Walk-In Freezer

This Request for Quote (RFQ) is expected to result in the award of a firm-fixed-price contract for one (1) Walk-in Freezer for the Air Force Research Laboratory, Building 65, at WPAFB, OH as described under the requirements section of this RFQ and accompanying requirements attachments. This RFQ is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only combined synopsis/solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible Offeror who submits a proposal that: 1. Conforms to the requirements of the combined synopsis/solicitation. 2. Receives a rating of "Acceptable" on the Technical Capability evaluation factor. 3. Contains the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. Submit price proposal in the format of Attachment 3 CLIN Structure. The associated North American Industrial Classification System (NAICS) code is 423740 with a small business size standard of 500 employees. This acquisition is set-aside 100% for Small Business Concerns. NAICS Code: 423740 - Refrigeration Equipment and Supplies Merchant Wholesalers Small Business Size Standard: 500 Employees The TEP consists of these Contract Line Items Number (CLIN), which should be structured as follows: CLIN 0001- Walk-In Freezer Acceptable means of Submission: 19 August 2019 3:00 P.M. EST. Send proposals to Amy Rosier at contact@example.gov. Submittal of proposals in response to this RFQ constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website http://farsite.hill.af.mil. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received. Delivery Schedule: (Early delivery acceptable with coordination with Contracting Officer) Installation to begin 6 weeks after contract award Delivery Destination: Air Force Research Laboratory (AFRL/RQV) Attn: Arnel Pacia Building 65 2790 D.St., Area B Wright Patterson AFB, OH 45433 Delivery Type: FOB Destination (As defined in FAR 2.101-Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.) Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Requirement: - 1. Requirements/Salient Characteristics - 1.1. The walk-in freezer shall maintain -25'F - 5'F interior temperature while located in FSSTF which fluctuates in temperature from 50'F to 100'F. It will be next to the South Hanger doors so there may be some exposure to sunlight at certain times of the day for a maximum of 8 hours. - 1.2. The interior dimension should be no less than 11' x 11'. The walk-in freezer should be no less than 10'-12' high measured from the interior floor. - 1.3. The walk-in freezer may be constructed of prefabricated, modular metal faced panels designed for field assembly or seamless fiberglass modular unit that is delivered preassembled - 1.4. The construction materials shall meet NFPA 101 section 6-5.2.1 Class A, with Flame Spread Index less than 25 and Smoke Developed less than 450 as tested under ASNI/UL 723 (ASTM E84). - 1.5. The freezer shall meet EISA requirements for R-value minimum of R-32. Vapor transmission shall be less than 1 perm. - 1.6. Each wall and ceiling panel shall have inner and outer corrosion-resistant skin. - 1.7. The walk-in freezer shall be fitted one standard swing-type entrance door equipped with magnetic gaskets. This entrance door shall be no less than 34"-36" width and 78" height. To seal the bottom of the door, it shall have an adjustable sweep gasket. The door shall have a kick plate. The door seal shall be equipped with a heating method to prevent condensation, ice and frost that may cause the door freeze shut. The threshold shall have a non-skid surface as well as heating beneath. - 1.8. Door hardware shall have provisions for locking and a safety release which prevents entrapment of personnel within the freezer. - 1.9. The walk-in freezer shall have a heated pressure relief vent. - 1.10. The floor shall have a static load capacity of 600 psf minimum. A ramp shall be made available to have smooth transition to the freezer floor. Ramp shall be the width of the entry door and have no more than a 1inch rise every 5 inches. - 1.11. Interior lighting shall be LED with on/off switches mounted to the exterior of the freezer near entry door. - 1.12. The walk-in freezer shall have two independent refrigeration systems to safeguard from losing material due to a breakdown of the refrigeration system. The system shall be on a timer and will be programmed to alternate automatically. The walk-in freezer evaporators shall have automatic electric defrost system including heater, time clock, fan delay control, and heated drain pan. The condensing units may be roof mounted or shelf mounted to outside of the walk-in freezer. The condensers shall be air cooled. Refrigeration system shall be U.L. Listed. - 1.13. The walk-in freezer temperature control system shall be able to alert users of high temperature, compressor failure or any other critical system failure by having registers available for monitoring by modbus. - 1.14. A thermometer measuring interior temperature shall be mounted by the entry door. - 1.15. The freezer electrical power requirements shall be compatible to electrical power available in Building 65 FSSTF which is 240V/60Hz/3ph. - 1.16. The walk-in freezer shall have a roof membrane to protect from roof leaks and crane motor oil leaks that sometimes occur on the test floor. - 1.17. The vendor shall provide a 2D drawing layout of the freezer that includes but not limited to, outside dimensions, interior dimensions, electrical and maintenance clearance areas, and locations of electrical connections. - 2. DELIVERY - 2.1. Delivery shall occur within 6 weeks of award - 2.2. The government will provide either forklift and/or overheat crane equipment to off load the freezer when delivered. The vendor shall coordinate the unloading needs with the government a minimum of 1 week prior to delivery. - 3. INSTALLATION - 3.1. The contractor shall be responsible for assembly and installation of the walk-in freezer. The contractor shall perform startup, configuration and commissioning of the walk-in freezer system. - 3.2. The government will provide and complete the appropriate electrical hook-up for the freezer. The vendor shall provide electrical specifications at a minimum of 2 weeks prior to delivery and installation. - 3.3. The contractor shall be responsible for the removal of packaging and shipping materials. On-site dumpsters are available. - 3.4. The contractor shall provide installation instructions, assembly drawings, user manuals, and manufacture recommended and/or required maintenance schedules. - 4. WARRANTY - 4.1. The walk-in freezer systems shall be covered with a minimum 1 year warranty on parts and workmanship from date of commissioning. The anticipated award is Firm-Fixed Price-LPTA. The Government will award a contract resulting from this RFQ to the responsible Offeror whose offer conforms to the requirements outlined in Attachment 1 (SOW) and is most advantageous to the Government, price and other factors considered. Technical Capability and Price will be used to evaluate all offers. The proposals may be in any format but MUST include: 1. Proposing company's name, address, DUNS number, Cage Code, and TIN. 2. Point of contact's name, phone, and email. 3. Proposal number & date. 4. Timeframe that the proposal is valid. 5. Individual item price. 6. Total price (Net 30), No Progress Payments. 7. Shipping (FOB Destination). 8. Delivery Schedule. 9. Completed copy of representations and certifications (Attachment 5) Important Notice to Contractors: Proposals MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements outlined in the Statement of Work (Attachment 1). The Contracting Officer will review proposal based on the factors listed in this RFQ and the information furnished by the Offeror. Before price is considered, the proposal must meet the technical specifications of this RFQ. Proposal Content: Proposals shall consist of two separate parts, a technical proposal and a price proposal. Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted. Limit proposal length to 40 pages. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired. Technical Proposal: Describe how the offeror will provide for the full Walk-In Freezer requirement as described in the SOW. CLIN Structure found in Attachment 3 and Provisions and Clauses can be found in Attachment 4. Attachments: - 1. Statement of Work - 2. Reps and Certs (FAR 52.212-3(b) Alt I, FAR 52.222-22 and FAR 52.222-25, FAR 52.209-11) - 3. Provisions and Clauses Please direct all questions to Amy Rosier, contact@example.gov