USPSC Evaluation and Reporting Coordinator - M/OAA/DCHA/DOFDA-08-1584

The purpose of this ammendment is to extend the deadline for applications. There are no other changes to the Solicitation. SOLICITATION NUMBER: M/OAA/DCHA/DOFDA-08-1584 ISSUANCE DATE: August 20, 2008 CLOSING DATE: October 28, 2008, 5:00 p.m. EDT DEADLINE EXTENDED SUBJECT: Solicitation for U.S. Personal Service Contractor for an Evaluation and Reporting Coordinator in Washington, DC. Ladies/Gentlemen: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as an Evaluation and Reporting Coordinator under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: - Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. - Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: contact@example.gov Facs'mile: +1 (555) 000-0000 or +1 (555) 000-0000 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Kelly Tobin or Brett Burkhart Telephone Number: +1 (555) 000-0000 or +1 (555) 000-0000 E-Mail Address: contact@example.gov Website: www.globalcorps.com Facs'mile: +1 (555) 000-0000 or +1 (555) 000-0000 Sincerely, Angela Fortune Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) 1. SOLICITATION NO.: M/OAA/DCHA/DOFDA-08-1584 2. ISSUANCE DATE: August 20, 2008 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: October 28, 2008 5:00 PM EDT DEADLINE EXTENDED 4. POSITION TITLE: Evaluation and Reporting Coordinator 5. MARKET VALUE: GS-13 ($82,961- $107,854 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. 6. PERIOD OF PERFORMANCE: Two years, renewable up to five years 7. PLACE OF PERFORMANCE: Washington, DC 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions under the management of the Office of the Director (OD). The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning, contracts and grants administration, and communication support for OFDA's Washington and field offices. The Disaster Response and Mitigation Division (DRM) is responsible for coordinating with other organizations for the provision of relief supplies and humanitarian assistance. DRM also devises, coordinates, and implements program strategies for a variety of natural and human caused disaster situations. DRM hires sector specialists to provide technical expertise in assessing the quality of disaster response. The Operations Division (OPS) develops and manages logistical, operational, and technical support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs). INTRODUCTION The Technical Assistance Group (TAG) is part of the Disaster Response and Mitigation Division (DRM) of the Office of U.S. Foreign Disaster Assistance (OFDA). One of the areas that the TAG is charged with is improving the effectiveness of OFDA's programs by strengthening OFDA's capacity to assess and evaluate the impact of programs. OFDA is a fast-paced office with frequently changing priorities. The incumbent will lead the development of OFDA's assessment and evaluation efforts. OBJECTIVE OFDA requires an Evaluation and Reporting Coordinator (E&R Coordinator) to lead and coordinate OFDA assessment and evaluation efforts, organize and participate in the Agency reporting requirements such as the Congressional Budget Justification, Operational Plan & Performance Report, Foreign Assistance Coordination and Tracking System (FACTS) data entry, fiscal year operating budgets, PART (Program Assessment Rating Tool), and Strategic Planning. In addition, the E&R Coordinator will analyze program effectiveness, share programmatic information with other offices, and serve in a significant capacity as a member of the OFDA Grants Working Group. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The Evaluation and Reporting Coordinator performs a variety of duties and must possess the ability to multi-task. Good organizational skills, attention to detail, and understanding systems, databases and associated authorities are required. The Evaluation and Reporting Coordinator will: Lead and Coordinate OFDA Assessment and Evaluation and Reporting Efforts - Serve as the OFDA technical expert in charge of assessment and evaluation activities; spearhead the development of OFDA assessment and evaluation systems and frameworks; keep OFDA staff informed of developments in the field of humanitarian assistance assessment and evaluation; and provide technical guidance on how these may be applied within the OFDA setting; - Work with the various TAG functional areas, OFDA teams, and additional resources to develop relevant and useful standardized assessment and evaluation tools. Also work with the various OFDA teams responsible for the technical (architecture, hardware, and software) components and maintenance of the assessment and evaluation frameworks developed; - Work with the various divisions within OFDA to better determine internal programmatic information needs for grant management and reporting purposes; - Coordinate with the TAG Information Management functional area and serve as the TAG's liaison with the teams providing help to OFDA's information management systems, proposing additions and refinements and ensuring programmatic data integrity; - Work closely within the TAG to ensure participation of and input from the various OFDA teams (especially those in the field) in the development, refinement, adoption, and maintenance of Agency reporting, assessment, and evaluation tools, mechanisms, and systems; - Assist partners in developing working systems that enhance partner reporting on assessments and evaluations, and linking these efforts to USAID and OFDA's established tracking and reporting systems to ensure compatibility; - In coordination with the Training Unit, develop and disseminate guidance and tools for use in assessment and evaluation. Help the Training Unit design and implement training for OFDA staff (both headquarters and field staff) on appropriate assessment, and evaluation practices and the proper use of the tools and reporting systems developed; Coordinate External OFDA Project Efforts - Serve as the OFDA technical expert in charge of external program and evaluation activities; identify and prioritize projects for external evaluation, contracts and follow up with external evaluators, coordinate with the relevant OFDA teams (especially the field), and collect and disseminate resulting and evaluation findings; - Lead OFDA's efforts to learn from the evaluation processes conducted and to adopt recommendations and key findings into OFDA processes and procedures; - Serve as the point of contact for all OFDA-related assessment, and/or evaluation efforts; Assess and Evaluate Data Management and Reporting - Within the confines of the OFDA operating environment and in collaboration