The Federal Aviation Administration (FAA) intends to establish a Qualified Vendors List (QVL) for Cab Glass repair and/or replacement in various US locations.

DESCRIPTION: 

In accordance with AMS T3.2.2.3 (A), with this SIR, the FAA intends to establish a Qualified Vendors List (QVL) for the repair and/or replacement of glass window units within Federal Aviation Administration (FAA) Airport Traffic Control Towers (ATCTs) cabs and Base Buildings at various locations throughout the United States.

Geographical Areas: This QVL is divided into three geographical areas of interest, Western, Central and Eastern Service Areas (SAs). Each responding firm may apply to any or all of the SAs.

QVL Value: The total estimated value of the tasks conducted under this QVL is $10,000,000.00 over a period of 5 years.  There is no dollar limitation for individual orders solicited under this QVL.  $10M is estimate only.

STATEMENT OF WORK

General:  Services include, but may not be limited to, repair and replacement of control cab glass units within FAA ATCTs located in the contiguous United States. This is a general summary of the statement of work that may be included with contracts issued utilizing this QVL. All contracts will include a stand-alone SOW specific to the location of the cab glass repair/replacement services.

Work must include all labor, materials and equipment to complete the following:
1. Perform and gather accurate measurements for the required replacement Insulated Glass Unit (IGUs).
2. Contractor is advised of the potential presence of lead in the paint on the existing frame and structure
3. Remove the existing damaged glass and properly dispose of them.
4. Provide and install properly sized replacement IGUs in accordance with the drawings and specifications in each individual project.

GLASS TYPES:

The typical types of glazing installed in FAA ATCT facilities usually consist of one of the following types of annealed glass, but is not limited to:

• Monolithic Glass
• Insulated Glass Unit (IGU)
• Laminated Insulated Glass Unit
• Laminated Glass Unit

The FAA also has a limited number of facilities that require the following application:  Electromagnetic Interference(EMI) / Radio Frequency Interference (RFI) Reduction Glass.

METHOD OF EVALUATION 

The FAA intends to issue a Qualified Vendor List (QVL), resulting from solicitation 697DCK-26-R-00219. Projects will be ordered via Firm-Fixed Price (FFP) Orders and negotiated on a project-by-project basis. The only person authorized to either issue or modify call orders is a Contracting Officer. Additional and applicable clauses will be added on each task/delivery order as needed. The intention is to compete the orders amongst the QVL holders; however, the Government reserves the right to make a direct award if it is in the best interest of the Government. The Government reserves the right to evaluate QVL holders' performance and/or responsiveness on an annual basis. 

Evaluations will be based on four factors: Corporate Experience, Past Performance, Plan of Execution, and Key Personnel.  

FACTOR 1: CORPORATE EXPERIENCE 

a. Offerors must submit a must submit a list of five (5) relevant projects describing the work completed under each project. Relevant projects are considered window glass or glazing installations that include the removal of existing or installation of new window glass or complete glazing systems (glass, frames, anchorage) and as indicated below.

1. The glass/glazing work must be valued over $40,000.

2. Must be either ongoing or completed by the applicant as either a prime or subcontractor within the past five (5) years. 

3. Any ongoing projects submitted must be at least 90% complete and verified by the respective customer(s).

4. Must include the installation of new or the replacement of a minimum of 120 SF of glass.

5. Must have been installed in the cab of an ATCT or a commercial high-rise building a window categorized as such by the International Building Code (IBC) with the unit(s) located a minimum of 60’AGL.

Offerors must include the following information:

i. Project title;

ii. Contract number;

iii. Original contract value and final contract value. If there was change in contract value please explain.;

iv. Point of contact (name, title, phone and email);

v. Brief project description and how challenges were managed.

FACTOR 2: PAST PERFORMANCE 

Applicants must submit Past Performance Evaluation Data forms for the five (5) relevant projects indicated above.  Contracts listed may include those entered into with the Federal Government, agencies of the state and local governments, and other commercial customers. The POC information on the Past Performance Evaluation Data forms should include a valid telephone number and electronic mail address if available.  The following elements should be addressed on the form.

1.         Quality of Service
2.         Performance
3.         Technical Requirements
4.         Schedule
5.         Cost/Control Cost

b. The PPQs must be completed and signed by the customer and not the Offeror. Past performance will be evaluated based upon inputs received from the applicants’ clients that are familiar with the work of the applicant. Offerors will be evaluated if their firm has a proven track record of effective management, quality of products and services, performance, technical requirements, schedule, cost control and customer satisfaction. The FAA reserves the right to contact the POC listed in the PPQ and apply its findings in the final determination. The Government reserves the right to obtain and evaluate information from sources other than those identified by the Offeror, such as the Contractor Performance Assessment Reporting System (CPARS).

c. While the FAA may consider data from other sources, the burden of providing thorough and complete relevant past performance information rests with the applicant. Past Performance will be evaluated on an acceptable/unacceptable rating.

