This Combined Synopsis/Solicitation opportunity from Department Of Agriculture was posted on September 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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USDA-FAS Reverse Trade Missions 2027

Closed

12314426Q0221Federal

Submission Closed09/17/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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SLED

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2027 Okinawa Vendor Symposium

Solicitation # OVS2027

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Event Planning & Conference ManagementThis subcontract opportunity for Event Planning and Conference Management supports the Massachusetts Executive Office of Aging and Independence by providing comprehensive logistics, hosting, and administration for statewide conferences. The selected provider will manage venue sourcing, registration, agendas, and speaker coordination for events serving 350 Councils on Aging, utilizing specialized event management software and audiovisual equipment. A Certified Meeting Professional designation is preferred to ensure the successful execution of these training events and conferences. The project is based in Boston and falls under NAICS code 561920. Interested parties must submit their responses by October 30, 2026, at 5:00 PM. This role is designed to support prime contractors in delivering high-quality professional gatherings that meet the specific needs of the Executive Office of Elder Affairs.

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2027 TEXAS WOMEN'S LEADERSHIP CONFERENCE AUDIO VISUAL SERVICES AND SUPPORT

Solicitation # 301-27-08828

The Office of the Governor of Texas, through the Governor’s Commission for Women, is soliciting proposals for comprehensive audio-visual equipment, technical services, and onsite personnel for the 2027 Texas Women’s Leadership Conference and Legislative Luncheon. The event is scheduled for February 2-3, 2027, at the JW Marriott Austin. The contract term for monthly service fees extends from the execution date through August 31, 2027. Proposals are due by November 16, 2026, and must be submitted as a printed response with a searchable PDF copy on a USB drive; email submissions are not accepted. The contract will be awarded based on best value, with past performance evaluated on a pass/fail basis. Selected vendors must provide an account manager and qualified staff, maintain an accounting system compliant with GAAP or IAS, and adhere to various state and federal regulations, including the Foreign Corrupt Practices Act, the Americans with Disabilities Act, and Texas cybersecurity training requirements. Payment is processed monthly in accordance with the Texas Prompt Payment Act, provided that deliverables meet the quality standards determined by the Office of the Governor. Required submission documents include a cost proposal, a HUB subcontracting plan, conflict of interest disclosures, and certifications regarding bidder status and anti-corruption compliance.

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IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

Solicitation # 1131PL27R0001

The U.S. Trade and Development Agency (USTDA) is establishing a multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract to secure a pool of qualified contractors for the planning and implementation of partnership-building activities. These activities include reverse trade missions, conferences, forums, workshops, and trainings, which may be conducted in person, virtually, or in a hybrid format both within the United States and overseas. The scope of work encompasses a full range of event management services, including project management, venue and vendor coordination, international travel logistics, participant recruitment, and post-event evaluation. The contract has a total ceiling of 100 million dollars, with a twelve-month base ordering period and four twelve-month option periods. This procurement is a partial small business set-aside under NAICS 561920, with the government intending to award up to 15 contracts, at least five of which are reserved for small businesses. Task orders are capped at 3 million dollars each, and individual contractors are limited to 5 million dollars in services per year. Pricing follows a firm-fixed-price model for nine core labor categories and a cost-reimbursable model for other direct costs. Awards are based on a best-value tradeoff, where technical expertise and relevant past performance are considered significantly more important than price. Contractors must adhere to strict quality control standards, including the mandatory human review and disclosure of any AI-generated content used in deliverables.

US Trade And Development Agency

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Event Planner / Summit CoordinatorThis subcontract opportunity with the City of Houston seeks an Event Planner and Summit Coordinator to plan and execute a partner summit for prime contractors involved in Health Department projects. The selected provider will be responsible for managing all venue logistics, coordinating materials, overseeing AV requirements, and managing the presentation of findings to stakeholders, culminating in a final meeting summary. Qualified candidates must hold a professional Certified Meeting Professional certification and demonstrate proficiency in event management software. The contract requires the delivery of a fully executed event and all associated summit materials. Interested parties should note the response deadline of October 30, 2026.

