Toledo Urban Forestry Smart Tree Inventory

The City of Toledo Division of Urban Beautification is soliciting professional services for the Toledo Urban Forestry Smart Tree Inventory, a project aimed at conducting a high-tech assessment of approximately 150,000 trees across 1,154 street miles and 300 acres of park space. The selected firm will utilize advanced technologies, including LiDAR, high-resolution cameras, and machine learning, to create a comprehensive digital record and baseline of the urban forest's health. Key deliverables include a high-risk tree inventory for immediate removal or pruning, a summary report with a three-to-five-year management plan, and geospatial data compatible with City Works asset management software. The contract, which is effective upon mayoral signature, includes an initial term with options for three successive one-year renewals, and all work must be completed in accordance with national arboricultural standards and field-verified by certified arborists. Proposals are evaluated through a quantitative trade-off process where the highest cumulative point total determines the award. High-priority evaluation factors include the firm's background and related experience, previous project performance, understanding of the project, and the proposed fee. Bidders must adhere to strict compliance mandates, including the Toledo Living Wage ordinance, which requires employees and subcontractors to be paid at least $17.45 per hour or 110% of the federal poverty level. Additionally, the consultant must maintain significant insurance coverage, including $2,000,000 in commercial general liability and $5,000,000 in umbrella liability, naming the City as an additional insured. All submissions must be made electronically via the PlanetBids portal by the deadline of August 25, 2026, and must include a comprehensive suite of project, annual, and city-specific paperwork, such as EEO compliance, debarment certifications, and notarized child support affidavits.