U.S. Consulate Merida - Swimming Pool and Water Feature Cleaning and Maintenance Services

The U.S. Consulate General in Merida, Mexico, is soliciting quotations for comprehensive swimming pool and water feature cleaning and maintenance services under solicitation number 19MX5226Q0018, with responses due by June 12, 2026, at 5:00 PM CST. The contract, classified under NAICS code 561790, is a firm fixed-price agreement with a base period of 12 months and four optional one-year renewal periods, extendable by an additional six months under FAR clause 52.217-8. Award will be made to the responsible offeror submitting the lowest price, based on initial quotations, with potential discussions reserved for those in the competitive range. All work must be performed on-site at the U.S. Consulate General Merida, located at Calle 60 Av. Prolongacion #1, Via Montejo, Merida 97204, Mexico, under FOB Destination terms. The scope includes preventive maintenance, water testing, and equipment servicing in strict compliance with Overseas Buildings Operations (OBO) pool standards, with a prohibition on liquid chlorine use and no storage of chemicals on-site beyond what is immediately in use. Contractors must supply all materials, tools, PPE, and reagents, and are required to deliver monthly reports, maintenance checklists, and invoices accompanied by signed documentation. Chemicals must bear EPA and NSF certifications, and all must be labeled with Material Safety Data Sheets provided. Payment is issued 30 days after service completion or invoice receipt, whichever is later, and must be submitted monthly with supporting logs. Offerors must be registered in SAM, possess a valid CAGE code, and be compliant with NDAA Section 889, submitting a signed NDAA Compliance Letter as Attachment 5. Personnel must pass background checks, obtain prior authorization to access the compound, display USG-issued ID cards, and adhere to strict conduct and appearance standards. Insurance verification, including liability coverage, must be submitted within 10 days of award. The Government will monitor performance through a Quality Assurance Surveillance Plan with a tolerance of no more than one customer complaint per month; unaddressed or repeated complaints trigger enforcement actions. All electronic submissions must be sent to meridaprocurement@state.gov, and the contracting officer’s representative, Jaime Guillermo, and alternate, Luis Gallardo, will oversee contract administration.