Trauma care training and designated trauma centers distribution

This annual contract, issued under solicitation number 3160008078 by the Mississippi State Department of Health’s Bureau of Acute Care Systems, entails the provision of injury prevention services, trauma care training, and the distribution of trauma care trust funds to designated trauma centers and EMS operators across Mississippi. The agreement, effective from August 8, 2025, through August 7, 2026, with potential for up to four one-year renewals not exceeding a total of five years, requires the vendor to collaborate directly with trauma centers to enhance trauma data reporting and deliver training programs coordinated with the Office of EMS and Acute Care Systems. The vendor must also manage the transparent and compliant disbursement of trust funds, ensuring accountability through detailed monthly, bi-annual, and annual reports documenting training activities, fund expenditures, and support services rendered. Compliance with all applicable state and federal laws including HIPAA, non-discrimination policies covering race, color, creed, sex, age, national origin, disability, genetic information, and HIV/AIDS protections is mandatory, alongside adherence to MSDH policies and the Mississippi Trauma System Rules and Regulations. The vendor must hold a professional license in nursing or physician services, be certified as a Trauma Nursing Core Curriculum Course Director, be registered to do business in Mississippi, and demonstrate financial solvency. All bids are evaluated on responsiveness and responsibility as pass/fail gates, with award going solely to the lowest responsible and responsive bidder at a total estimated value of $971,000. Invoicing must be submitted monthly with itemized documentation justifying expenses, with final invoices due either 20 days before contract expiration or 30 days after, and payments will be processed within 45 calendar days of approval per Mississippi’s timely payment statutes. Insurance requirements include professional and general liability coverage commensurate with operational risks, and the vendor is responsible for payroll, tax withholdings, employee background checks upon request, and ensuring all personnel meet immigration eligibility standards. The contract mandates annual compliance reviews in March and grants the state the right to conduct inspections during normal business hours with advance notice. All contractual obligations, modifications, and performance are governed by Mississippi law with jurisdiction vested in Hinds County courts, and the vendor must certify absence of debarment, suspension, fraud convictions, or conflicts of interest within the prior three years. Electronic submission via the MSDH OpenGov portal is required by June 29, 2026, at 4