Turnkey Service Filter Media Change And Interior Coating

The City of San Buenaventura is soliciting bids for a turnkey service involving the replacement of filter media and interior coating of drinking water filter vessels at its facility in Ventura, California, with a response deadline of August 27, 2026. The work requires confined space entry, removal and disposal of filter media to an approved landfill, inspection of vessel internals, surface preparation, and application of Endura Flex 1988 coating at a thickness of 40–60 mils DFT, along with replacement of gaskets and proper handling and storage of underdrain laterals for reuse. Compliance with AWWA C653 for disinfection and sampling, SSPC-PA 2 for coating inspection, OSHA confined space entry standards, and DIR registration is mandatory, and all work must meet the City’s satisfaction in terms of quality and workmanship. Contractors must provide verified experience in similar water filtration rehabilitation projects, and submissions must include detailed resumes of assigned staff, equipment capabilities, and references from comparable prior work. Evaluation is based on a trade-off approach, with contractor capability weighted at 40%, reference evaluation at 15%, cost at 25%, proposal quality at 10%, and geographic proximity to the work site at 10%. The award will go to the lowest, responsive, and responsible bidder whose technical proposal is deemed most advantageous, not solely based on price. The contract term may extend up to five years with option periods, and performance begins upon issuance of a Notice to Proceed after submission of insurance documentation and a signed agreement. All deliverables, including technical reports, photovideo documentation, and material certifications, become City property upon completion. Bidders must submit one hard copy and one PDF electronic copy by the deadline, with electronic submissions sent to the Purchasing Supervisor; failure to meet submission requirements or omitting required certifications, such as Small Local Business status via Attachment B, will result in disqualification. The contract includes enforceable provisions for liquidated damages, disputes resolution under California law, warranties lasting a minimum of 12 months post-acceptance, and strict confidentiality and ownership clauses for all documents generated during performance.