Tire Lease

The City of Madison is issuing a solicitation for a Tire Lease contract to service its Metro Transit bus fleet, with bids due by August 28, 2025. The contract, identified as solicitation number 14060-0-2025-BG, involves providing new, load-rated radial tires, installation, maintenance, and removal services over a two-year period, with potential extensions. The procurement emphasizes compliance with local, state, and federal laws, including OSHA, and requires bidders to submit comprehensive electronic proposals, including detailed specifications, pricing, and supporting forms. The contract size ranges from $500,000 to $2 million, and the work will be performed primarily at the City’s facilities in Madison, Wisconsin, with all deliveries on a FOB Destination basis, with title passing upon acceptance at the City dock. Key evaluation criteria focus on responsiveness, responsibility, and price, with the City reserving discretion to award based on overall best value. Bidders must demonstrate their ability to meet technical specifications, provide warranty coverage, and include all necessary documentation such as tire specification sheets and safety data sheets. The contract incorporates standard municipal clauses covering compliance, nondiscrimination, insurance, and amendments, but does not follow federal FAR clauses. Special provisions include requirements for tire branding, record-keeping, and reporting, as well as participation opportunities for small and disadvantaged businesses in subcontracting. Bids must be submitted electronically via email, with all required forms completed, by the specified deadline, and should include a detailed cost proposal in Excel format. Questions regarding the solicitation are to be directed to Brittany Garcia at the City of Madison.