VCCS 2025-2026 Small Purchase Procurement for AE Services

The Virginia Community College System (VCCS) issued a Request for Qualifications (RFQ) titled "VCCS 2025-2026 Small Purchase Procurement for AE Services" to solicit Statements of Qualifications (SOQs) from architectural and engineering (A/E) firms interested in providing professional services on small projects with fees under $80,000. These services include investigations, feasibility studies, design, contract document preparation, code compliance assessments, and related expertise primarily across 40 community college campuses throughout Virginia. The RFQ was posted on November 14, 2025, with a submission deadline of November 30, 2026, enabling a one-year period during which the Agency may retain qualified firms for smaller scope task orders as needs arise. The intent is to enhance procurement efficiency by minimizing the need for individual project-specific solicitations, thereby reducing time and cost burdens while promoting timely delivery of needed services. Proposers must complete and submit mandatory forms AE-1 through AE-6, which encompass essential data, certifications, and qualifications, in both a manually signed original and electronic PDF format. Compliance with VCCS’s Construction and Professional Services Manual, specifically the incorporated A/E Manual, is required, which governs work procedures, documentation standards, and small business participation policies. The solicitation strongly encourages involvement from small, women-owned, minority-owned, and micro-business enterprises, guided by Executive Order 35 (2019) and linked small business set-asides. Registration in the state procurement portal eVA is mandatory for all offerors. Evaluation of qualifications will focus on experience, expertise, and geographic proximity, aligning with qualifications-based selection practices; price is a secondary consideration capped at $80,000 per individual task order. Contract administration, including payments and transaction fees for individual task orders, is facilitated through eVA. Performance will occur on-site at various Virginia community college locations, with acceptance governed by compliance with the A/E Manual requirements and submission of detailed deliverables such as feasibility studies, drawings, and reports. The contract structure is akin to an indefinite delivery vehicle that does not include fixed line items or guaranteed minimums but allows multiple purchase orders within the one-year term. Overall, this procurement streamlines the engagement of professional A/E services for smaller-scale projects while fostering broad supplier participation and adhering to state regulatory frameworks.