UDOT IFB- Battery Powered Tote Mixers - IN LIEU OF

This solicitation, issued by the Utah Department of Transportation under solicitation number UDOT260267MP-1, seeks the procurement of six battery-powered paint tote mixers exclusively for use in UDOT’s waterborne paint striping operations. Each unit must be battery-powered with an integrated battery, have a minimum of 1 HP, feature variable speeds with both horizontal and vertical rotation capabilities, be programmable with multiple mixing modes, and include two pairs of stainless steel folding blades with a shaft long enough to effectively mix road paints in 345-gallon totes. Bidders are required to submit detailed technical specifications and drawings demonstrating full compliance with these requirements; failure to provide adequate documentation results in disqualification. All six units and their accompanying batteries must be delivered prior to the fiscal year end of June 30, 2026, and delivery must be made F.O.B. Destination Freight Prepaid and Allowed, with the Contractor bearing all transportation and handling costs. The award is anticipated to go to a single provider based solely on the lowest total cost, with bids evaluated through mandatory pass/fail gates including timely submission, completeness of documentation, and strict adherence to technical specifications. Bidders must submit all required forms electronically through the BonfireHub portal in unencrypted, non-zipped, non-password-protected format under a 50 MB file size limit, and must complete the Vendor Set Up Form, including Tax ID, organization type, and URS attestation, while certifying compliance with E-Verify, debarment status, and conflict of interest disclosures. The contract is governed by Utah law, with venue in Salt Lake City’s Third Judicial District Court, and all documents are subject to GRAMA as public records. Contractors must maintain workers’ compensation, commercial general liability ($1M per person/$3M aggregate), and commercial automobile liability ($1M combined) insurance throughout the term, and are fully liable for actions of employees and subcontractors. Invoices must be submitted within 30 days of delivery, referencing the contract number, and payments will be processed within 30 days of receiving a correct invoice via mail, EFT, or Utah’s Purchasing Card. The State retains the right to inspect goods for 30 days after delivery, with liability remaining with the Contractor until final acceptance, and must retain all records for at least six years post-payment for potential audit access.