USCGC DOLPHIN FUEL TANK CLEANING

USCGC DOLPHIN FUEL TANK CLEANING

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) Number 52000QR270000488 . This procurement will be processed in accordance with FAR Part 12.

The North American Industry Classification System (NAICS) is 336611. The small business size standard is 1300. This is a total small business set aside; all responsible small business sources may submit quotations that will be considered. This synopsis/solicitation is issued pursuant to FAR 13.106-1(b), and the resultant purchase order will be awarded on a firm-fixed price basis using simplified acquisition procedures in accordance with FAR 13.

THE UNITED STATED COAST GUARD SURFACE FORCE LOGISTICS CENTER REQUEST THE CONTRACTORS TO PROVIDE PRICING FOR THE FOLLOWING REQUIREMENT:

The U.S. Coast Guard Cutter Dolphin (WPB-87354) requires commercial providers to perform cleaning of both Fuel Service Tanks.

TANK TYPE

LOCATION

CAPACITY

Deisel Fuel

3-9-1-F

1450

Diesel Fuel

3-9-2-F

1450

A. REQUIREMENT:

USCGC DOLPHIN

FUEL TANK CLEANING AND INSPECTION

CONTENTS:

1. Introduction

2. References

3. Scope of Work

4. Period of Performance

5. Deliverables

6. Acceptance Criteria

7. Notes

1.0 INTRODUCTION

The U.S. Coast Guard Cutter Dolphin (WPB-87354) requires commercial providers to perform cleaning of both Fuel Service Tanks.

TANK TYPE

LOCATION

CAPACITY

Deisel Fuel

3-9-1-F

1450

Diesel Fuel

3-9-2-F

1450

2.0 REFERENCES

COAST GUARD DRAWINGS

• Coast Guard Drawing 87 WPB 111-001, Rev H, Shell Expansion
• Coast Guard Drawing 87 WPB 113-001, Rev G, Platform Plating & Framing
• Coast Guard Drawing 87 WPB 116-001, Rev -, Longitudinal Girders & BHD’s
• Coast Guard Drawing 87 WPB 122-001, Rev C, Watertight Bulkheads
• Coast Guard Drawing 87 WPB 601-001, Rev R, Outboard Profile & General Arrangements

COAST GUARD PUBLICATIONS

• Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2022, General Requirements.
• Surface Forces Logistics Center Standard Specification 0740 (SFLC Std Spec 0740), 2022, Welding and Allied Processes.

OTHER REFERENCES

• Society of Automotive Engineers (SAE) Aerospace Material Specification (AMS) C6183, 2019, Cork and Rubber Composition Sheet; for Aromatic Fuel and Oil Resistant Gaskets.
• Maintenance Procedure Card (MPC) B24101.D

3.0 SCOPE OF WORK

3.1 The work is to be accomplished through the following:

3.1.1 Travel to work site / ship location: 1500 15th St. Mobile, AL 36615

3.2 Operational Test, Initial: Prior to commencement of work, the Contractor must witness Coast Guard Personnel perform an initial operational test of the designated tank level indicator(s) (TLI’s).

3.3 Tank Content and Waste Disposal: The Contractor must remove a total of 1400 gallons of contaminated diesel fuel. The Contractor must dispose of residual tank contents and any cleaning fluids in compliance with all applicable Federal, state, and local laws, ordinances, and regulations. Document a complete chain of custody record of the removed tank contents and generated wastes, from the vessel to the point of final destination or delivery. Provide any documents to the Coast Guard Inspector (EPO) upon completion.

3.4 Tank Cleaning Requirements: The Contractor must remove tank access cover(s) and clean tank interior surfaces free of all foreign materials, such as residual fuel or water, sediment, sludge, rust, or biological growth, taking care not to damage the coating system (if applicable). Remove cleaning media and residues continuously during the washing process and dispose of wash water. Remove any residual wash media; and wipe up residual moisture with clean lint-free cloths. Ensure that the tank(s) remain open for at least 24 hours to ventilate and dry prior to inspection.

3.5 The Contractor shall conduct atmospheric testing by a competent person of the ship’s fuel service tanks, vestibule area, and any other spaces as deemed necessary by the Contractor.

3.6 The Contractor must furnish and install all protective measures and gear required for ventilation.

3.7 The Contractor must handle all interferences not limited to:

3.7.1 Fuel

3.7.2 Piping

3.7.3 Tank access cover

3.8 Plug Log: The Contractor must keep a written record of all plugs put in any tank’s vents or piping. A separate list must be kept for each tank being entered.

