USDA Forest Service Eastern Region AE Short Selection List

The purpose of this announcement is to request updated and new Architect-Engineer (AE) qualification information for the USDA Forest Service Eastern Region, AE Short Selection List. WHAT IS THE SHORT SELECTION LIST USED FOR? The Forest Service utilizes the Short Selection List to award AE contracts, valued at less than the simplified acquisition threshold, in all states included within the Forest Service Eastern Region including the states of, Illinois, Indiana, Maine, Michigan, Minnesota, Missouri, New Hampshire, New York, Ohio, Pennsylvania, Vermont, West Virginia, and Wisconsin. Although the primary user of the list will be the Forest Service, any USDA office located in the Forest Service Eastern Region boundaries may use the list. The shortlist will contain all of the unexpired submissions from previous announcements and all qualified, interested AE firms that respond to this announcement. Examples of the types of work that may be awarded using the short selection list include: bridge and large culvert design, road and trail bridge inspections, culvert inspections, low volume road design, design of small warehouses and offices, historic preservation, rehabs to improve energy efficiency and safety concerns, energy audits and studies, design of repairs to small dams and impoundments, design of photovoltaic and other renewable energy systems, LEED consulting, design of HVAC systems, design of electrical systems and lighting, water and waste water system design, performance of sanitary inspections for water systems, safety inspections for bridges and dams, construction inspection, drafting services, surveying (construction and property), geotechnical investigation, and environmental (RCRA, CECRLA, CWA, etc.) investigations, reviews, inventories, audits and coordination of RCRA and other waste disposal. This list is not all-inclusive. WHAT IS THE SHORT SELECTION PROCESS? The Short Selection Process utilizes the procedures set forth in Federal Acquisition Regulation (FAR) Part 36.602-5. For AE projects with an estimated total fee under the simplified acquisition threshold (see FAR Part 2.101), agencies may use current data files for eligible AE firms to perform a technical review and evaluation in order to determine the 3 most highly qualified firms for the project. Discussions are then held with the 3 firms to determine the best qualified firm for that particular project. A price proposal will be requested from the highest technically rated firm. If a reasonable price cannot be negotiated, discussions will be held with the second best qualified firm, and so on. AE data files will be maintained by State and NAICS code. The AE's professional qualifications for satisfactory performance of the required services (FAR 36.602-1(a)(1) and the firm's geographic proximity and knowledge of the local area (FAR 36.602-1(a)(5)) as identified on the AE's SF330 and supplemental information, will be used for the first preliminary screening of firms when a large list of potential firms exist. All acquisitions utilizing the short selection list shall be set-aside for small business concerns unless requirements cannot be met by a small business and the Contracting Officer obtains a proper waiver. WHAT DOES MY FIRM NEED TO SUBMIT TO DETERMINE ELIGIBILITY AND RECEIVE CONSIDERATION FOR FUTURE AE PROJECTS? All information shall be submitted on a CD/DVD capable of being read utilizing Windows 7 and 10 operating systems. Information shall be stored on the CD/DVD as a single *.pdf file no larger than 15 MB in size. Hardcopy or emailed data will not be filed or considered. Only the first thirty (30) pages of your proposal will be considered and retained. The following information shall be submitted as part of the thirty (30) page limit: 1. A cover letter should precede your other data. The letter should outline the work your firm specializes in and include a brief description of your firm's capabilities specifically related to the project examples stated above. 2. A completed Attachment A - AE Submittal Cover Sheet. 3. SAM Entity Overview Print Out: (See attached one page sample). System for Award Management (SAM) registration is required for award of federal contracts. You must have an active registration in SAM to be considered for project work. Contractors may register for a DUNS number free of charge at http://fedgov.dnb.com/webform. Contractors may register in SAM free of charge at www.sam.gov. 4. SF330, Part 2 (Attachment B): The entire SF330 is posted for your reference (it includes instructions). SF330, Part 2 is the only required part that needs to be completed and included in your submission. 5. A separate list of the licensed professionals and the States of their licensing for each of the Function Codes identified in block 9 of the SF330, part 2. 6. Optional - Any other information you wish to provide to highlight your firm's capabilities relating to the project examples stated above. Submittals shall be brief and concise. Only the first thirty (30) pages of a firm's submittal will be evaluated and considered during the initial review. All submittal documents including the cover letter shall be included on the CD/DVD as a single PDF document. MAIL CD/DVD TO: USDA Forest Service - Eastern Region ATTN: Lance Blackwell 626 East Wisconsin Avenue Milwaukee, WI 53202 Submittals shall be received at the above address by 4:30 PM Central Time, on April 13, 2018. Submittals that don't contain the required documentation will be returned for revision. While we can add firms to this list at any time during the year, submitting your information by the due date gives your firm the greatest opportunity to be considered for projects. Questions related to this announcement shall be referred to Lance Blackwell at contact@example.gov or Melissa Johnson at contact@example.gov. A list of frequently asked questions is attached to this notice for your information. Firms already on the shortlist are encouraged to update their data annually by responding to this announcement with a complete file as described above; however, the Forest Service will retain previously submitted data for a period of three years. Data files that have not been updated in three years, will be removed from the database. (ie: qualifications submitted for 2016 will be removed in 2019 if no updates have been made). See attached list of current AE shortlist firms with their respective expiration date.