Signature Page, fill out all fields indicated, sign and upload to Public Purchase. Use only the documents provided. Acknowledge the General Terms & Conditions* (ATTACHMENT A), Vendors must acknowledge, or acknowledge with exceptions. Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA : CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to
contact@example.gov . You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of three (3) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation, and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. PROJECT MANAGER: The project manager for this contract will be Chris Goedeker, Director of Eaglecrest Base Operations or upon notification, an alternative assigned designee. PRICE & F.O.B. POINT : Quote price is to include all related costs, including shipping and delivery of any materials or equipment to the final destination or FOB Point. Shipping costs must be imbedded into the unit price. F.O.B. destination is: City and Borough of Juneau, Eaglecrest Ski Area, 3000 Fish Creek Road, Juneau AK 99801, ATTN: Chris Goedeker. QUANTITIES : The City anticipates issuing a purchase order for the quantities listed. If additional quantities are needed CBJ may ask the Vendor to honor any pricing submitted for the duration of the current fiscal year. The City does not guarantee any minimum or maximum orders. ACCEPTANCE & RETURNS : The City reserves the right to determine suitability of services offered. All services are subject to approval by the City. Any services rejected because of non-conformity to the terms and conditions or specifications of this contract, will be at the Contractor's risk and expense. REFERENCES : References may be a factor in determining the bidder’s ability to provide quality services for the City. When considering the bidder’s experience, the CBJ may request the Contractor to provide references from current customers. Failure of the bidder to produce acceptable references upon request may deem the services offered unacceptable and the bid non-responsive. PERMITS : The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. Review of General Terms & Conditions & Insurance : Attached to this solicitation are documents required for this project (ATTACHMENTS A, B). Vendors should carefully review all attachments. Awarded Vendor is expected to comply with these requirements. AWARD : Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor. TECHNICAL SPECIFICATIONS: Contractor will provide all labor, materials and equipment to perform non-destructive testing (NDT) non-destructive evaluation (NDE), for the Eaglecrest Ski Area’s aerial chair lifts. Testing will include both mechanical and ultrasonic testing and conform to ANSI B77.1-2022. Awarded Contractor will consult with Eaglecrest personnel to develop an acceptable timeline to complete tasks. Contractor will determine daily work hours and weekly schedule. Eaglecrest estimates two (2) weeks of work based on forty (40) hour work week, this estimate is for bidding purpose only. Awarded contractor will invoice for actual hours worked. Contractor will perform testing services per industry standards for all equipment listed below: Hooter Chair Lift – Riblet Double Chair – 3,027 feet length – 612 vertical feet – 99 chair. Head Stems, Bails and Clips. Tower thickness and integrity on 16 towers. UT tower bolts on same 16 towers. Ptarmigan Chair Lift – Riblet Double Chair – 4691 linear feet – 1392 vertical feet – 125 chair. Head, Stems, Bails and Clips. Tower thickness and integrity on 18 towers. UT tower bolts on same 18 towers. Porcupine Chair Lift - Hall Double Chair – 746 line length – 110 feet vertical 40 chair. Head, Stems, Bails and Grips. [SK1] Tower thickness and integrity on 7 towers. UT tower bolts on same 7 towers. TRAVEL EXPENSES: CBJ seeks to achieve the best, most comprehensive and inclusive project results, while still allowing the Contractor to determine how to best complete the project. Contractor’s responses must identify the length of time expected on-site, the size of team needed, all required resources, equipment, etc. and any expected or required assistance needed from CBJ to complete these tasks. Contractors must provide an all-inclusive estimate of the anticipated costs for Travel Expenses, i.e. lodging, transportation, per diem, etc. The costs must be detailed and added as a separate line item on the submitted price or fee proposal. DELIVERABLES: Contractor will submit an inspection report, detailing all findings within ten (10) business days to the contract administrator. SEE ATTACHED PDF DOCUMENTS FOR COMPLETE INFORMATION
