Treated Lumber Supply and Delivery for Wilkes County Bridge Maintenance

The contract involves the procurement and delivery of treated Southern Yellow Pine lumber to support bridge maintenance activities for Wilkes County under the North Carolina Department of Transportation. The solicitation, issued as an Invitation for Bid, seeks competitive bids from vendors to provide specified sizes and grades of treated lumber, with quantities and specifications detailed in the pricing attachment. The awarded contract will be an Agency Specific Contract with a performance period of approximately 60 days from receipt of purchase order, with FOB destination delivery to Wilkes Bridge Maintenance in North Wilkesboro, NC. All shipments must comply with industry standards, including AWPA and AASHTO treatment and marking standards, and require prior inspection by an approved commercial inspection company before delivery. The contract emphasizes strict packaging, labeling, and documentation requirements, including marking each piece with inspection marks and providing treatment test reports, ensuring quality and compliance. The procurement process is governed by North Carolina state laws and administrative codes, with evaluation based primarily on the lowest price that meets all technical and administrative specifications. Bids must be submitted electronically via the state's Electronic Vendor Portal by September 22, 2025, with all required attachments completed, including pricing, HUB participation, financial stability certifications, and workforce location disclosures. The contract incorporates comprehensive terms related to ethics, conflict of interest, confidentiality, and contract modifications, requiring vendors to certify compliance with fair employment laws and prohibitions on gifts to state employees. Payment is contingent upon inspection and acceptance, with detailed procedures outlined for invoicing and delivery. The solicitation emphasizes transparency, responsiveness, and adherence to industry and regulatory standards to ensure quality, safety, and accountability throughout the contract performance.