VTC Renovation Project

Referance #: F3ST958337GC01 The Defense Information Technology Contracting Organization (DITCO), Contracting Division, HardwareSection (DITCO/PL8322), 2300 East Drive, Scott AFB IL 62225-5406, intends to issue a combined/synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This acquisition is for the purchase of a VTC Studio Renovation Project. Please see the attached Statement of Work and CLIN list for specfic tasks, expectations and deliverables. Period of performance is 2 months. Delivery is to USTRANSCOM at Scott AFB, IL. 62225. This requirement is not set-aside. Contract award cannot be made to any contractor not enrolled in the Department of Defense (DOD) Central Contractor Registration (CCR) program. The CCR website is http://www.ccr.gov. Vendors providing quotes must be authorized resellers of Sun. Only one award will be made for this requirement. You must provide pricing for all items in the request or your quote will not be accepted. A site survey is scheduled for April 21, 2009. You must contact me with your interest to participate. All quotes are due NLT 28 April 2009, 10am CST. Questions will be accepted until 22 Apr 2009, 3pm CST. Please contact Tara.Whitaker@disa.mil with questions. Evaluation of quotes will be conducted using Simplified Acquisition Procedures per FAR Part 13.106. The evaluation criterion is: TECHNICAL ACCEPTABLENESS(1) AND PRICE (2). PROVIDE THE FOLLOWING CONTRACTOR INFORMATION ON YOUR SUBMITTED QUOTE: 1. DUNS Number _________________________________________ 2. TIN Number ___________________________________________ 3. CAGE Code ___________________________________________ 4. Contractor Name ______________________________________________________ 5. Payment Terms (net 30) or Discount _____________________________________ 6. Delivery Date _________________________________________ 7. Business Size (i.e. small, women-owned, etc.)______________________________ 8. Point of Contact & Phone Number________________________________________ 9. Fax Number _____________________________________ 10. Email address___________________________________________________ 11. FOB (destination or origin)_______________________________________ PRICING FOR ALL LINE ITEMS IS REQUIRED. ITEM # DESCRIPTION QTY UNIT Request brand name or equal products from only original manufacturers or authorized resellers. 1 Projector - 5000 Lumens 1080p native (Mitsubishi Part No. FL7000U) With: - Qty 2 bulb (Mitsubishi Part No. VLT-XL6600LP) - short throw zoom lens (Mitsubishi Part No. OL-X500SZ) - mount (Chief Part No. RPA023) 3 Each 2 Table Pop-up (Extron Part No. HSA822MS) 2 Each 3 Sources With: -CODEC (Tandberg Maestro w/Precision HD Camera Part No. 115900) -1 yr customer core services (Tandberg Part No. 115900V31D) -Natural Presenter Package (Tandberg Part No. 113823NPP) - Multisite Option (Tandberg Part No. 113823MS) -2 Mbps ISDN/EXT 6 Mbps IP (Tandberg Part No. 1138563) -Tuner (Extron Part No. AVT 100N 60-647-01) -SVCR JVC Professional (JVC Part No. SR-V101US) -HD DVD/Blu-ray player (Denon Part No. DVD-3800BDCI) -DVD recorder (Toshiba Part No. D-R410) -Stereo Amplifier QSC (Stereo Amplifier Part No. CS302) 1 Each 4 Switching With: -Modular Fiber Optic Frame (Extron Matrix 6400 Part No. 60878-01) -QTY 2 Fiber Matrix I/O Board (Extron Part No. 70-649-01) -QTY 4 Fox 500 RX (Extron Part No. 60-859-21) -QTY 6 Fox 500 TX pair DVI (Extron Part No. 60-859-11) -QTY 9 Fox 500 TX/RX pair RGB (Extron Part No. 60-746-01) 1 Each 5 AUDIO With: -Qty 3 Audio Processor ClearOne XAP-800 (Part No. 910-151-101) -Telephone Hybrid ClearOne TH2 ( Part No. 910-151-301) -QTY 8 Table Microphones Crown ( Part No. PCC 170SW) -8 Ch Amp Crown (Part No. CTS8200) 1 Each 6 Video With: -S-Video to RGB Scaler Extron IN1502 ( Part No. 60-726-01) -QTY 2 VGA to RGB Converter ( Part No. 60-289-01) 1 Each 7 Control With: -Crestron Pro2 Control Processor (Part No. Pro2) -Ethernet Interface (Part No. C2ENET-2) -QTY 3 Volume Control Board (Part No. C2VEQ-4) -IR Interface (Part No. C2IR-8) -QTY 2 15 Button Wireless Remote ( Part No. CNRF15A) - 2-Way Wireless Remote Interface ( Part No. STRFGWX) -1-Way Wireless Remote Interface ( Part No. CNRFGWA) -QTY 4 Mouse/Keyboard Interface ( Part No. CNMK) - Wireless Touchpanel ( Part No. STX-1700C) -QTY 2 Lectern Touchpanel/w faceplate and mount ( Part No. TPS-4000L) -Tilt Touchpanel 10" ( Part No. TPS-4000) - Touchpanel ( Part No. TPS-15B) -Power Supply 300 Watt (Part No. C2N-SPWS300) 1 Each 8 Power Sequencer/Conditioner Furman ( Part No. PS-Pro 20 Amp) 1 Each 9 Cabinet With: - Qty 2 Equipment Racks Middle Atlantic ( Part No. MRK 4426) -Qty 2 Rail Kits (Part No. MV-RR44) -Side Channels (Part No. SPN-44-267) -Qty 2 Top Mount with 4 4.5" Fans (Part No. MW-4FT) -QTY 2 Caster