Time Entry & Attendance System Selection

The City of West Sacramento is seeking proposals from qualified firms or individuals to provide a comprehensive Timekeeping and Scheduling software solution that aligns with and exceeds the current operational requirements of the City. The contract aims to deliver a robust, scalable system capable of supporting the City’s evolving needs, with key responsibilities for the selected contractor including project management, software installation, report development, integration and interface development, system modifications, implementation, staff training, testing, knowledge transfer, and ongoing support and maintenance services. Additionally, the contractor will assist with operational redesign, hosting services, change management, and system documentation to ensure a seamless transition and long-term operational efficiency. The solicitation, identified as 25-017-RFP, was posted on May 29, 2025, with a response deadline of July 2, 2025. The contract size is estimated to range between $500,000 and $2,000,000. The project falls under NAICS code 611430, which pertains to professional, scientific, and technical services related to computer systems design and related services. The primary point of contact is Melanie Lo, reachable via email at [email hidden] or by phone at [phone hidden]. The procurement process emphasizes compliance with the City’s insurance requirements, including maintaining appropriate coverage levels for general liability, automobile liability, workers’ compensation, and professional liability, with the City requiring to be named as an additional insured on most policies. Further details about the project and submission process are accessible through the City’s procurement portal.