Urgent Blood Freezer Repair

Deadline for receipt of offers: 10:00 a.m. Japan Standard Time (JST), Wednesday, 5 August 2015. Contractor or their sub-contractor is required to have at least one of the following licenses: 1st Class Refrigeration and Air Condition Equipment Engineer?????????????????or 2nd Class Refrigeration and Air Conditioning Equipment Engineer ?????????????????for the written evidence that service personnel have been certified to work on refrigeration systems. Solicitation Number: FA5209-15-Q-1009 Notice Type: Combined Synopsis/Solicitation Synopsis: Added: July 22, 2015 9 a.m. RFQ - Urgent Blood Freezer Repair for 374 MDG at Yokota Air Base, Japan Requesting Agency: 374th MDSS/SGSME Bldg 4408, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan Purchasing Agency: 374th Contracting Squadron/LGCB Bldg 620, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 2. Submit written quotes in reference to Request for Quotation (RFQ) reference number FA5209-15-Q-1009. All prospective offerors must submit their written quotes the Required Information and required submittals with the license or the certificate stated on the paragraph 3.4.2. on the Statement of Work (SOW). Instruction to Offerors is described in the later part of this solicitation. Due to the overseas location of this solicitation, no set-aside will be used. 3. OBJECTIVE The Government contemplates award of a Firm-Fixed Contract (Purchase Order) resulting from this solicitation. North American Industrial Classification Standard (NAICS) code is 811219 (Medical and Surgical Equipment Repair and Maintenance Services). FSC is J065. 4. DESCRIPTION Blood Freezer Repair for 374 MDG at Yokota Air Base, Japan 5. Completion Due Date: 45 days ADC 6. Place of Performance: Building 4408 at Yokota Air Base, Japan 7. Inspection and Acceptance will be made by the Government at the following location: 374th MDSS/SGSME Bldg 4408, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan 8. FOB Destination of Performance: 374th MDSS/SGSME Building 4408 at Yokota Air Base 9. There is no set aside for this RFQ in accordance with FAR 19.000(a) as this contract will be full and open competition. The following contract clauses apply to this acquisition: THIS REQUEST DOES NOT COMMIT THE GOVERNMENT TO PAY ANY COSTS INCURRED IN PREPARATION OF YOUR SUBMISSION OR TO ISSUE AN ORDER FOR SUPPLIES AND SERVICES. CONTRACT CLAUSES BY REFERENCE 52.212-1 Instructions to Offerors -- Commercial Items (APR 2014) 52.212-4 Contract Terms and Conditions - Commercial Items (MAY 2015) 52.237-1 Site Visit (APR 1984) 252.225-7041 Correspondence in English (JUN 1997) 252.232.7003 Electronic Submission of Payment Requests (JUN 2012) 252.232-7006 Wide Area Workflow Payment Instructions (MAY 2013) 252.237-7010 Prohibition on Interrogation of Detainees By Contractor Personnel (JUN 2013) 10. Deadline for receipt of offers: 10:00 a.m. Japan Standard Time (JST), Wednesday, 5 August 2015. All questions must be submitted no later than 8:00 a.m. Japan Standard Time (JST), Thursday, 30 July 2015. Quotations may be acceptable via facsimile telegraph to 042-530-3319 or if dialing from outside Japan 011-81-42-530-3319, or sent via e-mail to takashi.uechi.1.jp@us.af.mil or yuki.watabe.jp@us.af.mil Email Submissions are preferred. Potential offerors are to provide a quotation for the purchase outlined in Statement of Work (Attachment 1, SOW for Thermo Fisher Scientific MBF-700 Freezer Repair, which is included as an attachment to this solicitation: - Quotations shall include a total price for the following schedule: CLIN 0001 - 1 LOT - Repair and Calibration of Thermo Fisher Scientific Blood Freezer, Model #MBF-700 - Prices shall be all inclusive (i.e., all materials, necessary replacement parts, transportations, labor, warranty, installation, setup, testing, operation instruments, overhead cost, etc.) 11. INSTRUCTION TO OFFERORS: *If offerors fail to submit the followings, offerors are considered as non-responsible and ineligible for contract award. (i) Company's complete mailing and remittance address. (ii) Offerors shall complete the registration to have their own access for System for Award Management (https://www.sam.gov/portal/SAM/). (iii) Quotations