Base ( Part No. CBS-MRK-26) -QTY 4 Vertical Power Strip ( Part No. PD 620-NC) -QTY 4 Vertical Power Strip ( Part No. PD 620-NC) -Drawer ( Part No. D3) -Equipment Racks Middle Atlantic (Part No. 5-14 Slim 5 Series) 1 Each 10 Speakers With: -QTY 2 Subwoofer JBL (Part No. LSR4312SP) -QTY 6 Surround R-H -QTY 11 Ceiling Speakers Bose 2 Each 11 Misc. Cables, Connectors, and misc. 1 Lot 12 Installation 1 Lot 14 System Programming 1 Lot 15 One Year On-Site Warranty 1 Each STATEMENT OF WORK (SOW) 1. Task Monitors (TMs). a. Primary TM. b. Alternate TM. 2. Task Order Title. United States Transportation Command Global Command and Control Center (GCCC) Renovation Project 3. Background. The GCCC requires an AV system, lighting, A/V switching system, and secure IP VTC capabilities for day-to-day operations. The room will seat approximately 30 people and an adjacent equipment/operator room. The system shall incorporate three High-Definition (HD) rear projectors, four flat-panel Liquid Crystal Displays (LCDs), voice-lifting, lighting, six government furnished computers,VCR, DVD recorder, Blue-Ray and program sound audio system, secure IP VTC capabilities, equipment racks if required, control system, touch-panels, proper lighting with integrated controls for touchpanel and wall mounted operation, audio video matrix switcher, table pop-ups, and a complete rewiring of the AV and VTC system. 4. Objectives. Installation of a completely integrated system that allows the government the capability to conduct briefings using audio, video, lighting, computer switching, and VTC components in the GCCC. 5. Scope. The United States Transportation Command (USTRANSCOM) requires services, non-personal, to install the audio visual system for the Global Command, Control, Communications and Computer Systems (C4S) Coordination Center (GCCC). The GCCC requirements include installing high-level briefing capabilities into a network operations center and removing the existing outdated Audio-Visual (AV) equipment. Additionally, a requirement for a portable Video Teleconferencing (VTC) unit exists that can be set-up quickly for contingencies and stored in the projector room when not in use. The GCCC is located in Building 1961, Scott AFB, IL. The installation of the conference room will include installing new equipment to meet the existing capabilities and additional requirements outlined in this document. The contractor shall be responsible for the selection, procurement, installation, and setup of all hardware and equipment necessary to complete the tasks defined by this Statement of Work (SOW). The effort shall include any labor, equipment, hardware, and wiring needed to interconnect the audio-visual (AV), lighting, briefing, and VTC components as well as all software programming. At the completion of the tasks, the contractor shall provide one-time training on the operation and first line troubleshooting of the AV and VTC systems. It is also requested that the contractor provide a proposal for optional years maintenance for the entire AV/VTC system included in this SOW. - Task Area 1 - Install High Definition VTC System - Task Area 2 - Install Display System - Task Area 3 - Install Audio System - Task Area 4 - Install Presentation Control System - Task Area 5 - Install Digital Signal Video Switching - Task Area 6 - Provide Presentation Components - Task Area 7 - Provide Cabinetry - Task Area 8 - Provide Warranty - Task Area 9 - Provide Training 6. Specific Tasks. The GCCC upgrade will increase the current briefing and VTC capabilities. The contractor shall provide the services to accomplish all capabilities as outlined in this SOW. The contractor shall provide all management, personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary to provide a professional and error free VTC and AV briefing facility. The system must include the ability to project large screen High-Definition (HD) images to be defined as 1080p minimum resolution and provide the ability to support multi-media presentations/briefs. The system must consist of all digital signaling to the maximum extent possible. Up conversion and scaling equipment must be avoided unless absolutely necessary. No composite video or S-video sources into the video switching system will be acceptable. All new equipment for the AV and VTC components shall be Contractor Furnished Equipment (CFE) and accomplished as necessary to achieve a command presentation system with both a classified and unclassified VTC capability. Components chosen must be of professional/commercial quality and all industry AV standards must be met. The installation must adhere to all audio-visual standards as set forth by the Certified Technology Specialists (CTS) Code of Ethics and Conduct. All equipment necessary to complete the tasks herein shall be CFE. The contractor is responsible for all electrical wiring and HVAC work required to complete the project. The contractor must coordinate all electrical work with the facility manager. The contractor shall deliver, install, integrate, test, and provide training for the operation and care of the integrated system. The contractor may view the conference room and is encouraged to perform a site-survey of the facility prior to the start of the project to validate the tasks covered in this SOW and determine the completeness of the task list. . 