FACTOR 3: PLAN OF EXECUTION 

a. Offerors must describe the management approach to be used for requirements described in the Statement of Work, specifically addressing the following:

i. Order Management: Offerors must describe the management structure, techniques and internal processes from cradle to grave for managing requirements procured via Orders. Describe detailed escalation procedures for handling and resolving issues in a timely and professional manner. Describe the line of communication to be used by the FAA for questions, problems, and warranty issues regarding products delivered and services provided under the Order. 

ii. Quality Control: Offerors must describe the processes to ensure the quality of all deliverables and services provided under each order. The Offeror may describe any awards or certifications that indicate that the Offeror possesses a high-quality process for delivering Cab Glass Repair/Replacement services. Awards or certifications may include other government quality awards, and private sector-awards and certifications. Identify the segment of the company (one division or the entire company) that received the award or certification and the date it was received. The FAA will not consider awards and certifications five (5) years or older from the date of the release of the SIR, unless the Offeror presents evidence that the qualifications still apply.

iii. Safety Management: Offerors must include their firm’s Experience Modification Rate (EMR) for the previous three calendar years. This rate compares company’s annual losses in insurance claims against its policy premiums. The Offeror may submit an insurance company-provided equivalent rate if no EMR exists. If there is no EMR premium, for any year, the Offeror must affirmatively state so and explain why. Any extenuating circumstances that affect the EMR and negative trends must be addressed. The Offeror may describe any awards or certifications that indicate the Offeror possesses a high quality process for producing the services required. The Offeror must include Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY), as well as a safety narrative, as described below. If Offeror is a partnership or joint venture, the Offeror shall submit separate DART and TCR rates for the specified five (5) CY for each contractor who is part of the partnership/joint venture; however, only one safety narrative is required. Any fatalities experienced within this 5-year timeframe listed below must be explained in detail, to include root cause and corrective actions.

iv. Risk Management: Offerors must provide information on their Risk Management program and describe how it identifies and mitigates risk to ensure deliverables and services meet the requirements and are delivered on time and on or under budget.

b. Capacity: Offerors must describe their firm’s capacity to manage more than one order simultaneously.

c. Geographic Location: Offeror must describe their firm’s ability to manage projects over a geographical location. Refer to the map found under section 1.3, found on page 3 of the SIR.

FACTOR 4: KEY PERSONNEL 

1. Key Personnel: The Offeror must identify all key personnel along with each member’s contribution to the project. The offeror must describe the capabilities, certifications and skills of each member. The offeror must submit resumes for the Key Personnel listed below. The Key Personnel must at a minimum meet the following requirements:

a. Project Manager with a minimum of ten (10) years of experience with planning, scheduling, budgeting, and implementation on projects similar in scope and size.

b. Project Foreman with a minimum of five (5) years of experience glass and glazing installation on projects similar in size and scope and must be certified under AGMT (Architectural Glass & Metal Technician). NOTE: If proposed Project Foreman does not currently have a AGMT certification, Offeror must indicate ability to obtain the certification prior to award of any contract or order issued against this QVL.

Offeror must provide written acknowledgement of the requirement to maintain a physical presence of a Project Superintendent at the project site any time work is taking place.

2. Quality Control/Safety Management: The Offeror must describe the processes to be used to ensure the quality of all products delivered and services provided in addition to safety management system used to oversee the safety compliance and performance of employees and subcontractors. The Offeror may describe any awards or certifications that indicate the Offeror possesses a high-quality process for producing the services required. An Offeror that demonstrates high quality and innovative approach to quality control may be considered more favorably.

SUBMISSION FORMAT: 

The FAA does not want unnecessarily elaborate brochures or other presentations beyond those needed to present a complete and effective application package. We do not want or require elaborate artwork, expensive paper and bindings, and expensive visual or other presentation aids.  We may construe these applications as an indication of the offeror’s lack of cost-consciousness.  Accordingly, please limit submissions to 20 pages.  Submittals more than 20 pages long will not be considered.   

Note: Past Performance Documentation Forms, Bank Letters and Bonding Company Letters are not included in this page limitation.   

For the complete evaluation criteria and ratings associated with factors 1-4, along with complete submission instructions, please see the attachment entitiled: QVL SIR_CAB GLASS REPAIR/REPLACEMENT.