This Solicitation opportunity from Town of Cardston was posted on August 14, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Town of Cardston - Request for Proposal - Operational and Financial Review of Library

Awarded

AB-2025-05425International

Submission Closed09/19/2025, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541611

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Gov's Office of Lnd Use & Clmt In

POSTED

1 day ago

DEADLINE

in 3 months

AI Contract Overview

The Town of Cardston and the Board of the Jim and Mary Kearl Library are seeking proposals from qualified consultants to conduct a comprehensive operational and financial review of the library. The primary objective is to enhance efficiency, implement best practices, and ensure the facility meets community needs through strategic planning. The scope of work includes analyzing physical space utilization with professional architectural input, conducting community consultations, assessing energy efficiency and renewable energy options, and exploring collaborative space-sharing opportunities with local service providers. Additionally, the consultant must review operational costs, evaluate maintenance and capital planning, and perform a benchmarking analysis against similar libraries. Interested proponents must submit a detailed proposal by September 19, 2025, including their qualifications, methodology, a work plan, and a cost estimate. Deliverables consist of a final written report with actionable recommendations, an executive summary for public distribution, and a presentation to the Town Council or Library Board. It is important to note that project success is contingent upon securing municipal and provincial grant funding. Proposals should be submitted electronically to the Chief Administrative Officer, and the Town reserves the right to select a proponent based on value rather than the lowest cost.

General Info

Consultants sought for operational and financial review of Jim and Mary Kearl Library.

Agency

Town of Cardston

Contract Value

$46,060

NAICS

541611 - Administrative Management and General Management Consulting Services

Place of Performance

Cardston, AB, CAN

Set-Aside

NONE

Awardee

Nordicity Group

Award Issued Date

07/02/2026, 12:00:00 AM UTC

Documents

No documents available

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Timeline

PhaseAwarded

PostedAug 14

Solicitation

AwardedJul 2

Contract was awarded

Submission Closed

09/19/2025, 06:00:00 PM UTC

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Organization & Contact Information

AgencyTown of Cardston

Contacts1 person available

OfficeN/A

Organization / AgencyTown of Cardston

Office AddressN/A

Contacts

Jeff ShawChief Administrative Officer

contact@example.gov

+1 (555) 000-0000

Full Description

TOWN OF CARDSTON REQUEST FOR PROPOSALS (RFP) Operational and Financial Review of the Jim and Mary Kearl Library Issue Date: August 14, 2025 Closing Date and Time: September 19, 2025 Submission Email/Address: jeff@cardston.ca 67, 3rd Avenue West P.O. Box 280 Cardston, Alberta T0K 0K0 1. Introduction and Background The Town of Cardston and the Board of the Jim and Mary Kearl Library are seeking proposals from qualified consultants or consulting firms to conduct a comprehensive review of the operations and finances of the Jim and Mary Kearl Library. The purpose of this review is to support the Town and the Library Board in ensuring the library is operating efficiently, implementing best practices, meeting community needs, and planning effectively for the future. The consultant will be expected to provide actionable recommendations for improvement and identify best practices in municipal library operations, space utilization, financial sustainability, and community engagement. 2. Scope of Work The successful proponent will: - Conduct a general review of the Jim and Mary Kearl Library’s current operations, governance, financial practices, and service delivery. - Provide recommendations for efficiency improvements, cost savings, and strategic enhancements. - Ensure the review reflects the needs and priorities of the Town of Cardston and the broader community. The consultant will be specifically required to address the following focus areas: 1. Best Use of Physical Space Review current layout and space usage. Recommend reconfigurations or adjustments to improve functionality and accessibility. Engage the services of an architect or structural engineer to assess viability of wall and layout features to best utilize space. 2. Community Consultation Design and implement a consultation process (e.g., surveys, focus groups, interviews) to gather community input on preferred space uses and programming needs. 3. Energy Efficiency and Renewables Assess opportunities for implementing energy-saving measures and renewable energy solutions. Provide recommendations that consider cost, feasibility, and sustainability. 4. Collaborative Use of Space Explore potential collaborations with local community service providers such as Family and Community Support Services (FCSS), Adult Learning, Chamber of Commerce and others for shared programming or space use. 5. Operational Cost Review Review existing staffing, custodial, insurance, and utility arrangements and costs. Identify opportunities for efficiency or improved value. 6. Maintenance and Capital Planning Evaluate current facility maintenance practices and capital planning processes. Recommend improvements aligned with asset management and industry best practices. 7. Benchmarking and Comparative Analysis Using provincial and other reliable data sources, conduct a comparative analysis of key operational and financial metrics against libraries of similar size, budget, and service area. Identify areas where the Jim and Mary Kearl Library is excelling or underperforming relative to its peers. 3. Deliverables - A final written report with findings, analysis, and clear, actionable recommendations. - A summary presentation to Town Council and/or the Library Board. - An executive summary suitable for public and stakeholder distribution. 4. Proposal Requirements Proposals should include: - A summary of the consultant's relevant experience and qualifications. - An overview of the proposed approach and methodology. - A work plan and timeline. - A detailed cost estimate, including fees, disbursements, and taxes. - References from comparable projects completed in the last five years. 5. Submission Instructions Please submit proposals electronically (PDF format) by September 19, 2025 at 12:00 noon to: Jeff Shaw Chief Administrative Officer Town of Cardston jeff@cardston.ca 403-653-3366 Late submissions will not be accepted. 7. Additional Information - All proposals become the property of the Town of Cardston. - The Town reserves the right to reject any or all proposals or to negotiate modifications to any proposal. - The lowest-cost proposal may not necessarily be selected. - The project success will be dependent on grant funding from the Province of Alberta and municipal funding from all partners. - Any questions regarding this RFP must be submitted in writing to the contact above no later than September 19, 2025.

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