Vehicle Booting System

Texas A&M University – Central Texas is seeking a comprehensive smart booting system to manage scofflaw vehicles through a Master Order solicitation numbered TAMU-ITB-26-5039, with proposals due by July 11, 2026. The contract requires a complete, turnkey solution including self-release immobilization devices with smart capabilities and a web-based software platform to manage the lifecycle of the boots, track booted vehicles, and facilitate collection of violation and boot fees. The system must be delivered and installed at College Station, Texas, with all deliveries subject to F.O.B. Destination, Freight Prepaid and Allowed terms, and the vendor is strictly responsible for all shipping, handling, and fuel surcharge costs, which are prohibited from being passed on. Packaging materials must be removed and disposed of off-campus, and the use of Texas A&M dumpsters is expressly forbidden. The initial term begins September 1, 2026, for one year, with automatic one-year renewals up to a maximum five-year term. All pricing must remain firm for the duration of the agreement, and unit pricing will govern in the event of calculation errors. Vendors must comply with stringent insurance requirements, including automobile liability coverage of at least $1,000,000 per accident (or $5,000,000 for bus charter companies), general liability with a financial strength rating of A- or better and VII or better per A.M. Best, and a waiver of subrogation in favor of the Texas A&M Board of Regents. Evidence of insurance must be submitted via a Texas Department of Insurance approved certificate emailed to insurecert@tamu.edu at least ten days before work begins, with mandatory notice of any cancellation or material change. The vendor will be held strictly liable for any damage to Texas A&M property during installation or performance. Installation must occur Monday through Friday, 8:00 a.m. to 5:00 p.m. CST, excluding university holidays, with at least one English-speaking employee on-site and all personnel appropriately dressed. A minimum one-year warranty is required for all equipment, and bidders must provide three relevant references from the past two years. Payment is Net 30 upon receipt and acceptance of the goods and services with an uncontested invoice, and no additional charges may be applied without a formal written Change Order. The estimated annual contract value is $25,000, and award will be made based on best value criteria