3.8.1 Ensure that all plugs are removed from each tank upon completion of work in the tank.

3.8.2 Ensure the Plug Log is available to the Coast Guard Inspector when performing their close-out inspection on each tank.

3.9 Visual Inspection: The Contractor in the presence of a Coast Guard Inspector (EPO) must accomplish the following tasks:

3.9.1 Visually inspect all tank interior surfaces, including, but not limited to bulkheads, floor and overhead plating, structural members, access cover surfaces, fasteners, and gasket seating surfaces.

3.9.2 Tank structural condition.

3.9.3 Inaccessible areas.

3.9.4 Condition of tank coating system, including measurements taken, percentage, location, and type of coating failure (if tank interior surfaces are coated).

3.9.5 Tank level indicator (TLI) and/or float switch condition, as applicable.

3.9.6 Sounding/vent tube and striker plate condition.

3.9.7 Suction and discharge piping condition.

3.9.8 Fastener material and condition (correct fastener material is stainless steel) and (government furnished equipment (GFE) by the Coast Guard).

3.9.9 EPO shall notify the Contract Officers Representative (COR) at PBPL Asset Management of satisfactory/unsatisfactory inspection results prior to closing the tank(s).

3.10 Tank Closing: The Contractor must accomplish the following after completion of all authorized services, repairs, and/or preservation procedures:

3.10.1 Ensure tank closure is accomplished in the presence of the Coast Guard Inspector (EPO). After a satisfactory inspection by the Coast Guard Inspector and completion of all authorized services/repairs, install tank access cover(s) using new gasket material conforming to AMS-C-6183.

3.10.2 Chase threads on studs/bolts to ensure even installation of the access covers. Renew any damaged or missing fasteners. All Nylock hex nuts must be renewed. Existing undamaged fasteners may be reused.

3.10.3 Torque access cover hardware hex bolt/nuts in star pattern using standard torque specifications for thread size and material make (Stainless Steel).

3.11 Operational test, post service/repairs: After completion of work, in the presence of the Coast Guard Inspector, the Contractor must thoroughly test and demonstrate the equipment listed below to be in satisfactory operating condition.

3.11.1 Designated tank TLIs.

3.11.2 Vent check valves.

4.0 PERIOD OF PERFORMANCE

4.1 The Contractor shall coordinate the work schedule with Coast Guard Cutter Dolphin. Once the Contractor is in receipt of final authorization and prepared to conduct services, the period of performance shall not exceed 05 days after contract award date. The requested work period is between; 15 November 2026 to 15 December 2026, or as soon as service provider availability will allow, with the requested date of completion no later than 15 December 2026.

5.0 DELIVERABLES

5.1 The Contractor shall provide all required equipment and labor costs.

5.2 The Coast Guard shall schedule a service date and be available to receive contracted service.

6.0 ACCEPTANCE CRITERIA

6.1 The government reserves the right to witness the contract service. The service provider shall keep the Coast Guard Inspector, the Engineer Petty Officer (EPO), MKC Colin Jones, fully informed of servicing plans so that the authorized representative, CG Inspector, may arrange to be present when work is being performed.

6.2 When the work is complete, the Contractor shall notify the unit’s EPO for final inspections.

7.0 QUALITY ASSURANCE

7.1 The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure that services are performed in accordance with the terms of this Statement of Work (SOW), and in accordance with manufacturer’s guidance and procedures. The QCP is the means which the vendor assures all work complies with the terms of the awarded contract. It identifies, prevents, and ensures non-occurrence of defective services.

8.0 CONTRACTING OFFICERS REPRESENTATIVE

8.1 The Contract Officer’s Representative (COR) at the U.S. Coast Guard Surface Forces Logistics Center shall be reached at the PBPL Asset Management Section One through the EPO.

9.0 NOTES

9.1 Government Furnished Equipment (GFE) provided by the Coast Guard:

9.1.1 Access Cover, (New) Gasket(s).

9.1.2 Access Cover, (New) Hardware (Stainless Steel - Nuts/Bolts/Washers/Lock-Washers) As Required.

9.2 Tank Content Restoration: The Coast Guard shall procure and refill all tanks at the conclusion of all work.

9.3 Operate and Test: The CG will operate and test installed mechanical equipment that draws fuel from the newly cleaned fuel tanks IAW operating procedures, ensuring air has been purged from fuel suction lines to maintain constant operation.

9.4 All Government Furnished Information and work products shall remain the property of the U.S. Coast Guard and shall not be released to any third party or published without prior approval.