with the appropriate OFDA teams, develop and manage data to be used for assessments, and maintain evaluation tools, calendars, forms, guidelines, procedures, results, outcomes, mechanisms, and all other useful information as necessary; Serve on the OFDA Grants Working Group - Serve in a significant capacity on the OFDA Grants Working Group. This includes working with teams to develop OFDA policy for grants and cooperative agreements; integrating assessments, evaluations, and reporting into actual award documents; and proposing revisions to the OFDA Grant Guidelines handbook as appropriate; - Assist the Training Unit in developing appropriate and timely training materials for use both internally, within OFDA, and externally, with our implementing partners; - Work closely with the TAG to examine, update, and maintain the technical components of the Guidelines, especially the sector-specific indicators; Analyze Program Effectiveness - Serve as OFDA's primary technical expert in assessing program effectiveness; - Analyze select grant reports and identify areas of concern to regional and country team members, TAG, and Senior Management Team; - Independently conduct formal or informal reviews to assess program accomplishments. Analyze program processes and impact, and make recommendations for effective changes; - Work with OFDA regional and technical teams to standardize humanitarian assistance indicators and to use appropriate indicators in reporting; - Work closely with the relevant OFDA teams to reach out to USAID offices and Missions to assist and coordinate with them in assessment and evaluation activities, as appropriate and/or necessary; Provide Support and Regular Input in TAG Functional Areas of Focus - Provide support, regular input, and coverage for other TAG team issues and functional areas as necessary; including strategic planning, contingency planning, preparedness, liaison and coordination, academic liaison, geospatial information systems, and information management; - Represent OFDA at meetings, and in the drafting of documents and undertaking of original research; Other Responsibilities - Backstop other TAG staff when necessary; - Serve on Disaster Assistance Response Teams (DARTs) which will require immediate (within 24 hours) deployment overseas for an extended period of time; - Serve as a member of the Washington-based Response Management Team (RMT), which coordinates administrative and logistics support to DARTs deployed in response to disasters. Duties on the RMT will vary; - Serve as DCHA/OFDA Duty Officer on a rotational basis. SUPERVISORY RELATIONSHIP: The Evaluation and Recording Coordinator will report directly to the TAG Leader or his/her designee. SUPERVISORY CONTROLS: The incumbent is expected to take initiative and act independently. The supervisor will provide administrative direction in terms of broadly defined goals and objectives. The incumbent will work with the supervisor to develop deadlines, projects, and work to be done. However, the incumbent is expected to use initiative, resourcefulness, and creativity in pursuing and attaining the goals and objectives set for the completion of her/his job expectations. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.) - Bachelor's degree with significant study in a pertinent field, (including but not limited to economics, international development or international relations), and seven (7) years of relevant professional and progressively responsible experience in humanitarian assistance, including on-the-ground field experience in needs assessment, evaluation, analysis, emergency relief program operations or post-emergency rehabilitation. OR - Master's degree with significant study in a pertinent field, (including but not limited to economics, international development or international relations), and five (5) years of relevant professional and progressively responsible experience in humanitarian assistance, including on-the-ground field experience in needs assessment, evaluation, analysis, emergency relief program operations or post-emergency rehabilitation. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) - Applicant is a U.S. Citizen; - Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted; - All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements. - Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; - Ability to obtain a SECRET level security clearance as provided by USAID; - Ability to obtain a Department of State medical; - Satisfactory verification of academic credentials. QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) QRF #1 Demonstrated program evaluation and program design experience in the field of humanitarian assistance and/ or disaster relief, preparedness, mitigation, disaster risk reduction and training; QRF #2 Knowledge of and experience in dealing with U.S. Government agencies (e.g. Department of State, Department of Defense, USAID missions, and Embassies), United Nations (UN), other international organizations, and non-governmental organizations in providing humanitarian assistance; QRF #3 Demonstrated experience assessing disaster responses and plans, and knowledge of reporting; QRF #4 Experience and knowledge of evaluating and reporting instruments similar to those such as, Operational Plan & Performance Report, FACTS data entry, Congressional Budget Justification (CBJ), Fiscal year operating budgets, PART (Program Assessment Rating Tool), Strategic Planning (OPS Plans); QRF #5 Excellent oral and written communication skills as demonstrated through the preparation of reports, briefings, and other communications. BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1 - 15 points QRF #2 - 15 points QRF #3 - 10 points QRF #4 - 5 points QRF #5 - 5 points Interview Performance - 30 points Satisfactory Professional Reference Checks - 20 points Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms, internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, at Federal offices, or at www.globalcorps.com). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment. 2. A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facs'mile: +1 (555) 000-0000 or +1 (555) 000-0000 Via email: contact@example.gov The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. NOTE: If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/citizen.portal 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0 . Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. - MEDICAL EVACUATION (MEDEVAC) SERVICES. (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled - Emergency and Irregular Travel and Transportation. In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).