USBE - Wearable Panic Alert Devices

Issuing Procurement Unit: Utah State Board of Education UTAH STATE BOARD OF EDUCATION REQUEST FOR PROPOSALS SOLICITATION # USBE-CC26055-RFP WEARABLE PANIC ALERT DEVICES
This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Utah State Board of Education (USBE), is designed to provide interested Offerors with sufficient basic information to submit proposals. This RFP is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number: USBE is the issuing procurement unit and conducting procurement unit for this RFP (referred to as “USBE”). The reference number for this RFP is Solicitation # USBE-CC26055-RFP. This solicitation number must be referenced on all proposals, correspondence, and documentation submitted to USBE relating to this RFP. Purpose of this Solicitation: The purpose of this RFP is to enter into a contract with a qualified Offeror to provide wearable panic alert devices for public K–12 schools in accordance with Utah Code § 53G-8-805. Each lead teacher will be equipped with a device that communicates directly with the Public Safety Answering Point (PSAP). Contract Award: It is anticipated that this RFP may result in multiple contract awards to responsive and responsible vendor(s). The contracts resulting from this RFP will be for approximately three (3) years with the option of two (2) one-year renewals. However, USBE reserves the right to terminate the contract(s) at any time in accordance with the provisions set forth in the Utah State Board of Education Standard Terms and Conditions. Any contract(s) resulting from this RFP will be cooperative in nature so that any eligible users may purchase directly from the contract(s), in addition to USBE. Contract Budget: The maximum contract budget is $44,050,000.00 for three (3) years with a maximum amount of $17,000.00 per school to cover a device for at least every lead teacher. However, this is NOT a guaranteed total amount. Vendors must, in their responses, specify how they would use this budget to meet the Scope of Work and other requirements set forth herein. Vendors will be evaluated based on the overall perceived effectiveness of their proposed budget breakdown. Please see the Technical Evaluation Criteria document attached in the Buyer Attachments for further details. You are not required to expend the entire amount of funds when calculating your budget breakdown. Budget breakdowns exceeding these identified amounts will be considered non-responsive and ineligible for contract award. You must honor any submitted pricing for all LEAs who may wish to utilize the cooperative contracts and purchase directly from them; however, there is no guarantee that LEAs will utilize the cooperative contracts. Vendors must, in their responses, specify how much they would use this budget to meet the Scope of Work and other requirements set forth in the solicitation. Vendors will be evaluated based on the overall perceived effectiveness of their proposed budget breakdown. Please see the Technical Evaluation Criteria document attached for further details. Costs MUST be all-inclusive. If travel for meetings, trainings, or other engagements is required for you, you must arrange and pay for your own transportation, meals, and lodging. Travel time and travel expenses shall NOT be included in any invoice to USBE. While not scored, please provide a detailed budget breakdown of costs associated with an additional two (2) one-year renewal options. These renewal option years MAY be exercised at USBE’s discretion and subject to legislative appropriation. It is anticipated that the maximum budget for these renewal option years will remain steady per year; however, this is not a guaranteed amount as it may be subject to legislative appropriation. Additional Information: Offerors are prohibited from communications regarding this RFP with the USBE staff, evaluation committee members, or other associated individuals EXCEPT the USBE procurement officer overseeing this RFP. Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors. If applicable, Offerors may be required to submit product samples to assist the head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the RFP. Product samples must be furnished free of charge unless otherwise stated in the RFP, and if not destroyed by testing, will upon written request within any deadline stated in the RFP, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the RFP by the procurement unit. USBE reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably eligible of being selected for award, followed by an opportunity to make best and final offers pursuant to the Utah Procurement Code and applicable administrative rules, but proposals may be accepted without discussions. Proposal Content and Evaluation: The provisions of this RFP are not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to demonstrate Offeror's ability to provide USBE with a solution. Each proposal received shall be evaluated as outlined in this RFP, the Utah Procurement Code, and applicable administrative rules in the Utah Administrative Code. To be responsive and responsible Offerors must review and respond to the following sections of this RFP: Requested Information: The Requested Information section includes the prerequisites all Offerors must read and agree to in order to respond to this RFP. Files: The Files section includes the standard contractual terms and conditions applicable to this RFP, as well as other documents associated with this RFP. Questions: The Questions section contains questions to which Offerors must respond in order to submit a proposal. This section also includes the objective and subjective criteria that will be used to evaluate proposals, including mandatory minimum requirements and technical evaluation criteria. To determine which proposal provides the best value to USBE, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of the Utah Procurement Code and applicable administrative rules, using the criteria described in this RFP. Offerors must review each section carefully. After the evaluation and final scoring of proposals is completed, USBE shall award the contract as soon as practicable to the most responsive and responsible Offeror(s) eligible for award, subject to the Utah Procurement Code and applicable administrative rules, provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-709(2)(b) and applicable administrative rules.