Valve Box Frames & Cleanout Box w/ Covers

The City of Topeka is seeking to establish a contractual agreement with a qualified vendor to supply Valve Box Frames and Cleanout Box Frames with Covers, manufactured by EJ Company. The procurement aims to secure new, unused, and undamaged equipment, properly packaged to withstand shipping and handling stresses. The contract, with a value ranging from $50,000 to $150,000, will be awarded through a competitive bid process, with responses due by October 21, 2025. The scope includes detailed specifications, technical drawings, and bid submission instructions, emphasizing the importance of compliance with technical standards such as those outlined for EJ Group's valve box components, including material and coating requirements. The contract duration is initially one year, with options to extend up to three additional years, and pricing is to be FOB destination, with provisions for annual adjustments capped at 5%, based on economic indices. Bidders are required to submit their responses using an Excel bid form that details unit prices and quantities for the specified items, with clear instructions for completing and uploading the form. The technical specifications, including drawings and material standards, highlight the importance of quality and adherence to industry standards, ensuring the equipment's durability and proper functionality within the Water Division's infrastructure. The procurement process is managed by the City of Topeka’s Division of Procurement & Grants Management, with a designated point of contact available for inquiries. The solicitation aims to ensure the City receives reliable, high-quality valve and cleanout frames that meet technical and logistical requirements for ongoing water system maintenance and upgrades.