UPS Units and Parts

The Trinity River Authority of Texas is soliciting bids for its annual supply of UPS units and parts for the period from January 1, 2027, to December 31, 2027. The procurement includes 29 specific line items featuring equipment from brands such as APC, Eaton, GE, and Tripp-Lite. All pricing must be submitted electronically via ProcureWare by the deadline of September 30, 2026. Bids will be evaluated as a whole, by group, or on an item-by-item basis, with considerations for delivery, service record, and business classification. To remain responsive, bidders must maintain an error rate below 30% for unit and extension quotes and cannot mark more than 5% of the specified items as no bid. Successful bidders must provide all items as new and adhere to Delivered at Place Unloaded (DPU), Freight Prepaid terms. Non-emergency deliveries are required within 14 calendar days of an order, while emergency deliveries must be completed within 24 hours of a verbal request. Required documentation for submission includes the Texas Resident Bidder Certification, a Conflict of Interest Questionnaire, and a HUB Status Form, with a TGC 2270 certification required for bids exceeding 100,000 dollars. Additionally, the awarded vendor must provide insurance certificates from a carrier with an A.M. Best rating of A:VII or better within 10 days of the award notification. Payment is processed within 30 days of receiving the invoice or goods.