Underground Utility Location Services

The contract is for Underground Utility Location Services solicited under number 821-26 by The Local Government Purchasing Cooperative d/b/a BuyBoard, operating under the state of Texas. The solicitation is open to vendors who must submit complete proposals by the posted deadline of July 16, 2026, through BuyBoard’s electronic portal; hard copies may be delivered by hand or mail to Austin, Texas, but faxed or emailed submissions are prohibited. Proposals must include a comprehensive set of documents such as vendor business name and contact details, federal and state cooperative experience, governmental references, company profile, Texas and state service designations, EDGAR Vendor Certification, Deviation and Compliance forms, Vendor Consent for Name Brand Use, and electronic catalogs or pricelists in Excel or searchable PDF format—paper catalogs and scanned documents are not acceptable. The contract is not a standard federal contract and does not incorporate FAR Part 52 clauses; instead, it relies on custom provisions covering waivers, parol evidence, non-appropriations, remedies, signatures, and right of setoff, all of which are binding and non-negotiable. The contract scope requires vendors to furnish goods and services strictly as described in their proposals, excluding professional engineering services, with all items needing to conform to applicable federal, state, and local laws including Davis-Bacon, Copeland, and OSHA standards. Delivery must occur within ten business days of purchase order receipt, with FOB Destination terms meaning the vendor bears all freight and risk until actual receipt and acceptance at the Cooperative member’s site. Pricing must be firm at award, with price updates permitted only every 180 days and no price gouging allowed. Evaluation for award is based on a trade-off analysis weighted toward price competitiveness at 45 points, followed by past performance, reputation, financial and technical resources, capability to service cooperative members, and other relevant factors; the lowest price technically acceptable approach is not used. The contract has an estimated value of $482,391 and includes two possible one-year renewals, though option quantities and pricing are unspecified. Vendors must comply with additional obligations such as background checks, insurance, performance bonds, and local permitting under member-specific agreements. Invoicing must be submitted in duplicate to both the Cooperative member and the Cooperative Administrator, and payments are contingent on the availability of appropriated funds under the Non-Appropriations Clause. Acceptance occurs at the delivery location with a requirement for a minimum 90