Urban Forestry Tree Inventory

The City of Austin’s Parks and Recreation Department is seeking qualified contractors to conduct a comprehensive tree inventory on developed parkland, with the data collected serving as a strategic management tool for its Urban Forestry unit. This solicitation, identified as RFP 8600 MLJ3012, is open for proposal submissions through the Austin Finance Online portal and closes on July 14, 2026. The work involves surveying up to 450,000 trees, with pricing structured in tiered ranges based on total tree count, though no unit or total contract value is specified in the documents. Proposals must be submitted electronically through the eResponse system and include three core components: a price offer, a technical offer, and completed offeror certifications. The evaluation process uses a best-value trade-off methodology, allocating the highest weight to technical factors including qualifications and experience, proposed methodology, and project management structure, each worth 20 points, while price accounts for only 10 points. Additional preference points of up to 10 each are available for small businesses and local businesses meeting specified criteria, reinforcing the City’s commitment to local economic development. Contractors must comply with a range of administrative, legal, and operational requirements, including adherence to the City of Austin Living Wage Ordinance, which mandates a minimum hourly rate of $22.05 for all personnel. Insurance policies must provide primary coverage with an A.M. Best rating of A- or better, and the City must be named as an additional insured. All records must be retained for at least three years post-contract completion, and subcontractors require prior written approval for engagement. Security protocols define data breaches as security incidents, requiring compliance with audit rights and record access provisions. Deliverables are to be submitted administratively at the City’s central procurement office, with final inspection and acceptance authority resting solely with the City. Invoices must be itemized, uniquely numbered, and sent to the designated financial services email. Performance will occur at various City-owned park locations, with contractors granted access as needed. Key points of contact include Marissa Jones for solicitation questions and Joshua Erickson for contract administration, while certifications covering small business status, local business affiliation, and minority- and women-owned business outreach must be completed by offerors, triggering specific reporting obligations if affirmed. No formal options, FOB terms, or packaging specifications are included, and the procurement is not subject to federal acquisition regulations, relying instead on the City’s internal standard terms and conditions