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This is a combined synopsis/solicitation commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request For Quote (RFQ). Submit written offers (oral offers will not be accepted), on RFQ F3V0A31157A008. This procurement is being issued as 100% SMALL BUSINESS SET-ASIDE under the North American Industrial Classification Standard code #711510 and Small Business Size Standard 7 Million, applies to this procurement. IAW FAR 252.204-7004, all firms or individuals responding must be registered with the Central Contractor Registration (CCR). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53 and Defense Acquisition Regulations System Publication Notices 20110629. Description of requirements: See attached Request for Quote FOB: Destination for delivery to Sheppard AFB TX 76311 Provisions and Clauses: The following provisions and clauses apply to this acquisition, all listed by reference in accordance with FAR 52.252-2, Clauses Incorporated by Reference; FAR 52.252-1 Solicitation Provisions Included by Reference (http://farsite.hill.af.mil/vffara.htm): The clause at FAR 52.204-7, Central Contractor Registration. The clause at FAR 52.204-9, Personal Identity Verification of Contractor Personnel The provision at FAR 52.212-1, Instructions to Offerors--Commercial Items The provision at FAR 52.212-3 Alt. 1, Offeror Representations and Certifications -- Commercial Items. Complete your Reps/Certs and Orca information electronically at http://orca.bpn.gov. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items. Specifically, the following clauses cited are applicable to this solicitation: FAR 52.219-6, Notice of Total Small Business Set-Aside FAR 52.219-28, Post-Award Small Business Program Rerepresentation FAR 52.222-3, Convict Labor FAR 52.222-19, Child Labor FAR 52.222-21, Prohibition of Segregated Facilities FAR 52.222-25, Affirmitive Action Compliance FAR 52.222-26, Equal Opportunity FAR 52.222-35, Equal Opportunity for Veterans FAR 52.222-36, Affirmative Action for Workers with Disabilities FAR 52.222-41, Service Contract Act of 1965 FAR 52.222-42, Statement of Equivalent Rates for Federal Hires FAR 52-223-18, Contractor Policy to Ban Text Messaging while Driving FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.225-29, Terms for Financing of Purchases of Commercial Items FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration FAR 52.233-3, Protest after Award FAR 52.233-4, Applicable Law for Breach of Contract Claim The clause at FAR 52.225-25, Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification. The clause at DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials The clause at DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights The clause at DFARS 252.203-7003, Control of Government Personnel Work Product The clause at DFARS 252.203-7006, Billing Instructions The clause at DFARS 252.204-7004 Alt A, Required Central Contractor Registration The clause at DFARS 252.232-7003, Electronic Submission of Payment Requests The clause at DFARS 252.232-7010, Levies on Contract Payment The clause at AFFARS 5352.201-9101, Ombudsman The clause at AFFARS 5352.223-9001, Health and Safety on Government Installations AFFARS 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (MAY 1996) (a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-209, the Air Force Resource Protection Program, and AFI 31-501, Personnel Security Program Management, as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Prior to submitting an invoice for final payment, the prime contractor shall obtain a clearance certification from the issuing office which states all base identification passes have been turned in, accounted for, or transferred to a follow-on contract. This certification shall be submitted to the contracting officer prior to submission of the final invoice for payment. (g) Failure to comply with these requirements may result in withholding of final payment. Local Information SAFB-0002 Smoking in AETC Facilities Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force, and its AETC supplement 1, outline the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas. Local Information SAFB-0005 Wide Area Workflow-Receipt and Acceptance (WAWF-RA) In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests. Contractors shall submit payment requests electronically via the Internet through the Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Use of WAWF-RA will speed up your payment processing time and will allow you to monitor your payment status online. There are no charges or fees to use WAWF-RA. Before using WAWF, ensure your Electronic Business POCs listed in your Central Contractor Registration (CCR) are the same individuals that will invoice through WAWF. If they aren't, you can make changes to your CCR profile at www.ccr.gov. Click on "Update" or "Renew" using "TPIN". CCR customer support can be reached at 1-888-227-2423. If your electronic business POCs are correct, contact the WAWF helpdesk at 1-866-618-5988 or by e-mail at cscassig@ogden.disa.mil and ask them to establish a group for your CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation. Once the group is established and the account is activated, you will be able to create a combination invoice/receiving report using the codes below and instructions available from our contract administrator/buyer. Questions concerning payment should be directed to the responsible Defense Finance Accounting Services (DFAS). Please have the order number and invoice number ready when calling about payment status. The following code will be required to route your invoices, and receiving reports correctly through WAWF-RA: TYPE OF INVOICE: X INVOICE AND RECEIVING REPORT COMBO (Creates two documents, an Invoice and a Receiving Report, within one data entry session (combo). Creating both documents at the same time, rather than separately, is recommended) Local Information SAFB-0011 Contractor Performance on Air Force Installations Contractor individual(s) should contact the point-of-contact to obtain access to the base, prior to arriving at the installation. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license and place of performance to obtain a pass. Expect delays in entering the base for security purposes. Local Information SAFB-0028 Special Contract Requirement Background Checks for Contractor Personnel Requiring Entry/Access to Installations/Locations (1 Oct 2004) (a) Contractor and subcontractor personnel requiring entry/access to the installation(s)/location(s) cited in the contract shall be governed by these requirements. The below requirements and procedures are prerequisites to the issuance of any government identification (i.e., pass/badge) or the registration of a privately owned or commercial vehicle and the issuance of a pass/decal. Contractor requests for exceptions to the below requirements and procedures shall be addressed to the Contracting Officer/designee who will obtain an approval/disapproval from the installation/location commander who has the final authority on access issues. (b) If contractor performance starts immediately upon contract award or within the 9 calendar days after the contract award date (i.e., award date plus 9 calendar days), the contractor shall submit the following documentation for personnel who will begin performance within the first 10 days of the contract to the Contracting Officer/designee: (1) "Listing of personnel requiring access/entry" (See Note 1), and (2) Completed consent forms (See Note 2). To obtain access for contractor personnel who will begin performance on or after the 11th day of the contract (i.e., subsequent to the initial 10 days of the contract), the contractor shall follow the documentation requirements outlined in (c). (c) If the contractor's performance starts on or after the 11th day following the contract award date (e.g., performance begins on day 11 or later) or for contractor personnel who will begin performance on or after the 11th day of the contract, the contractor shall submit the following documentation to the Contracting Officer/designee: (1) "Listing of personnel requiring access/entry" (See Note 1), (2) Completed consent forms (See Note 2), and (3) Favorable Criminal Background Histories (See Note 3). This documentation shall be submitted no later than two (2) calendar days prior to performance on the installation/location. (d) Subsequent to the contractor accomplishing (b) or (c), as applicable, contractor personnel may report to the badge issuing activity and follow local installation/facility procedures to obtain identification passes/badges and vehicle passes/decals. (e) For contractor personnel to obtain entry to the installation/facility in order to request the issuance of government identification (i.e., pass/badge) or to register a privately owned/commercial vehicle and obtain a vehicle pass/decal, the contractor personnel shall report to the installation/location entry control point and badge issuing activity with a photo identification issued by a Federal/State activity. (f) To register a privately owned/commercial vehicle and obtain a vehicle pass/decal, contractor personnel shall provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate. (g) Contractor personnel shall follow local procedures for wearing and displaying government-issued identification passes/badges, vehicle passes/decals, and contractor-issued identification. In general, all identification passes/badges and vehicle passes/decals shall at all times be prominently worn/displayed in a visible manner to government personnel. (h) During the performance period of the contract, the contractor shall: (1) Provide written notification of any additions to the "Listing of personnel requiring entry/access" and submit consent forms and criminal background histories for all new contractor personnel requiring entry/access to the Contracting Officer/designee. (2) No later than five (5) working days after a change in status for contractor personnel requiring entry/access (e.g., the personnel no longer require entry/access or the contractor becomes aware of a negative screening criteria (i.e., "disqualifying factor"), provide written notification of deletions of personnel to the contractor's "Listing of personnel requiring entry/access" to the Contracting Officer/designee, and return all government-issued identification passes/badges and vehicle passes/decals to the Contracting Officer/designee. (3) Maintain a copy of all background checks for a 24-month period and ensure subsequently needed background checks are accomplished prior to the expiration of a 24-month period (See Note 3). (i) Given a reasonable cause, condition, or reason, this requirement does not circumvent an installation/location commander's unilateral authority to deny or withdraw any individual's entry/access to an installation/location. (j) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable. (k) Contractor personnel are not covered by FAR 52.222-3, Convict Labor, for the purposes of entry/access to entry/access to installations/locations. Contractor personnel are covered by FAR 52.222-3 for the purposes of performance outside of installations/locations. (l) The Contractor shall insert this requirement in any subcontract where the subcontractor will require entry/access to the installation(s)/location(s) cited in the contract. Note 1: "Listing of personnel requiring access/entry." The contractor shall provide a "Listing of personnel requiring entry/access" to the Contracting Officer or the Contracting Officer's designee(s). Contact information for the Contracting Officer's designee follows: _____________________________________________________________________________________. (The contracting officer's designee may be personnel within Security Forces, inclusive of the badge issuing activity; or personnel within the organization that will be performing quality assurance functions for the contract.) This listing shall be submitted on company letterhead and, as a minimum, contain the following data elements: - Contract number. - Contract award date. - Performance start and stop date(s). - Work site(s) or location(s). - As a minimum, the following information for contractor personnel requiring entry/access: full name, social security