6.1. Task 1 - Install VTC Install, mount, program, and make appropriate connections to integrate a new portable secure IP VTC system in the GCCC that meets or exceeds the Tandberg model Profile Maestro MXP system with the precision HD Camera. 6.1.1 Subtask 1 - The contractor shall integrate, install, and program the VTC system. The system shall have the capability to send and receive HD and be packaged to be portable enough to easily fit through doorways. The system should be capable of a minimum of 6 Mbps over IP, have multi-site capabilities, and include a graphics support package similar to the Tandberg Natural Presenter Package. The system will be self-contained with integral microphones and camera. The VTC unit shall be capable of allowing the inbound video and audio to be routable through the rooms A/V briefing system. The VTC unit requires remote control to operate the Coder/Decoder (CODEC) functions while also controlling the focus, pan, tilt, and zoom capabilities of the camera. An identical, additional remote control for the CODEC will be provided by the vendor. The VTC system shall meet or exceed all Joint Interoperable Test Center (JITC) certifications and be on the recommended Defense Information Services Network (DISN) DISN Video Services (DVS) list. The VTC equipment shall meet all of H.320, H.323, H.263, H.264, G.711, and G.722 standards. 6.1.2 Subtask 2 - - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the - as-built drawings furnished to the government by the contractor upon completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. 6.1.3. Subtask 3 - All software programming necessary to install the VTC system into the AV system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must be free of any compiling errors and warnings. 6.2. Task 2 - Install Display System Install, mount, program, and make appropriate connections for the display system. The contractor shall integrate, program, and mount three native HD rear projectors (CFE) in the equipment room that provide a minimum of 3000 lumens and run in a native 1080p HD resolution. The contractor must provide the appropriate lenses and mounting hardware for the three mounted projectors. The contractor will also supply three additional projectors of same manufacturer and model with the appropriate lenses for bench stock purposes. The display system must be configured to provide viewing for the maximum viewing distance given the limitations of the existing screen size. The system video will be routed through a digital video matrix switching system (CFE) so that all video sources will be routable to the three main projectors (CFE) as well as any of the existing flat-panel LCDs in a digital format. The four existing LCD monitors shall be integrated, connected, and programmed into the display and video switching system. The contractor will be responsible to provide all necessary hardware to integrate the video distribution system. 6.2.1. Subtask 1 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the - as-built drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. 6.2.2. Subtask 2 - All software programming necessary to install the display and projection system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must be free of any compiling errors and warnings. 6.3. Task 3 - Install Audio System The contractor will install, mount, program, make appropriate connections, and provide a DVD player/recorder (CFE), VCR (CFE), six computers (GFE), Blue-Ray player (CFE), and two new table pop-ups that provide two network connections, power, phone, stereo audio, and DVI-I video (CFE) inputs in the table, and an auxiliary wall plate for the portable VTC system inputs to the A/V system. The system will be comprised of ceiling speakers (CFE), mixers (CFE), amplifiers (CFE), audio conditioners (CFE), and an audio routing/switching system (CFE), receivers (CFE), and microphones (CFE) for voice-lift and program audio. Ceiling speakers shall be mounted, integrated, and zoned and in sufficient quality and quantity to provide a professional audio distribution service. Zoning of the speakers for the audio system will be required to function