Town of Hartman Water System Operations

The solicitation DQ1-RFAA-2026000528-2 for Town of Hartman Water System Operations is issued by the Colorado Department of Public Safety, Division of Homeland Security & Emergency Management, with bids due by July 2, 2026, at 2:00 PM MT and must be submitted via email to cdps_edo_bids@state.co.us; phone submissions are not accepted. The contract is governed by Colorado state procurement rules rather than federal FAR clauses, and while labeled as a solicitation, it functions as a Purchase Order framework with enforceable terms that include compliance with HIPAA, PCI-DSS, FBI CJIS, IRS Publication 1075, and Colorado Office of Information Security policies. Vendors must adhere to strict data protection requirements, including U.S.-only data storage and processing, encryption of data at rest and in transit, annual third-party security assessments, and prohibitions on disclosing personally identifiable or protected health information for federal immigration enforcement purposes. Performance must occur at the State’s designated location, with delivery terms specified as FOB destination, freight prepaid, and acceptance is solely at the discretion of the State upon inspection for conformance with quality, price, and performance standards under the Colorado Uniform Commercial Code. The contractor is required to submit an IRS Form W-9 for tax identification purposes and must comply with all applicable state statutes, including those governing late payments, vendor offset, and erroneous payments, though certain clauses such as indemnification and vendor offset do not apply to intergovernmental purchases or those issued solely for goods. No specific contract value, line items, or pricing structure is provided, and there are no defined evaluation factors, key personnel requirements, contract options, or socioeconomic set-asides identified. The period of performance and exact place of delivery are not specified beyond reference to the State’s designated location in Denver, Colorado, and the contract operates under a “time is of the essence” requirement with no formal extensions permitted beyond the original PO expiration. All submissions and compliance documentation must align with the State’s information security protocols, and vendors are subject to audit rights and incident reporting obligations, including mandatory cooperation in investigations that may involve law enforcement.