Vactor Truck OEM Parts and Supplies with On-Site/Off-Site Services and Repairs

The City of Pasadena's Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking to establish a contractual relationship with a qualified vendor to supply replacement parts, supplies, and related items for Vactor trucks manufactured by Vactor Manufacturing Equipment Company. The contract aims to provide both off-site labor and repair services on an as-needed basis, supporting the maintenance and repair of these city-owned vehicles, which are currently serviced by a combination of city staff and third-party vendors. The procurement process involves a solicitation posted in July 2025, with a response deadline in early August 2025, and the contract size is estimated to range between $500,000 and $2,000,000. The selected vendor will be responsible for delivering parts and providing repair services, ensuring timely maintenance to support city operations. The contractual framework is governed by detailed master labor and materials agreements, which specify terms related to labor, materials, equipment, project scope, and compliance with applicable laws such as California Prevailing Wage Law and the Pasadena Living Wage Ordinance. Bidders are required to submit comprehensive vendor forms, including declarations of non-collusion, licensing, and workforce utilization reports, to ensure adherence to equal opportunity and legal standards. These documents certify that bids are genuine, non-collusive, and compliant with city requirements. Overall, the contract is designed to facilitate reliable, compliant, and efficient maintenance support for Pasadena’s Vactor trucks, ensuring operational readiness and compliance with local procurement policies.