City of Houston

POSTED

5 days ago

DEADLINE

in 9 days

AI Contract Overview

Solicitation 12314426Q0221 is a request for quotations for convention planning services to support two USDA Foreign Agriculture Services reverse trade missions in 2027. The events include the Summer Fancy Food Show in New York and the Americas Food and Beverage Show in Miami. This acquisition is set aside for SBA Certified Women-Owned Small Businesses under NAICS code 561920. The overall period of performance is 15 months, with each specific event having a 12-month performance window following the contract award. The selected contractor must provide comprehensive support, including identifying export-ready U.S. companies, conducting outreach, and managing matchmaking between exhibitors and participants. Responsibilities also encompass logistics management for transportation, lodging, and interpretation, as well as identifying site visits and speakers. To qualify, contractors must demonstrate strong ties to agricultural stakeholders, a proven history of facilitating high-visibility international marketing events, and adequate staffing to execute the required tasks.

General Info

USDA seeks women-owned small businesses for 2027 convention planning and trade mission services.

Agency

Department Of Agriculture → Ocp-Pod-Acq-Mgmt-Branch-Ftc USDA

Contract Value

$499,500

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Miami, FL, USA

Set-Aside

NONE

Awardee

IMEX MANAGEMENT, INC.

Award Issued Date

09/25/2026, 12:00:00 AM UTC

Documents

FY 2026 Florida per diem rates (Miami and statewide)

wage-determination

High

FY 2026 New York Per Diem Rates - GSA

specifications

High

RFQ 12314426Q0221 Attachment 1 - Performance Work Statement

sow

High

RFQ 12314426Q0221 Attachment 5 Pricing Spreadsheet

rfq

High

RFQ 12314426Q0221 – FAS Reverse Trade Missions 2027

rfq

High

TMS Trade Missions and Shows Mobile Application Overview

other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 4

Combined Synopsis

Response DeadlineSep 17

Deadline has passed

Submission Closed

09/17/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Agriculture → Ocp-Pod-Acq-Mgmt-Branch-Ftc USDA

Contacts1 person available

OfficeFORT COLLINS, CO, 80521, USA

Organization / AgencyDepartment Of Agriculture → Ocp-Pod-Acq-Mgmt-Branch-Ftc USDA

Office AddressFORT COLLINS, CO, 80521, USA

Contacts

Bill Walton

contact@example.gov

+1 (555) 000-0000

Full Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number 12314426Q0221 is issued as a Request for Quotation (RFQ) for convention planning services for USDA Foreign Agriculture Services reverse trade mission in Miami, Florida and New York, New York during the calendar year 2027.

This acquisition is set aside for SBA Certified Women-Owned Small Businesses (WOSB). The applicable North American Industry Classification Standard Code is 561920 – Convention and Trade Show Organizers. The small business size standard is $20M. All responsible sources may submit a quotation which will be considered by the agency.

Contractor shall provide support in the planning and implementation of activities associated with two USDA RTMs. The overall period of performance for this contract is a total of 15 months, and each event will have its own period of performance respectively. The specific period of performance will be identified in each event.

Event One: The Summer Fancy Food (SSF) Show will be held in New York, New York. The period of performance for this event is 12 months after contract award.

Event Two: The Americas Food and Beverage (ABF) Show will be held in Miami, Florida. The period of the performance for this event is 12 months after contract award.

The Contractor shall demonstrate: 1) strong ties with U.S.-based public and private sector agricultural and agribusiness stakeholders; 2) a resume reflecting a history of facilitating high visibility international and local marketing and promotional events; and 3) adequate staffing to accomplish the tasks set forth in this document. The Contractor shall demonstrate clear capabilities related to the following for each RTM:

Identification of export-ready U.S. companies exhibiting at the 2027 SFF Show and the AFB Show.
Outreach to U.S. businesses at the SFF Show and the AFB Show to educate them about FAS-sponsored RTM participants.
Matchmaking between U.S. exhibitors and RTM participants.
Logistics management (including ground transportation management, lodging, interpretation services, meeting/conference space, and daily morning small meeting room for only FAS and Contractor use.
Identification of relevant site visits and plenary session speakers.
Development of informational materials in multiple languages. See language below regarding utilization of cVent app.
Follow-on activities associated with the RTMs.
Monitoring and evaluation of the RTMs.