Town of Hartman Water System Operations

The Town of Hartman Water System Operations solicitation, identified by number DQ1-RFAA-2027000025-1, seeks a contractor to temporarily operate and maintain the abandoned groundwater-based public water system serving approximately 61 residents in Prowers County, Colorado. The system, under the oversight of the Colorado Division of Homeland Security and Emergency Management, requires full operational control including maintaining a free chlorine residual of at least 2.0 mg/L at the entry point and above 0.2 mg/L throughout the distribution system, conducting weekly visual inspections with photographic documentation, performing monthly compliance sampling, and ensuring immediate reporting of critical incidents such as E. coli detection or loss of system pressure to the designated hotline. All laboratory results must be submitted via the Colorado Drinking Water Portal by the 10th of each month, and public notices must be issued within 24 hours for Tier 1 events or 30 days for Tier 2 events. The contractor must employ an Operator in Responsible Charge with at least Class C Treatment and Class 1 Distribution certifications, coordinate access and utility records with Prowers County, install new locks on infrastructure, and ensure uninterrupted power supply to the facility. Security measures may include coordination with local law enforcement or private security, though federal background checks are not required. Bids are due by Monday, July 27, 2026, at 2:00 PM Mountain Time and must be emailed to [email hidden]; phone submissions are not accepted. Performance is scheduled to begin on July 1, 2026, with no specified end date. The contract does not include formal FAR clauses, evaluation factors, pricing details, or payment administration instructions, and no contract value is stated. While the IRS Form W-9 is required for tax identification certification, no UEI, CAGE code, socioeconomic certifications, or federal procurement representations are mandated. Key contacts include Tammy Lichvar as the buyer, Marci Linton and Paul Moreno as primary point persons, and Zeenath Khan from CDPHE as the compliance liaison. Access to the site, infrastructure inventory, and utility records must be secured through Prowers County, and all reporting, inspections, and operational tasks must align strictly with Colorado Department of Public Health and Environment regulations.