Town of Edson - Request for Proposal - Multi-Year Fireworks Display Services

The Deliverables to be provided by the Supplier under this Agreement include the following: • Supply all required fireworks materials for the Canada Day (July) and Light Up (November) fireworks displays, including professional grade pyrotechnic products and all associated equipment and firing systems. • Design and choreograph a complete fireworks program for each event, including product selection, shell sizes, effects, timing, and sequencing. • Prepare and provide detailed show plans, including product lists, show layout, firing diagrams, and any other information necessary for Town review. • Transport all fireworks materials and equipment safely to and from the designated launch sites. • Conduct full onsite setup, including installation of racks, mortars, wiring, and firing systems in accordance with all safety and regulatory requirements. • Secure and manage the firing zone, including implementing all required safety measures and coordinating with Town staff and emergency services. • Execute each fireworks display at the scheduled event time using licensed pyrotechnicians. • Perform full post show teardown and cleanup, ensuring the site is left free of debris and unexploded materials. • Participate in pre-event coordination, including meetings with Town staff and communication on event day. • Provide all labour, staffing, travel, equipment, and expertise required to fulfill the above responsibilities. • Account for all factors affecting pricing, including product selection, crew size, transportation needs, equipment requirements, site conditions, and show complexity. If any services, deliverables, functions, responsibilities or tasks are not specifically described in this Agreement are: a) required for the proper performance of any of the Deliverables, or b) are usually performed as part of services that are substantially similar to the Deliverables, such services, deliverables functions, responsibilities and tasks shall be deemed to be included within the scope of the Deliverables to the same extent and in the same manner as if specifically required by this Agreement. The Town will confirm all required dates at least six (6) months in advance.
2.5. Supplier Requirements The Supplier shall provide the Town with proof of the following prior to beginning work on this Project: • A Temporary Business License that allows the Supplier to perform work in Edson. • WCB Alberta Clearance Letter addressed to the Town of Edson indicating that the account is active and in good standing. • Commercial General Liability Insurance coverage in the amount of $5,000,000 per occurrence as per the requirements detailed in Appendix A – Form of Agreement. • Automobile Liability Insurance coverage in the amount of $2,000,000 per occurrence as per the requirements detailed in Appendix A – Form of Agreement. For clarity, a Proponent is not required to be in possession of all of the above at the time of submitting a Proposal, but if they are the successful Proponent and invited to enter into an Agreement, they must obtain the above and provide proof to the Town.