INTENT : This invitation to Bid is to secure services to ship twelve (12) gondola cars to Fruita, Colorado for refurbishment for the City and Borough of Juneau (CBJ or City) Eaglecrest Ski Area. BID DEADLINE : All bids submitted must be received prior to 2:00 p.m., Alaska Time on December 2, 2025 or such later time as announced by addendum. Bids will be opened immediately thereafter. To attend the bid opening via teleconference, bidders and interested members of the public can dial 907-713-2140; enter the Participation ID Code No. 258358. SUBMISSION INSTRUCTIONS : Timely responses are accepted via Electronic Submission at Public Purchase CBJ’s eProcurement Provider. Late responses will not be accepted. To respond complete the free, easy, and quick online registration. Registration is a two-step process; be sure to complete both steps. Get help registering using the Public Purchase Help Menu Tab. Register early to avoid missing a deadline as Registration may take up to 24-hours to complete. Contractors who successfully register may submit a pricing schedule and be considered if they complete the following: Access the solicitation online at Public Purchase and complete pricing for the line item listed, or download the provided PDF sheet, fill out all fields and upload to Public Purchase. Do not submit more than one pricing schedule. Download, complete and upload ALL REQUIRED solicitation documents. (e.g. Bidders Signature page). Online acknowledgement of the Terms & Conditions (ATTACHMENT A) and the Insurance Requirements (ATTACHMENT B). NOTE: Use only the documents provided. Contractors are provided the opportunity to acknowledge, acknowledge with exceptions, or not accept the required documents. Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA : CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to purchasing@juneau.gov . You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of seven (7) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation, and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. PRE-BID MEETING : A non-mandatory Pre-Bid teleconference is scheduled for November 13, 2025 at 10:00 a.m. Alaska time. To attend call 907-713-2140, Participation ID Code 748914. Interested Vendors are encouraged to provide notice of participation and submit questions via email to Purchasing@juneau.gov a minimum of twenty-four (24) hours prior to the scheduled meeting. CONTRACT PERIOD : The contract will be in effect from the date of award through June 30, 2026. Contractor may provide written notice to terminate the contract without penalty providing the notice is given sixty (60) days prior to the upcoming renewal period. PROJECT MANAGER: The Project Manager for this contract will be Nate Burnor, Mountain Operations Manage, for Eaglecrest Ski Area or upon notification, an alternative assigned designee. REFERENCES : References may be a factor in determining the bidder’s ability to provide a quality services for the City. When considering the bidder’s experience the CBJ may request the Contractor to provide references from current customers. Failure or the bidder to produce acceptable references upon request may deem the services offered unacceptable and the bid non-responsive. The City and Borough of Juneau (CBJ) reserves the right to act as its own reference. CERTIFIED WEIGHT/SCALE : The Contractor is responsible for providing a certified weight scale when requested by CBJ. PERMITS : The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. Review of General Terms & Conditions & Insurance : Attached to this Bid are documents required for this project (ATTACHMENTS A, B). Vendors should carefully review all these attachments. Awarded Vendor is expected to comply with these requirements. AWARD : Award will be made by Total Bid to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor and will hold the original Contractor responsible for any incidental and consequential damages incurred. TECHNICAL SPECIFICATIONS: The Contractor will provide round-trip, door-to-door transport service for twelve (12) gondola cars between Eaglecrest Ski Area (Juneau, AK 99801) and The Gondola Shop (Fruita, CO, 81521). Containers must arrive in Fruita, Co. prior to January 16, 2026. Transport service must include the drop and staging of containers at both the origin and destination sites to facilitate loading and unloading. Car Dimensions (without protrusions & cribbing) Height: 95 inches Length: 82 inches Width: 77 inches Weight: 1,323 lbs each The transport is anticipated to require a total of three high-cube containers (HC): Container Estimate (HC) Two (2) 40 foot High-cube One (1) 20 foot High-cube BILL OF LADING : Contractor must notify the Gondola Shop in Fruita, Co. 24 hours prior to delivery. QUANTITIES : The City anticipates issuing a purchase order for the quantities listed. The City does not guarantee any minimum or maximum orders. SEE ATTACHED PDF DOCUMENTS FOR COMPLETE INFORMATION