number (or other identification number), and installation(s)/location(s) to be accessed. - A statement that the social security numbers of the listed employees have been verified with the social security administration (contractors should reference www.ssa.gov/employer/ssnv.htm) No contractor personnel shall be granted or authorized entry/access until identified on the "Listing of personnel requiring entry/access." Note 2: Consent forms. Consent forms shall authorize the Air Force to fingerprint contractor personnel and to conduct additional background checks. In general, the consent form will outline the following: (1) The contractor has briefed the contractor personnel for the purpose of the consent form. (2) The information on the form is collected in accordance with 50 U.S.C. 797 and DoDD 5200.8 that permits installation commanders to limit access to installations for security reasons. (3) Completion of the form is voluntary. (4) Agreement to provide a specimen of fingerprints, if/when requested. (5) Awareness of a list of "disqualifying factors" and/or access to the list. (6) Consent and authorization for the Air Force to conduct additional background screening and to compare fingerprints against state and federal criminal databases. (7) Knowing and willful false statements on the form can be punished by a fine or imprisonment, or both (10 U.S.C. 1001). (8) That the consent form shall remain valid for not less than a 24-month period. In summary, the consent forms authorize the Government to conduct additional background checks that may result in the identification of negative screening criteria (i.e., disqualifying factor(s)). If negative screening criteria is identified, the affected contractor personnel shall be denied entry/access and the Contracting Officer/designee will notify the contractor. Furthermore, the Contractor shall be responsible for immediately returning all issued identification passes/badges and vehicle passes/decals to the Contracting Officer/designee. Note 3: Criminal Background History (CBH). Background checks may be obtained from local, county, or state law enforcement authorities; or commercial vendors whose checks include a criminal background history. To be considered complete, background checks shall, as a minimum, cover the employee's place(s) of residency for the 24-month period prior to contract award and provide the following information: - Individual's name. - Social Security Number. - Date of birth. - Address of current residence. - Address of residence(s) over the past two (2) years. - Criminal/Arrest record (felony/misdemeanor) since the 18th Birthday. - Information on the locality(ies) checked (i.e., local, county, state, and/or federal). - List of outstanding wants and warrants. Depending upon local, county, or state regulations, the background check may be obtained by the contractor or the contractor personnel. "Favorable" background checks will not contain any of the following negative screening criteria (i.e., "disqualifying factors"): - U.S. citizenship, immigration status, or Social Security Account Number cannot be verified. - Barred from entry/access to any military installation or facility. - Wanted by federal or civil law enforcement authorities, regardless of offense/violation (i.e., an "order to arrest" has been issued by a judge). - Conviction of a firearms or explosive violation within the past three years. - Incarcerated for 12 months or longer within the past three years, regardless of offense/violation. - Any conviction for espionage, sabotage, treason or terrorism, or murder. - A conviction of sexual assault, armed assault/robbery, rape, child molestation, drugs possession with intent to sell, or drug distribution within the past ten years. - Name appears on any federal agency's "watch list" or "hit list" for criminal behavior or terrorist activity. Each background check shall be considered "current" for a 24-month period and valid for all contracts performed within the 24-month period of currency. Contractors shall ensure background checks are accomplished every 24 months to ensure no lapse in background check coverage. This requirement does not apply to contractor personnel that have a favorable government personnel security background investigation that is valid for a period longer than two years. Contractor personnel who have a current, favorable government personnel security background investigation that is electronically accessible and immediately verifiable by the Government within the Joint Personnel Adjudication System (JPAS) are not required to obtain an additional background check for the purposes of complying with this requirement (i.e., existing current, favorable security background investigations may be used in lieu of these requirements). (End of requirement) Local Instruction SAFB-0032 Use Of Cellular Telephones On An Air Force Installation In accordance with Air Force Instruction 31-218(I), para. 4-2c(3), Driver distractions. Vehicle operators on a DOD installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited. Local Information SAFB-0034 Contractor employees are not authorized to use base service establishments such as the Shoppettes (gas stations), Base Exchange, Bowling Alleys, Golf Course, Base Pools, Theaters, or Base Commissary. Contractor employees are authorized to eat at dining facilities with the exception of government dining facilities (mess facilities). Contractor employees who are retired military, a military dependent or Guard/Reserves and in possession of a valid military identification card may use base services as authorized. If an unauthorized civilian is found to be wrongfully using base service establishments, their name will be forwarded to the Wing Commander for appropriate action. Actions can include, but are not limited to, being barred from base, etc. The Government reserves the right to award on a multiple award or an all or none basis. Submission of a quote does not obligate the government to make an award. All quotes must be e-mailed to Pearlene Carr, pearlene.carr@sheppard.af.mil. Quotes are required to be received no later than 5:00 p.m. CST, Friday 22 July 2011.