Underground Trenching Contract for Electric Services

The City of Ames is seeking qualified vendors to enter into a service contract for underground electrical infrastructure installation, specifically involving excavation, trenching, directional boring, backfilling, and related activities necessary for installing conduits, vaults, handholes, and other electrical appurtenances. The contract will commence on July 1, 2024, and extend through June 30, 2025, with the possibility of renewal for up to four additional one-year terms. Bidders are required to submit their responses by May 31, 2024, with no late submissions accepted, and must agree to a bid validity period of at least sixty days. The City reserves the right to reject any or all bids, waive informalities, and make awards deemed in the best interest of the City. The scope of work includes all necessary equipment, tools, labor, and materials not supplied by the Ames Municipal Electric System, along with provisions for clearing, sheeting, shoring, boring, jacking, dewatering, and pipe embedment. The contract emphasizes compliance with the City of Ames’ Affirmative Action policies, requiring contractors and subcontractors to submit nondiscrimination statements and assurance of adherence to equal employment opportunity laws, including Titles VI and VII of the Civil Rights Act. Additionally, performance and payment bonds are mandated to ensure contractual obligations are met, providing security for the City against default or non-performance. The procurement process involves detailed documentation, including bid forms, bond requirements, and compliance forms, to ensure transparency and adherence to legal and ethical standards. The overarching goal is to secure a reliable contractor capable of executing underground electrical infrastructure projects efficiently while maintaining compliance with all applicable laws and City policies.