United States Army Reserve Command (Microfiche)

The United States Government Publishing Office (GPO) has issued an Invitation for Bid for the digitization of a large Microfiche collection belonging to the United States Army Reserve Command. The scope of work involves the pickup, digitization, and subsequent shredding of approximately 17 boxes containing roughly 51,000 cards, which represent an estimated 21,420,000 images. The contractor is required to deliver the completed product, consisting of grayscale PDF files with OCR and a CSV load file containing FADGI 3-star metadata, on two identical portable hard drives to Fort Bragg, North Carolina. All image processing must adhere to the FADGI Technical Guidelines for Digitizing Cultural Heritage Materials, Third Edition, ensuring 100% accuracy in capturing text, color, and grayscale values. The contract follows a lowest-offer award basis, with bidders required to provide pricing for microfiche digitization, shredding, and transportation. The performance period begins with a purchase order expected by October 1, 2026, requires all materials to be picked up by October 16, 2026, and mandates final delivery no later than September 30, 2027. Strict security protocols are in place, including the requirement for personnel to undergo Federal Tier 2 background investigations and the mandate to safeguard Controlled Unclassified Information (CUI) using a Federal accredited moderate boundary network and physical barriers. Additionally, the contractor must maintain the integrity and original order of the physical materials and store all digitized files and original boxes for at least six months following completion, pending written approval from the GPO.