Venue Decoration Services for the USA Independence Day 250th Anniversary Celebration - U.S. Embassy Panama

The U.S. Embassy Panama is soliciting venue decoration services for the USA Independence Day 250th Anniversary Celebration to be held on July 2, 2026, at the Biomuseo in Panama City, Panama. The requirement is issued as a Request for Quotation under solicitation number 19PM0726Q0009, with responses due by 10:00 a.m. local time on May 11, 2026. The contract will be awarded on a Lowest Price Technically Acceptable basis to a responsible offeror whose proposal meets all technical requirements outlined in the Statement of Work. The scope of work encompasses full event decoration, including tents, portable restrooms, lighting and electrical systems, furniture, bar and catering station décor, red carpets, fireworks, and climate-controlled systems, with all materials and labor required for setup, operation, and post-event site restoration. All deliverables must align with visual references and layout plans provided in attachments, and the contractor must ensure the venue is returned to its original condition by 11:59 p.m. on July 3, 2026. Contractors must submit proposals electronically, with each file not exceeding 30 MB, and must include a completed SF-1449, proof of Unique Entity Identifier and CAGE code, evidence of business establishment in Panama, detailed floor plans, technical renderings, past performance examples, and AI disclosure documentation. A mandatory site visit is scheduled for April 27, 2026, at the Biomuseo, and attendance must be confirmed by April 24, 2026. The contractor must designate a local point of contact residing in Panama who is fluent in English and Spanish, and must submit full identification details for all personnel and vehicles within five days of award, complying with personal identity verification requirements. The contractor is responsible for securing all Panamanian permits and licenses and must adhere to local laws, Embassy security protocols, and the observance of Panamanian holidays. All services are delivered FOB destination, with government acceptance occurring on-site, and invoice submission must follow instructions in the contract form, though payment details and accounting codes remain unspecified. No option periods are stated, but incorporation by reference clauses and deviations in FAR provisions such as System for Award Management, electronic funds transfer, and AI use disclosure apply, and non-compliance with any representations—particularly regarding prohibited equipment or sanctions—requires immediate reporting.