Traffic Signal light Equipment and Parts

This contract solicitation, identified by number 26PSX0002A and titled Traffic Signal Light Equipment and Parts, is issued by the Connecticut Department of Administrative Services Procurement for the provision of traffic signal equipment, parts, and related services to be performed across the state of Connecticut. The contract has a three-year term effective from the award date and requires bidders to submit pricing and technical documentation in strict compliance with specified formats, particularly Exhibit B for pricing and Form 819 for product data sheets. All equipment must be new, latest-model items unless specifically allowed otherwise, and must be labeled with manufacturer trade names and "PROPERTY OF CTDOT" for controllers and conflict monitors. Bidders must provide written manufacturer authorization confirming their rights to provide, install, maintain, warrant, and train on the equipment, and must demonstrate that all signal control equipment is Energy Star certified and compliant with Environmental Preferable Products standards, which mandate energy efficiency, low toxicity, recyclability, and water efficiency. Delivery is F.O.B. to the Connecticut Department of Transportation in first-class working condition with all shipping fees prepaid, and packaging must meet detailed requirements including stackable boxes for signal heads, non-proprietary electronic storage formats for records, and secure handling to prevent damage. All contractors must maintain commercial general liability insurance with a minimum limit of $1,000,000 and workers’ compensation as required by Connecticut law, including employer liability coverage of $100,000, with the State named as an additional insured, and must submit the certificate of insurance, declaration page, and endorsement prior to beginning performance. The contract includes indemnification and confidentiality clauses, requires compliance with the State of Connecticut Freedom of Information Act, and prohibits discrimination on all protected grounds under state and federal law, including ADA compliance. Contractors must submit properly formatted, electronically completed price schedules in Microsoft Word, without handwritten entries or alterations, and failure to comply renders the bid non-responsive. Invoices must be emailed to [email hidden] and include the contractor’s FEIN, purchase order number, itemized description, quantities, unit pricing, shipment details, ticket numbers, and a notarized materials certificate. Payment is due within 45 days for standard contractors and 25 days for certified small or minority businesses, and is contingent upon formal acceptance by the Client Agency. All pricing in Exhibit B is fixed for twelve months post-award and remains valid for one year from the date of award, and bidders must specify