True Reads Meter Box Replacement, Service Line Inspection and AMR Meter Replacement

The City of Tulsa is soliciting bids for the True Reads city-wide project, which involves the replacement of approximately 147,000 water meters with automated meter reading technology, the replacement of associated meter boxes, and the inspection of water service line materials. The selected seller must complete the remaining work for approximately 92,000 sites within three years. The scope of work includes removing existing meter boxes and installing new rectangular HDPE boxes, performing visual inspections and photo documentation of pipe materials on both the customer and utility sides, and installing new AMR meters and antennas provided by the City. Additionally, the seller is responsible for backfilling and restoring disturbed areas and providing comprehensive project documentation, including daily production logs and weekly summaries. The contract will be awarded to the lowest secure bidder based on price and specifications, with additional consideration given to bidder history, experience, delivery time, and performance data. Qualified sellers must provide a detailed qualification package including project history, bonding capacity, an equipment list, and a safety record that meets or exceeds OSHA requirements with no willful violations in the past three years. The seller must also demonstrate the ability to manage electronic work order systems and digital photo documentation. All work must comply with City of Tulsa Standards and Specifications and the Okie 811 Oklahoma Underground Facilities Damage Prevention Act. Administrative requirements include the submission of fully itemized invoices to the City's Accounts Payable department and the maintenance of a performance bond equal to the total annual contract value. Sellers must also adhere to strict data security and confidentiality measures regarding protected data and cooperate with the City's Due Diligence Program. Bids must be submitted as sealed physical copies to the City Clerk's Office by the specified deadline, as emailed or faxed submissions will not be accepted.