with the microphones without feedback, echoing, or noise during briefings and VTCs. Three speaker zones shall have separate volume controls and be controlled from the touchpanels (CFE). The system must be integrated into the control system with an appropriate number of volume control boards. The contractor will integrate, program, and mount two or more audio mixer/conditioners that meet or exceed the ZAP model ZAP-800 audio mixer. The contractor will integrate, program, and mount audio amplifier(s) that meets or exceeds the Crown model CTS8200 specifications. The audio routing shall allow for controlling source audio mixing from the three main screens as follows: Left; Right; Center; Left and Center; Left and Right; Center and Right; Left, Center, and Right. 6.3.1. Subtask 1 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the - as-built drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. 6.3.2. Subtask 2 - All software programming necessary to install the source components and audio system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must be free of any compiling errors and warnings. 6.4. Task 4 - Install Presentation Control System Install a presentation control system (CFE) that meets or exceeds the Crestron model PRO2 specifications. The control system will be mounted, integrated, and programmed to provide controls for lighting (CFE), microphones, signaling, computer mouse and keyboard (presentation slide) controls for two computers (GFE) and video routing for six computers (GFE), VTC (CFE), and all room AV sources. The control system will include the necessary volume controls (CFE), network capability (CFE, Crestron E-control), power, and other interface equipment (CFE) to integrate and control the entire conference room from any of the touchpanels (CFE). The contractor will install, integrate wire, and program two color 10.4 table top tilt touchpanels that meet or exceed the Crestron model TPS-4000 specifications. The touchpanels will be configured in a similar fashion as other touchpanels throughout the command. A copy of the touchpanel screen can be provided for use as a template in programming. The contractor will provide three handheld remotes (CFE) programmed and etched for left with forward and back, right with forward and back, and center with forward and back. The system must also include the necessary interface equipment (CFE) to control keyboard and mouse functions (Similar to the Crestron model CNMK) for six Government furnished computers. It is important to note that the interface devices chosen for this function must not require software to be placed on the computers. The interfaces will allow the presenter to advance slides on the appropriate machine during presentations with the afore mentioned remote controls. The system will also require a network interface card (CFE) for managing and troubleshooting system functions remotely from the control system and all other conference room equipment. The contractor shall provide a professional conference room and VTC system which will be installed, integrated and programmed to operate with the control system touchpanels as well as wall switch controls (CFE). Presentation lighting (CFE) will be controlled from the control system to provide, at a minimum, four preset presentation levels. These will include at a minimum VTC, briefing, full, and video. It will be necessary to provide, program, and install wall mounted lighting controls (CFE) for the system as well with these presets to replace the existing controls. 6.4.1. Subtask 1 - The A/V switching system shall be integrated into the control system to allow video routing from all sources to all seven displays. The contractor is responsible for all new cabling, wiring, and connectors required to accomplish this task. 6.4.2. Subtask 2 - The lighting system shall be integrated into the control system to provide for a minimum of four preset lighting levels and dimming controls for incandescent lighting. The contractor is responsible for all new cabling, wiring, and connectors required to accomplish this task. 6.4.3. Subtask 3 - All software programming necessary to integrate the control system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must free from any compiling errors and warnings. 6.4.4 Subtask 4 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the - as-built drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. Equipment with greater capabilities may be accepted after review by USTRANSCOM personnel. 6.5. Task 5 - Integrate table Pop-ups The contractor will integrate, mount, and install two new table pop-ups (CFE) to provide connections for digital video (DVI-I) with Video Graphics Array (VGA) adapters (CFE), network, phone, power, and audi...