Interested Vendors shall provide product/service details, Product Data Sheet, and cost breakdown IAW SOW for technical review.  Vendors shall provide a detailed cost breakdown to include all the specifications to be reviewed by a technical rep.

NOTE: The USCG/Government reserves the right to Award on an All or None Basis, i.e., the Government may issue a Purchase Order (PO) to the offeror that submits the lowest aggregate price, rather than issue a PO to each offeror based on the lowest quotation on each item.

As stated below, the provision at FAR 52.212-2- Evaluation-Commercial Products and Commercial Services-applies with the following addenda:

Award of a contract will be based on the following criteria: The purchase order will be awarded as a firm-fixed price contract using simplified acquisition procedures in accordance with FAR Part 13.

       1. Please provide any warranty information.
       2. Vendors MUST have an active registration in www.sam.gov

The USCG/Government intends to award a purchase order resulting from this synopsis/solicitation to the responsible contractor whose quote conforms to the solicitation and is most advantageous and the best value to the Government, price and other factors considered. The Government will utilize the simplified evaluation procedures outlined in FAR 13.106-2.

Please Note: Interested Offerors having the expertise as required are invited to submit a Firm Fixed Price quotation that will be considered by the agency. Quotations must be submitted on company letterhead stationery and must include the following information:

(1) Cost Breakdown

(2) Unit Cost

(3) Extended Price

(4) Total Price

(5) Payment Terms

(6) Discount offered for prompt payment

(7) Company Unique Entity ID (UEI) and Cage Code.
 

Quotes must be received no later than November 09, 2026 at 0900 A.M. Eastern Standard Time. Email quotes are acceptable and shall be sent to Tim Ford at: contact@example.gov and carbon copy Contracting Officer, CWO Sean Hoy at contact@example.gov.
 

Any questions or concerns regarding any aspect of the RFQ must be forwarded to Tim Ford at email address – contact@example.gov and carbon copy Contracting Officer, CWO Sean Hoy via email contact@example.gov.   

The following FAR Clauses and Provisions apply to this acquisition:

• FAR 52.204-7 – System for Award Management (Nov 2024). To facilitate payment, contractors shall be registered in SAM.gov with an active Unique Entity Identifier (UEI) prior to submitting a quotation. A UEI and SAM registration can be obtained via https://www.sam.gov.
• FAR 52.212-1 - Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)
• FAR 52.212-2 - Evaluation - Commercial Products and Commercial Services (Nov 2021) Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, past performance and quality.
• FAR 52.212-3 - Offeror Representations and Certifications - Commercial Products and Commercial Services (Oct 2025) to include Alt I (Feb 2024). Offeror shall complete annual representations and certification electronically via the System for Award Management (SAM) website accessed through https://www.sam.gov.
• FAR 52.212-4 - Contract Terms and Conditions - Commercial Products and Commercial Services (Nov 2023)
• FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (Mar 2026)
• FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998)

The following clauses, and others as directed by the Contracting Officer as applicable, shall apply to this awarded contract:

• FAR 52.219-6 - Notice of Total Small Business Set-Aside (Nov 2020) [Remove if unrestricted]
• FAR 52.219-28 - Post-Award Small Business Program Rerepresentation (Feb 2024)[Remove if unrestricted]
• FAR 52.222-3 - Convict Labor (Jun 2003)
• FAR 52.222-19 - Child Labor Cooperation with Authorities and Remedies (Mar 2026) (E.O.13126).
• FAR 52.222-35 - Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).
• FAR 52.222-36 - Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).
• FAR 52.222-37 - Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).
• FAR 52.222-50 - Combating Trafficking in Persons (Oct 2025) (22 U.S.C. chapter 78 and E.O. 13627).
• FAR 52.225-1 - Buy American Supplies (Oct 2022) (41 U.S.C. chapter 83).
  (51)
•  52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
• FAR 52.232-33 - Payment by Electronic Funds Transfer - Systems for Award Management (Oct 2018)
• FAR 52.233-3 - Protest After Award (Aug 1996)
• FAR 52.233-4 - Applicable Law for Breach of Contract Claim (Oct 2004)

NOTE: In addition to the listed clauses, please review the attached FAR Clause Matrix for all clauses applicable to this requirement.

*The above clauses are incorporated by reference, entire clause(s) available at https://acquisition.gov.

NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS:

This solicitation contains FAR Clause 52.204-7, System for Award Management and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a), prospective contractors shall complete electronic annual representations and certifications via SAM accessed through https://www.sam.gov. Please ensure completion prior to submitting a quotation. Paragraph (b) of FAR 52.204-8 applies.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Additional examples include 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services, and 52.213-4, Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services).