Transformer Testing

The Department of Veterans Affairs is conducting market research through a Sources Sought Notice to identify qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for transformer testing services at the VA Southern Oregon Health Care campus in White City, Oregon. The work involves cleaning, inspecting, and maintaining 28 liquid-cooled medium voltage transformers, including visual and infrared thermal inspections, testing and topping off cooling liquids per manufacturer specifications, and replacing coolant in up to two units. All tasks must be completed within a 32-hour window during VA business hours (8:00 AM – 4:30 PM), without unplanned power shutdowns, while strictly adhering to Lockout/Tagout procedures and applicable federal, state, and local safety regulations. The contract is intended to be awarded as a firm-fixed price agreement with a 90-day performance period following award, and the scope is tied to specific transformer locations, photos, and oil type/capacity data provided in Attachments A–C. The requirement is exclusively set aside for SDVOSBs under FAR 19.14, and only entities with valid SAM.gov UEI numbers and verified SDVOSB status are eligible to respond. Respondents must submit company information including business size classification, SAM.gov UEI number, and NAICS code 334416, along with supporting attachments detailing transformer specifications. Submissions must be made electronically via SAM.gov or GSA eBuy by August 14, 2026, at 10:00 AM Eastern Time, addressed to Robyn Akins at the Network Contracting Office 20 in Vancouver, Washington. The Government does not intend to award a contract based on this notice and will not pay for responses; this is purely for gathering market intelligence. Contractors must comply with CUI handling requirements for sensitive transformer data, maintain worker’s compensation, liability insurance, and tax compliance, and include specific invoice details such as contract number, service dates, itemized charges, and waste recycling weights. While no formal evaluation factors, payment instructions, or contracting officer representative assignments are provided, invoicing will be processed through the same contracting office, and prevailing wage requirements may apply if total labor hours exceed 32. No FOB terms, option periods, security clearances, or military standards are referenced, and all work must occur on-site without disrupting VA operations.