Vide Teleconference Equipment and Install

This is a combined synopsis/solicitation for items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Reference number F2YT019181AC01 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-33. This solicitation is set aside for small business; the associated NAICS code is 334290 and small business size standard is 750 employees. CLIN 0001- Polycom VSX7000S, P/N 2200-22650-001 (2ea); CLIN 0002 - Polycom Module for Serial Connectivity, P/N 2215-21359-201 (2ea); CLIN 0003 - Polycom RS 530 Y Cable, P/N 2457-21263-001 (2ea); CLIN 0004 - One year warranty for VSX7000S (2ea); CLIN 0005 - Samsung 520DX LCD Monitor (2ea); CLIN 0006 - VSX MPPlus Multipoint for VSX7000S (1ea); CLIN 0007 - Polycom VSX People + Content (2ea); CLIN 0008 - Installation for 1Weather Squadron (1ea); CLIN 0009 - Installation for 5 Air Support Operatons Squadron (1ea); CLIN 0010 - Install Sound Masking afor 1 Weather Squadron room (1ea). THE COMPLETE STATEMENT OF WORK IS INCLUDED IN THIS COMBINED SYNOPSIS/SOLICITATION VIA ATTACHMENT. DRAWINGS OF THE ROOMS WHERE INSTALLATION WILL TAKE PLACE IS INCLUDED VIA ATTACHMENT. This requirement is for "brand name or equal" products. A site visit for this requirement will be held on 12 August 2009 at 10:00 AM on Fort Lewis, WA. Vendors planning to attend this site visit must contact Vergel Dancel no later than 4:00PM , 11 August 2009. Vendors must be actively registered in the Central Contractor Registration (CCR); the website is http://www.ccr.gov. Lack of registration in CCR will make an offeror ineligible for award. Contact CCR at 1-888-352-9333, however, a Duns number must be known prior to registration. Call Dun and Bradstreet at 1-888-546-0024 to verify or apply for a Duns number. The following clauses are included by reference: FAR 52.204-7 Central Contractor Registration, FAR 52.211-6 Brand Name or Equal,FAR 52.212-1 Instructions to Offerors Commercial Items, FAR52.212-2 Evaluation-Commercial Items, Evaluation criteria to be included in paragraph (a) of that provision - "Lowest offer meeting specifications and delivery requirements", FAR 52.212-3 Offeror Representations and Certifications - Offerors are to include a completed copy of this clause unless offeror is loaded in ORCA , FAR 52.212-4 Contract Terms and Conditions, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Execute Orders Commercial Items (Sep 2008)(DEVIATION), FAR 52.219-28 Post-Award Small Business Program Rerepresentation, FAR 52.222-3 Convict Labor, 52.222-19 Child Labor-Cooperation with Authorities and Remedies, FAR 52.222-21 Prohibition of Segregated Facilities, FAR 52.222-25 Affirmative Action Compliance, FAR 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers With Disabilities, 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.225-1 Buy American Act-Supplies, FAR 52.225-3 Buy American Act -Free Trade Agreements - Israeli Trade Act Alternate I, FAR 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration, FAR 52.233-3 Protest After Award, DFAR 252.204-7004 Alternate A, Central Contractor Registration, 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports, AFFAR 5352.242-9000 Access to Air Force Installations. The following clauses are included by full text: 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil (End of Clause) 52.252-6 Authorized Deviations in Clauses a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 2002) (LOCAL) AFFARS 5352.242-9000 (a) The contractor shall obtain base identification and vehicle passes for all contractor/subcontractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Every person (contractor/subcontractor) must obtain a pass, long term or short term, (AF Form 75) to gain entry to base. Short- term passes (24 hours or less) may be obtained at the Main Gate Visitors Center. All passes for longer than 24 hours are issued at Pass and Registration, Building 100, Suite 1001. Duty hours are Monday- Friday 0730 - 1600 hours . Large vehicles (pickup trucks or larger) that carry tools, toolboxes, equipment, supplies, etc. shall use the Commercial Gate (South Gate) for base access. Passenger type vehicles including minivans and pickup trucks that do not carry tools, toolboxes, supplies, and equipment, etc. shall use the Main Gate for base access. All contractor/subcontractor employees shall exit via the Main Gate. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. Contractors/subcontractors will not have access to base facilities other than work location, except for on-base eating facilities. Contract work hours will be as stated in the Statement of Work. Contractors/subcontractors will not have access to the base on nights and weekends unless the contract requires work to be done at those times. Any vehicle entering the base is subject to inspection at any time. Refusal may result in the individual being temporarily or permanently barred from the base. (b) All contractors/subcontractors are subject to criminal background checks prior to being allowed on base to work. Contractors/subcontractors will not be issued passes prior to submitting to background checks and being cleared by Security Forces Squadron (approximately a two week period). Contractors/subcontractors may be barred from base at the Installation Commander's discretion based on unfavorable information resulting from background checks. The contractor shall submit a written request to the contracting officer electronically in Excel format using the sample listed in Section J. A statement that all personal information will be handled in the manner required by the Privacy Act of 1974 shall be included on the form. The request shall include the following information for each contractor/subcontractor employee: Full name, date of birth, driver's license number including state of issuance, contract number/solicitation number, expiration date, and Contracting Office point of contact/telephone number. The contracting officer will endorse the request and forward it to the Security Forces Pass and Registration Office for processing. When reporting to the pass and registration office, the authorized contractor individual(s) shall provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Contractors/subcontractors will not be allowed to escort any contractor/subcontractor employees onto the base. Personnel that are not United States citizens or are foreign nationals may be required to provide additional identification documents with the request for base access. Special authorization may be necessary, prolonging approval/disapproval. The Government reserves the right to deny access to anyone. Failure to allow a contractor/subcontractor employee on base does not constitute justification for a time extension or request for equitable adjustment. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned contractor/subcontractor personnel. If contractor/subcontractor employees are added after initiation of work, the base entry list, in its entirety, indicating additions/deletions, shall be resubmitted not later than seven (7) days prior to the individual(s) starting work on McChord AFB. (d) The contractor shall also be responsible for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. Contractors must return passes if an individual is no longer part of the contract (finished with portion of work, terminated from service, barred from base). Contractors must report lost passes. Contractors must report missing employees with passes. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with this requirement may result in withholding of final payment. (e) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable. (f) Contractor/subcontractor access may be limited or not allowed in higher Force Protection Conditions (FPCONS) or higher threat situations. In higher FPCONS, entry may be limited to only the Commercial Gate. Contractor POVS/unmarked contract vehicles may not be allowed in higher FPCONS. (g) If the contract states that contractors will be issued keys, they must report missing keys as soon as they are discovered to be missing. All keys issued to the contractor must be returned upon completion of the contract. Information concerning FAR clauses can be obtained at http//farsite.hill.af.mil. The date, time and request for quotes are due: 4:00 P.M. local time on 25 Aug 2009 to 62 CONS/LGCB, 100 Col Joe Jackson Blvd, Suite 2001, McChord AFB, WA 98438 via e-mail); POC SSgt Vergel Dancel, Contract Specialist, 253-982-9023 or vergel.dancel@mcchord.af.mil OR Lois Anderson, Contracting Officer, 253-982-1082 or lois.anderson@mcchord.af.mil.