VENDING MACHINE SERVICES

Ector County, Texas, is soliciting proposals under solicitation 2026-RFP-129 for a qualified vendor to furnish, install, stock, maintain, and service vending machines at various county facilities, including the Law Enforcement Center and Juvenile Probation. The selected vendor will provide all necessary labor, equipment, and materials at no cost to the county. The contract features an initial term of two years with the option to renew for up to three additional one-year terms. Proposals are due by September 24, 2026, and can be submitted electronically via OpenGov or as sealed hard copies to the Ector County Purchasing Department in Odessa, Texas. The evaluation process is weighted based on pricing and commissions (30%), equipment quality and technology (25%), ability to meet specifications (20%), experience and references (15%), and product selection (10%). Awarded vendors must provide modern, energy-efficient, ADA-compliant machines with secure EMV payment systems. Performance requirements include weekly servicing, acknowledgment of service calls within three business hours, on-site response within 24 hours, and completion of repairs within five business days. Payments to the county must be submitted to the County Auditor's Office and accompanied by a computer printout of all sales. Vendors must also comply with Texas Local Government Code regarding conflict of interest questionnaires and various state certifications, including House Bill 89 and Senate Bills 13, 19, and 252.