RFI Traffic Systems Maintenance and Repairs

This pre-solicitation notice for Traffic Systems Maintenance and Repairs at Tobyhanna Army Depot, Pennsylvania, is a market research action under solicitation number PAN032566, intended to gather industry input ahead of a potential firm fixed-price contract award. The requirement is set aside for small businesses under NAICS code 238210 with a revenue threshold of under $19 million, and the work involves semiannual preventive maintenance and as-needed repairs to all traffic system components on base. Contractors must demonstrate capability through a five-page capabilities statement submitted by 4:00 p.m. EDT on July 3, 2026, to Deborah Belak at deborah.belak.civ@army.mil, with the solicitation number included in all communications. The notice explicitly states this is not a solicitation and no financial obligation is incurred by responses. Offerors must be currently registered in SAM.gov, free of exclusions and debt subject to offset, and found responsible under FAR 9.1. All personnel must undergo background checks and maintain security clearance levels required for access to Tobyhanna Army Depot, including completion of ELTY Form 648-C by the submission deadline. Security compliance extends to adherence to FAR 52.204-2, NISPOM, DD Forms 254 and 441, and the Army’s physical security manuals, with additional requirements for controlled unclassified information (CUI) handling, including proper marking, storage, access controls, and disposition upon contract closeout. Contractors must also comply with environmental regulations such as RCRA Section 6002, NEPA standards, and Pennsylvania DOT Publications 191 and 212, alongside EM 385-1-1 safety standards and specific TYAD safety protocols for installations under $250K. Hazardous materials and waste must be stored, labeled, and disposed of per federal and Army guidelines, including submission of manifests for mercury-bearing lamps five days in advance. A Quality Control Plan must be submitted within ten days of contract award, detailing organizational structure, inspection methods, staff qualification maintenance, key control procedures, and document retention for five years post-contract. Performance will be evaluated against the Performance Requirements Summary with 100% compliance expected for both preventive maintenance and repair work, subject to COR approval prior to initiating repairs. Personnel may be designated mission essential and required to report during emergencies. Only unclassified responses are accepted, and no