Vehicle Upfitting Equipment, Accessories, Parts and Services

The contract involves the Washington Suburban Sanitation Commission's Fleet Services Division seeking to acquire a broad range of newly manufactured vehicles and equipment across all weight classes, including vans, plow trucks, utility trucks, specialized medium-duty trucks, Ford models, police and emergency vehicles, jet trucks, and vac trucks. These vehicles may require customized upfits to meet operational, safety, and efficiency standards. The procurement aims to secure services and parts for vehicle upfitting, accessories, and related services, with a total estimated value of $4 million, structured as a one-year base with four optional renewal years. The solicitation emphasizes strict qualification criteria, including dealer authorization, five years of business experience, and DMV-area location, with responses due by December 11, 2025, via WSSC's eProcurement portal. The contract stipulates comprehensive requirements for delivery, inspection, and acceptance at designated WSSC facilities in Maryland, with all shipments needing detailed packing lists and proper packaging to prevent damage. Delivery is F.O.B. destination, and equipment must conform to specifications, be free from defects, and include necessary manuals, warranties, and registration documentation. The evaluation process prioritizes minimum qualifications, responsiveness, and responsibility, with awards made to the lowest-priced, technically acceptable bidder. Security clearances are mandated for personnel accessing plans and drawings, and background investigations are required for all workers. The contract contains special provisions for security, nondiscrimination, and OCI mitigation, with options for a 90-day contract extension. Payment will be processed via ACH or WSSC's procurement credit card, and proposals must adhere to specified formatting and submission procedures through the portal. Overall, the contract emphasizes compliance with local, state, and federal standards, rigorous qualification and security protocols, and detailed logistical and administrative requirements to ensure the delivery of fully compliant, operational vehicles and equipment tailored to WSSC’s needs.