must be valid for a period of no less than 60 days. (iv) Quotations shall include all costs from start to the end performance (v) Quotations shall contain following items: (a) The copy of the license or the certificate stated on the paragraph 3.4.2. on the SOW (Attachment 1) (b) Price Schedule (Attachment 2) (c) Representations, Certifications, and Other Statements of Offerors or Quarters (Attachment 3) 12. EVALUATION--COMMERCIAL ITEMS This is a competitive solicitation for quotations utilizing Lowest Price Technically Acceptable (LPTA). Government will award a contract resulting from this solicitation to the responsible offeror whose offer confirming to the solicitation will be the most advantageous to the Government, price, and other factors considered. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process: 1. Price 2. Technical Acceptability: Technical Acceptability is achieved when at least one of any following licenses which are also stated on the SOW at the paragraph 3.4.2. are submitted with quotations: - 1st Class Refrigeration and Air Conditioning Equipment Engineer ????????????????? - 2nd Class Refrigeration and Air Conditioning Equipment Engineer ????????????????? (i) Initially, offers shall be ranked according to evaluated prices. The price evaluation will document for the offers evaluated the completeness, and reasonableness of the proposed price. Incomplete or unreasonable offers shall be rejected and eliminated from further consideration. (ii) Next, the Government will evaluate the lowest offeror's technical information as referenced in paragraph 2 above. Technical Acceptability for all offerors will be rated as - acceptable" or "unacceptable" by the government. (iii) If the offeror with the lowest price meets the Government technical acceptability as defined in above paragraph 2, a contract will be awarded to the lowest offeror with technically acceptable capability. If the lowest offeror fails to meet the Government technical acceptable capability, the Government will then evaluate the next lower offeror in the same manner to determine if they meet the technical capability. This process will continue until an offeror is found to meet the Government technical acceptable capability in ascending order of the low price. There will be no point scores assigned, only "Acceptable" or "Unacceptable" ratings. Table 1, Technical Acceptability Ratings Rating Description Acceptable Quotation meets the requirements of the solicitation. Unacceptable Quotation does not meet the requirements of the solicitation. Note: Only those quotations determined to be technically "Acceptable," either initially or as a result of discussions, will be considered for award. (b) A written notice of award or acceptance of an offer, which will be mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) Additional Information Type: Other (Draft RFPs/RFIs, Responses to Questions, etc..) Contracting Office Address: 374th Contracting Squadron/LGCBB Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan Place of Delivery: 374th MDSS/SGSME Bldg 4408, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan Primary Point of Contact: UECHI, TAKASHI Contract Specialist takashi.uechi.1.jp@us.af.mil Phone: 042-552-3011 FAX: 042-553-7786 Secondary Point of Contact: WATABE, YUKI Contract Specialist yuki.watabe.jp@us.af.mil Phone: 042-552-3011 FAX: 042-553-7786 Contracting Officer: NICHOLAS L. RORIE, MSgt, USAF Contracting Officer nicholas.rorie@us.af.mil Phone: 042-551-6735 The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil Site Orientation: Site Orientation will be held at Yokota Air Base, from 1400 hrs (JST) on 28 July 2015 (Tuesday). Please submit your request to Mr. Uechi (takshi.uechi.1.jp@us.af.mil) or Mr. Watabe via email at (yuki.watabe.jp@us.af.mil) with following information by Close of Business 27 July 2015 (JST). 1) POC Name, 2) Company Name, 3) Cellar Phone Number 4) E-mail Address Attachments: Attachment 1: Statement of Work for Thermo Fisher Scientific MBF-700 Blood Freezer Repair Attachment 2: Price Schedule of Thermo Fisher Scientific MBF-700 Blood Freezer Repair Attachment 3: Offeror Representations and Certifications - Commercial Items