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UPS Preventive Maintenance (PM) Services

Active
N0060426Q0006Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This solicitation, issued under FAR Part 12 as a 100% Small Business set-aside, seeks commercial preventive maintenance services for five specified APC Symmetra PX 40kva UPS units located at 53720 Horizon Drive, San Diego, CA. The requirement mandates bi-annual preventive maintenance in strict accordance with manufacturer service schedules, covering inspection, testing, and cleaning to prevent equipment failure, with services structured across a base year and four one-year option periods. Respondents must submit a firm-fixed price quotation that includes detailed pricing per CLIN for each year, monthly rate breakdowns, and clear demonstration of technical capability to perform all required services across all periods. Only vendors registered in SAM.gov and certified as small businesses under the $34 million threshold for NAICS code 811210 are eligible, and all quotations must include business size, CAGE code, point of contact, and payment terms. Quotes must be submitted via email to the designated Contract Specialist no later than 4 PM Hawaii Standard Time on July 20, 2026, with each submission not exceeding a 10 MB file size and no zip files accepted. Evaluation will prioritize technical acceptability—defined as meeting minimum requirements—and price reasonableness, with award going to the offeror presenting the best value, not necessarily the lowest price. Responsibility determinations will be made using SAM, PPIRS, SPRS, and FAPIIS data and may require additional information beyond the solicitation. No oral inquiries or late submissions will be accepted, and all questions must be submitted in writing by July 15, 2026. Payment will be processed through WAWF, and compliance with applicable FAR and DFARS clauses is required.

General Info

Small business set-aside for bi-annual UPS preventive maintenance in San Diego, firm-fixed price, technical and price evaluation.

Agency

Department Of Defense → Navsup Flt Logistics Ctr Pearl HarborView Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

CA, 92147, USA

Set-Aside

SBA

Documents

(2)

4.02.1.3+Att+2+Provison+%26+Cls.pdf

PDF

4.02.1.2+Att+1+Wge+Determ.pdf

PDF

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Timeline

1 update
PhaseSolicitation
Posted

Solicitation

Amendment 1

Contract was updated

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → Navsup Flt Logistics Ctr Pearl Harbor
Contacts1 person available
OfficePEARL HARBOR, HI, 96860-4549, USA
Organization / Agency
Department Of Defense → Navsup Flt Logistics Ctr Pearl Harbor
View Agency Profile
Office AddressPEARL HARBOR, HI, 96860-4549, USA
Contacts
KYLE QUINTAL
contact@example.gov
+1 (555) 000-0000

Full Description

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Amendment 1


This is a Request for Quote (RFQ) for commercial items/services using Simplified Procedures prepared in accordance with FAR 12 Acquisition of Commercial Products and Commercial Services as supplemented with the additional information included in this notice.  This RFQ SHALL be posted on SAM.gov as a 100% Small Business set-aside. The NAICS code is 811210 and the Small Business Standard is $34 Mil, Small Business Office concurs with the decision.



Solicitation Number N0060426Q0006 is issued as a request for quotation (RFQ).



DESCRIPTION: Preventive Maintenance (PM) Services; At a minimum, the PM shall include manufacturers required inspection, testing, cleaning, and other services necessary to reduce or eliminate premature equipment failure or downtime including Estimated Bi- Annual PM in accordance with the manufacture’s service schedule for five (5) UPS MODEL: APC Symmetra PX 40kva.



Equipment Covered. SERIAL NUMBERS:



  • QD1812140757
  • PD1432150159
  • ED0522001077
  • PD1607150035
  • PD1432150167


DURATION:


  • One (1) 12-months Base Period and four (4) 12-months Option Periods.
  • The Service is Bi- Annual


Performance start date will be upon award.



PRICE: Submit your own pricing structure. Please provide Commercial listed Pricing and Discount percentages.



Period of Performance:


One (1) 12-months Base Period


Four (4) 12-months Option Periods.



Place of Performance: 53720 Horizon Drive, San Diego, CA 92147-5087.



Contract Type: Firm-Fixed Price (FFP).



Payment Method: The method of payment will be Wide Area Work Flow (WAWF).



