Third Party Warehouse Alliance

The City of Denton is seeking qualified third-party providers to establish a warehouse alliance under solicitation number 9069 to manage inventory, logistics, and operational services for Denton Municipal Electric across three designated facilities located at 651 S. Mayhill Street, 901 Texas Street, and 1701 Spencer Road. The contract requires comprehensive warehousing capabilities including just-in-time redistribution, 24/7 on-call support, specialized material handling such as lifting 2500 kVA transformers with forklifts equipped with 7' forks and side-shift capability, handling PCB transformers, pulling oil samples, and implementing cut-to-length processes for cable reels. The contractor must maintain inventory within 100 miles of the main facility for two-hour on-demand delivery and adhere to strict safety protocols including daily equipment inspections, compliance with OSHA and environmental regulations, and adherence to the Buy American Act. All deliverables must be packaged and labeled according to commercial standards with weather-resistant markings indicating brand, lot number, quantity, and full shipping details including purchase order and price agreement numbers, with the contractor bearing all packaging costs. Deliveries must occur between 8:00 a.m. and 3:00 p.m. CST unless otherwise approved. The contract has an initial term of one year from the date of award, with two optional one-year renewals and a possible six-month extension at the city’s sole discretion. The award will be based on best value, evaluated across four weighted factors: financial/cost competitiveness at 40%, delivery and supply chain performance at 30%, experience and past performance at 15%, and organizational staffing structure at 15%. Pricing must be firm for the first year with annual adjustments capped at ±8% tied to PPI or manufacturer price changes, and all quantities listed are estimates subject to change without price adjustment. Invoices must be submitted separately per purchase order, itemized with separate transportation charges, and accompanied by bills of lading or time sheets for labor, and must strictly match the vendor’s registered information with the city; payments are processed within 30 days of receipt, and no payments will be made without a valid purchase order number. Non-performance penalties apply at 1% monthly for one failed standard and 2% for two or more. The contractor must maintain insurance coverage throughout the term, ensure subcontractors meet compliance standards, and comply with immigration, labor, ADA, and Texas open records laws. All submissions must be made via