VARIOUS KITCHEN EQUIPMENT FOR PINE RIDGE IHS HOSPITAL

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VI 11 of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

B.           The Great Plains Area Indian Health Service (IHS) Pine Ridge IHS Hospital intends to award a Firm-Fixed Price, Commercial Item, Purchase Order in response to Request for Quote (RFQ) 75H70626Q00152.

C.           This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 01/03/2025. The attached Statement of Objectives (SOO) and Specification Sheet form part of this solicitation and contains the salient characteristics required for technical acceptability.

D.           This RFQ is issued as 100% Indian Small Business Economic Enterprise (ISBEE) set-aside, and the associated NAICS Code is 333241, Food Product Machinery Manufacturing, which has a small business size standard of 500 employees.

E.           The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.                                          

F.            To provide various Kitchen Equipment for the IHS Pine Ridge Service Unit, Dietary Department, Pine Ridge, South Dakota, 57770.  This requirement is issued on a Brand Name or Equal basis. Any brand names and model numbers listed in the Specification Sheet/Request for Quote (RFQ) are for reference only to describe the level of quality, performance, and features required. Equivalent products will be accepted if they meet or exceed all salient characteristics. Salient characteristics for each item are provided with the Specification Sheet and will be used for technical acceptability.

G. The period of performance will be date of award plus ninety (90) days.

H.           FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Deviation Date).

I.             Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1-            Solicitation number 75H70626Q00152.

2.           Closing Date: August 8th, 2026 at 9:00 am MST.

3.           Name, address and telephone number of company and email address of contact person.

4.           Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.

5.           Terms of any express warranty.

6.           Price and any discount terms.

7.           "Remit to" address, if different than mailing address.

8.           Acknowledgment of Solicitation Amendments (if any issued)

9.           Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

10.        A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

H.           FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)- See attachment; in by reference.

I.             Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

J.           FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Deviation Date) Award will be made to the offeror whose quote is technically acceptable and offers the lowest total evaluated price. Award will be made on an “all on none” basis to the lowest responsive and responsible offeror. The Government will evaluate proposals solely on the factors and criteria stated in this solicitation. No other factors will be considered.

The following factors will be used to evaluate quotes submitted in response to this solicitation. Award will be made using the Lowest Price Technically Acceptable (LPTA) process.

Factor 1: Technical Acceptability (Pass/Fail)

The Government will evaluate quotes on a pass/fail basis to determine whether the offeror demonstrates the ability to meet all requirements of the solicitation.

To be considered technically acceptable, the offeror must:

• Provide equipment that meets or exceeds all salient characteristics identified in the Specification Sheet. Brand names listed are for reference only.
• Offered products must meet or exceed the salient characteristics identified in the Specification Sheet including dimensions, capacity, electrical requirements, and performance features as listed.
• Ensure compatibility with existing facility infrastructure (electrical, plumbing, and space constraints)
• Include all required components and accessories necessary for full operation
• Offerors must submit product literature demonstrating how the offered item meets or exceeds the salient characteristics.

Technical acceptability will be determined based on the information submitted in the quote, including product literature and specifications.

Failure to meet any required specification may result in the quote being determined technically unacceptable.

Factor 2: Price

Price will be evaluated for fairness and reasonableness.

The Government will evaluate the total quoted price and may compare pricing among offerors with available market research to determine price reasonableness.

Factor 3: Past Performance (Pass/Fail)

The Government may consider relevant past performance information, if available, to assess the offeror’s ability to successfully deliver similar equipment. Lack of past performance will not be evaluated as negative

Basis for Award

Award will be made to the responsible offeror whose quote is determined to be technically acceptable and offers the lowest evaluated price.

No tradeoffs will be performed. Quotes must first meet the technical acceptability requirements to be considered for award.

Note: A price that is found to be either unreasonable high or unrealistically low in relation to the proposed items may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall proposal being considered unacceptable.

Offers will be accepted electronically, Submit via e-mail to the following:

mary.sarenana@ihs.gov

Any questions, please submit by July 24, 2026 by 12:00 pm MST.

Contractors must obtain a Unique Entity ID (UEI) number and Taxpayer Identifying number (TIN); and be registered with www.sam.gov.

Quote must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.

Quotation must set forth full, accurate and complete information as required by the Request for Quotation (RFQ) and be returned no later than the date referenced in Paragraph #I-2. All required information must be submitted in order to be considered responsive and eligible for award.

No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the duration of the contract.

Contractor must be registered with the System for Award Management (SAM) at www.sam.gov

Invoice Processing Platform (IPP)

In compliance with the Office of Management and Budget (0MB) M-15-19 memorandum "Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing" directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury's Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipo.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.