Evaluation:


Basis for Award & Evaluation Criteria:


The Government will award a contract resulting from this Request for Quotations (RFQ) to the responsible Quoter whose quotation represents the best value to the Government. Best value will be determined based on technical acceptability and price reasonableness.



The assessment considers both price and nonprice factors in accordance with FAR 12.2039(a)(1) technical.


While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors.



Quoters are advised that the quotation meeting the RFQ requirements with the lowest price may not be selected for award if award to a higher priced Quoter is determined to be more advantageous to the Government. However, the perceived benefits of the higher priced quotation must merit the additional price.



Basis for Award


Evaluation Criteria:


Contract award based on technical acceptability, price reasonableness, and responsibility determination in accordance with FAR 12.203 Evaluation and 12.201-2 Other procedures.



To be considered technically acceptable, the Quoter must provide a quote with all requested services for the base year and all options.



Technical Acceptability will be rated on an acceptable or unacceptable basis using the ratings in the table below.


Technical Acceptable/Unacceptable Ratings:


Adjectival Rating Description:


Acceptable Offer: Clearly meets the minimum technical requirements of the solicitation.


Unacceptable Offer: Does not clearly meet the minimum technical requirements of the solicitation.


Price: Quote shall include the Amount as well as the Price for CLINs 0001 through CLIN 4001 along with a breakdown of prices per service.


                                        Bi-Annual Preventative Maintenance


CLINs    Service Price     Yearly Amount



0001


1001


2001


3001


4001


System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.



All quotes shall include price(s), a point of contact, name and phone number, business size.  Each response must clearly indicate the capability of the quoter to meet all specifications and requirements. 



Responsibility Determination: To be eligible for award of a purchase order hereunder, the Quoter must be determined by the Contracting Officer to be a responsible Quoter in accordance with FAR 9.1. The Government may utilize a combination of various Government database repositories used to determine that a contractor is responsible. Such sources include but are not limited to the following: System for Award Management (SAM), Past Performance Information Retrieval System (PPIRS), Supplier Performance Risk System (SPRS) and or the Federal Awardee Performance and Integrity Information System (FAPIIS). Furthermore, the Procuring Contracting Officer (PCO) may request additional information from the prospective Quoter that was NOT previously identified in the solicitation to satisfy the standards under FAR 9.104.



Questions: Questions shall be submitted to Kyle Quintal, Contract Specialist, by email to


kyle.p.quintal.civ@us.navy.mil by 11 AM (Hawaii Standard Time) on 15 July 2026.



Oral queries will NOT be accepted. Other methods of submitting questions will NOT be acknowledged or addressed. Since the submittal of questions may result in amendments to the RFQ, it is imperative that questions be submitted as soon as possible. All questions and answers will be submitted via an amendment to the original solicitation.



Quotes: This RFQ will close at 4 PM (Hawaii Standard Time) on 20 July 2026.



Quotes shall be received by email to Kyle Quintal, Contract Specialist, by email to


kyle.p.quintal.civ@us.navy.mil.



Oral communications are NOT acceptable in response to this notice.



All responsible sources may submit a quote by the RFQ close date shall be considered by the agency. All quotes shall include price(s), a point of contact, name and phone number, business size, CAGE code and payment terms. Quoters are advised that delays can be experienced with the Governments email system.



Additionally, the email system capacity for each email is 10 MB. Emails greater than 10 MB will not be delivered and, consequently, will not be considered. Therefore, quotations exceeding the size limit must be sent via multiple emails. Zip Files are not accepted. Quotes will not be accepted by facsimile. Each response must clearly indicate the capability of the Quoter to meet all specifications and requirements.



Late quotes will NOT be considered. Delivery delays that cause a quote to be late are NOT the responsibility of the government agency and such late quotes will not be accepted.



It is emphasized that this is RFQ is issued in accordance with the procedures of FAR Part 12 which are intended to streamline source selection and be minimally burdensome for both the Government and the Quoters interested in competing for this requirement.



Applicable FAR and DFARS clauses will apply to this RFQ and the resulting contract.



Attachments:


1. Attachment 1 Wage Determination


2. Attachment 2 Provision & Clauses

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